| 20250414 |
LA County |
Alhambra |
City Council |
Item |
9. AMENDMENT TO CONTRACT WITH HISTORIC RESOURCES GROUP – F2M20-51,
C2M22-53, M2M25-43
On September 26, 2022, the City Council awarded a contract to Historic Resources Group
(HRG) for professional consulting services in the development of Phase 2 and Phase 3 of
the Historic Preservation Program in an amount not to exceed $276,480. Since the award
of the contract, HRG has completed Phase 2 (Historic Resources Survey) and has made
substantial progress on Phase 3 (Historic Preservation Ordinance). As part of the
development of the Historic Preservation Ordinance, there have been a total of five
community meetings and four Historic Preservation Commission meetings, thus far. The
amount of time HRG has spent preparing for these meetings as well as time spent working
on revisions to the Draft Historic Preservation Ordinance and preparation of supplemental
informational materials has exceeded what was included in the scope of services under
the original contract. As such, a request to amend the contract is being brought forth to
provide HRG with the resources necessary to complete the project in accordance with the
most updated schedule. The proposed amendment to the contract with HRG is an amount
not to exceed $40,860.
Recommended Action: City Council approve Amendment No. 1 to Contract No.
C2M22-53 with Historic Resources Group (HRG) for the development of a Historic
Preservation Ordinance (Phase 3 of the Historic Preservation Program) in an amount not
to exceed $40,860 for a contract total of $317,340, subject to final language and approval
by the City Attorney and the City Manager; and, direct staff to undertake the steps
necessary to finalize the Council’s action. (M2M25-43) |
April 14, 2025
LA County
Alhambra
City Council
Item
#9
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| 20250414 |
LA County |
Alhambra |
City Council |
Item |
7. RESOLUTION APPROVING A REVISED COMPREHENSIVE MEMORANDUM OF
UNDERSTANDING (MOU) WITH THE ALHAMBRA POLICE OFFICERS’
ASSOCIATION (APOA) – F2M25-2, R2M25-16, C87-16C, M2M25-42
Recruitments to fill vacancies in the position of Police Officer occur on a continuous basis.
In the past, City staff and APOA representatives have worked together in an effort to
proactively address recruitment and retention matters. Previously, from 2020 to 2023, the
City Council approved a temporary overhire of up to five (5) positions due to anticipated
retirements and lateral transfers at various ranks. Upon the expiration of the previously
agreed upon provision, City staff returned to budgeting two (2) overhires in the position of
Police Officer. Most recently, City staff was again informed of expected retirements and
lateral transfers within various ranks as a result of the impending retirements. City staff
and APOA representatives have met and conferred regarding the language proposed as
a temporary provision in the existing APOA Comprehensive MOU and have reached
agreement. Authorization to temporarily overhire by an additional two (2) Police Officers,
for a total of authorized overhire of four positions in Police Officer, will ensure the
Department’s staffing levels remains stable during this time of transition.
Recommended Action: City Council adopt Resolution No. R2M25-16 entitled: A
Resolution of the Alhambra City Council approving a Revised Comprehensive
Memorandum of Understanding between the City of Alhambra and the Alhambra Police
Officers’ Association that includes a provision for a temporary increase and overhire of
Police Officers for a limited duration within the existing MOU contract period; and, direct
staff to undertake the steps necessary to finalize Council’s action. (M2M25-42) |
April 14, 2025
LA County
Alhambra
City Council
Item
#7
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| 20250414 |
LA County |
Alhambra |
City Council |
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6. NOTICE OF COMPLETION: ALMANSOR PARK GYMNASIUM EXTERIOR PAINTING
PROJECT – F2M24-59, C2M24-61, M2M25-41
On September 23, 2024, the City Council awarded a contract to Tom’s Construction for
the Almansor Park Gymnasium Exterior Painting Project in the amount of $97,800. There
were no change orders associated with the project. This project has been inspected by
staff and all work has been completed in accordance with the City’s requirements and
specifications. As such, it would be appropriate for the City Council to accept this project
as complete.
Recommended Action: City Council accept the work of Tom’s Construction for the
Almansor Park Gymnasium Exterior Painting Project as complete in the amount of
$97,800.00; direct the City Clerk to file a Notice of Completion with the County of Los
Angeles for recordation; instruct the Finance Director to release the 5 percent retention 35
days from the date of recordation if no liens are filed; and, direct staff to undertake the
steps necessary to finalize Council’s action. (M2M25-41) |
April 14, 2025
LA County
Alhambra
City Council
Item
#6
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| 20250414 |
LA County |
Alhambra |
City Council |
Item |
16. RESOLUTION APPROVING THE TRANSFER AGREEMENT BETWEEN THE CITY OF
ALHAMBRA AND THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT FOR
THE SAFE CLEAN WATER REGIONAL PROGRAM FUNDS FOR THE GREEN
STREET DEMONSTRATION PROJECT ON MAIN STREET – F2M23-56, R2M25-17,
M2M25-51
The Los Angeles County Flood Control District (District), administers the Safe, Clean
Water (SCW) Program for the purpose of funding Projects and Programs to increase
stormwater and urban runoff capture and reduce stormwater and urban runoff pollution in
the District. The SCW Regional Program receives 50 percent of the tax revenue collected
through Measure W. An application for funding the Green Street Demonstration Project
on Main Street was submitted on November 27, 2023 through the SCW Regional
Program. The project was included in the 2024-25 Fiscal Year Stormwater Investment
Plan which was approved by the Los Angeles County Board of Supervisors. The City will
receive $2,027,000 in multiple years to implement the remaining design and construction
components of the project. The project is expected to be completed by April 2027. The
District requires an official resolution by the City Council which provides authority to
execute the Transfer Agreement and includes language for authorization of yearly
addendums for multiple years of SCW funding.
Recommended Action: City Council approve the Transfer Agreement between the
City of Alhambra and the Los Angeles Flood Control District (District) for distribution of
Regional Funds through the Safe Clean Water (SCW) Program; adopt authorizing
Resolution No. R2M25-17 entitled: Resolution of the City Council of the City of Alhambra
approving the Transfer Agreement between the City of Alhambra and the Los Angeles
County Flood Control District for the Safe Clean Water Regional Program Funds for the
Green Street Demonstration Project on Main Street enabling the execution of Transfer
Agreement for funding in the amount of $2,027,000.00; and, direct and authorize staff to
undertake the steps necessary to finalize the Council’s action. (M2M25-51) |
April 14, 2025
LA County
Alhambra
City Council
Item
#16
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| 20250414 |
LA County |
Alhambra |
City Council |
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15. NOTICE OF COMPLETION: MEN'S RESTROOM REMODEL AT THE ALHAMBRA
CITY YARD PUBLIC WORKS BUILDING – F2M20-66, C2M24-40, M2M25-49
On June 24, 2024, the City Council awarded a contract to Sanz Construction for the City
Yard Public Works Building Restroom Project in the amount of $152,200.00. One change
order, amounting to $13,125.00, was issued for the project to install new walls and
additional plumbing. This project was inspected by staff and all work was completed in
accordance with the City’s requirements and specifications. As such, it would be
appropriate for the City Council to accept this project as complete and instruct the Notice
of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of Sanz Construction for the
remodeling of the men's restroom at the Alhambra City Yard project as complete in the
amount of $165,325.00; direct the City Clerk to file a Notice of Completion with the County
of Los Angeles for recordation; instruct the Finance Director to release the 5% retention
35 days from the date of recordation if no liens are filed; and, direct staff to undertake the
steps necessary to finalize Council’s action. (M2M25-49) |
April 14, 2025
LA County
Alhambra
City Council
Item
#15
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| 20250414 |
LA County |
Alhambra |
City Council |
Item |
14. AWARD CONTRACT: PURCHASE OF ONE FRONT WHEEL LOADER FOR THE
PUBLIC WORKS DEPARTMENT – F2M25-6B, C2M25-14, M2M25-48
The 2024/25 budget included replacing one front wheel loader. Staff seeks to purchase
the front wheel loader through a cooperative purchase agreement. Cooperative purchase
is allowable per Alhambra Municipal Code Section 3.36.080(B)(3). On January 17, 2023,
Sourcewell opened four bids for the procurement of heavy construction equipment with
related attachments and technology. Sourcewell awarded contract # 011723 to Caterpillar
contract on May 24, 2023 - a contract that does not expire until April 14, 2027. Per the
Sourcewell bid specifications, heavy construction equipment with related attachments can
be purchased. Staff recommends purchasing one front wheel loader utilizing this option.
Recommended Action: City Council award a contract to Quinn Caterpillar, subject
to final language approval by the City Manager and City Attorney, for the purchase of one
front wheel loader in the amount of $212,020.63; direct the Finance Director to allocate
the additional funding in the amount of $42,020.63 necessary to complete the purchase
from the Equipment Fund Reserves; and, direct staff to undertake the steps necessary to
finalize the Council’s action. (M2M25-48) |
April 14, 2025
LA County
Alhambra
City Council
Item
#14
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| 20250414 |
LA County |
Alhambra |
City Council |
Item |
13. AWARD CONTRACT: PURCHASE OF ONE SKID STEER LOADER FOR THE PUBLIC
WORKS DEPARMENT – F2M25-6B, C2M25-13, M2M25-47
The 2024-25 budget included replacing one skid steer loader. Staff seeks to purchase the
skid steer loader through a cooperative purchase agreement to replace the aging
equipment. Cooperative purchase is allowable per Alhambra Municipal Code Section
3.36.080(B)(3). On January 17, 2023, Sourcewell opened four bids for the procurement of
heavy construction equipment with related attachments and technology. Sourcewell
awarded contract # 011723 to Caterpillar contract on May 24, 2023 - a contract that does
not expire until April 17, 2027. Per the Sourcewell bid specifications, heavy construction
equipment with related attachments can be purchased. Staff recommends purchasing one
skid steer loader utilizing this option.
Recommended Action: City Council award a contract to Quinn Caterpillar, subject
to final language approval by the City Manager and City Attorney, for the purchase of one
Caterpillar skid steer loader in the amount of $83,295.73; direct the Finance Director to
allocate the additional funding in the amount of $23,294.73 necessary to complete the
purchase from the Equipment Fund Reserves; and, direct staff to undertake the steps
necessary to finalize the Council’s action. (M2M25-47) |
April 14, 2025
LA County
Alhambra
City Council
Item
#13
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| 20250414 |
LA County |
Alhambra |
City Council |
Item |
12. APPROVAL OF A SECOND AMENDMENT TO THE CONTRACT WITH
PERFORMANCE TRUCK REPAIR, INC. – F2M21-41, C2M21-35, M2M25-46
On May 10, 2021, the City Council awarded a contract to Performance Truck Repair, Inc.
for preventative maintenance and service repair for emergency fire apparatus in the Fire
Department fleet in the amount of $265,000.00. On June 27, 2022, the City Council
approved an amendment to modify the amount not to exceed $365,000.00 each year,
commencing July, 2021 and terminating June 30, 2026. Due to unforeseen major
apparatus repairs and the age of the fleet, it is necessary to increase the contract by an
additional $100,000.00 per year to continue the necessary maintenance and repairs for
the remainder of the contract.
Recommended Action: City Council approve an amendment to the contract
between the City of Alhambra and Performance Truck Repair Inc. (Contract No. C2M21-
35) for an additional amount of $100,000.00 to reflect a not to exceed amount of
$465,000.00 per year, subject to final language approval by the City Manager and City
Attorney; and, direct staff to undertake the steps necessary to finalize Council’s action.
(M2M25-46) |
April 14, 2025
LA County
Alhambra
City Council
Item
#12
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| 20250414 |
LA County |
Alhambra |
City Council |
Item |
11. APPROVAL OF CONTRACT AMENDMENT FOR THE ALHAMBRA COMMUNITY
TRANSIT SERVICES RIDERSHIP STUDY – F2M25-16, K2M24-380, M2M25-45
On October 21, 2024, City staff entered into an agreement with Kimley-Horn for the
Alhambra Community Transit Service Ridership Study in the amount of $59,779.58. After
reviewing the draft extension of Task No. 3 of the Study, staff requested Kimley-Horn
solicit more feedback from residents from seven other locations in the City using a
Mandarin Chinese translator. Kimley-Horn provided a quote for $9,000.00 for the
additional work.
Recommended Action: City Council approve a contract amendment with Kimley-
Horn (K2M24-380) in the amount of $9,000.00 for a grand contract total not to exceed
$68,779.58 for the Alhambra Community Transit Service Ridership Study, subject to final
language approved by the City Manager and the City Attorney, authorize the City Manager
to execute the amendment; and, direct staff to undertake the steps necessary to finalize
Council’s action. (M2M25-45) |
April 14, 2025
LA County
Alhambra
City Council
Item
#11
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