| 20250422 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
I. Award Bid SP2699 and Construction Contract to Excel Paving Company and RFP SP2699-CM and
Construction Management Contract to Transtech Engineers, Inc. for the FY 2024-25 Annual Paving
Project
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of Categorical Exemption pursuant to Section 15301 of the California
Environmental Quality Act (CEQA) Guidelines;
2. Award Bid #SP2699 to PALP Inc. dba Excel Paving Company for the FY 2024-25 Annual
Paving Project for the Public Works Department;
3. Authorize the City Manager to negotiate and execute a contract with PALP Inc., dba
Excel Paving Company, in an amount not to exceed $10,289,865 (including a $1,342,155
contingency);
4. Award Request for Proposals (RFP) #SP2699-CM to Transtech Engineers, Inc. to
provide construction management and observation services for the FY 2024-25 Annual
Paving Project for the Public Works Department; and |
April 22, 2025
LA County
Santa Monica
City Council
Order of Business 4
#I
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| 20250422 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
E. Approval of Agreement with Trapeze Software Group for Asset Management System Maintenance
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of no possibility of significant environmental effects pursuant to Section
15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act
(CEQA) Guidelines
2. Authorize the City Manager to negotiate and execute an agreement with Trapeze
Software Group for software services for the Department of Transportation. This
recommended award is made as an exception to the competitive bidding process
pursuant to Section 2.24.250 (b) and is for a total amount not to exceed $776,968 with
future year funding contingent on Council budget approval.
a. Trapeze Sole Source Letter
b. EAM Software Maintenance Quote
c. EAM Health Check Quote
d. Trapeze Oaks
e. Trapeze - Levine Act Disclosure Form 2025 |
April 22, 2025
LA County
Santa Monica
City Council
Order of Business 4
#E
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| 20250422 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
D. Award Bid and Purchase Orders to JCI Jones Chemicals Inc. and Univar Solutions USA for the
Purchase of Sodium Bisulfite
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15301 of the California
Environmental Quality Act (CEQA) Guidelines;
2. Award Bid #4496 to JCI Jones Chemicals Inc as the primary vendor for the purchase of
Sodium Bisulfite for the Charnock Well Field Water Treatment Plant (Charnock) and
Univar Solutions USA as the secondary vendor for the purchase of Sodium Bisulfite for
Charnock;
3. Authorize the Procurement Manager to issue a purchase order with JCI Jones Chemicals
Inc for the purchase of Sodium Bisulfite in an amount not to exceed $60,000 for one year,
with four additional one-year renewal options at the same price, terms, and conditions,
for a total not to exceed $300,000 over five years with future year funding contingent on
Council budget approval; and
4. Authorize the Procurement Manager to issue a purchase order with Univar Solutions
USA for the purchase of Sodium Bisulfite in an amount not to exceed $30,000 for one
year, with four additional one-year renewal options to extend at an increase of 10%, for a
total amount not to exceed $200,000 over five years with future year funding contingent
on Council budget approval.
a. JCI Jones - Oaks Initiative
b. JCI Jones - Levine Act
c. Univar - Oaks Initiative
d. Univar - Levine Act |
April 22, 2025
LA County
Santa Monica
City Council
Order of Business 4
#D
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| 20250422 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
C. Award Bid to Carbon Activated Corporation to Provide Granular Activated Carbon (GAC) Media for
the Water Resources Division
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15301 of the California
Environmental Quality Act (CEQA) Guidelines;
2. Award Bid #4497 to Carbon Activated Corporation to provide Granular Activated Carbon
(GAC) media along with haul-away and reactivation services for spent media for the
Public Works Department; and
3. Authorize the City Manager to negotiate and execute an agreement with Carbon
Activated Corporation in an amount not to exceed $3,000,000 over a five-year period,
with future year funding contingent on Council budget approval.
a. Carbon Activated - Oaks Initiative
b. Carbon Activated - Levine Act |
April 22, 2025
LA County
Santa Monica
City Council
Order of Business 4
#C
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| 20250422 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
B. Award Purchase Order for Xylem Flygt Pumps for the Moss Avenue Pump Station
Recommended Action
Staff recommends that City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15302 (Replacement or
Reconstruction) of the California Environmental Quality Act (CEQA) Guidelines; and
2. Authorize the Procurement Manager to issue a purchase order with Xylem Water
Solutions USA, Inc. for the purchase of two (2) Flygt pumps for the Public Works
Department. This recommended award is made as an exception to the competitive
bidding process pursuant to Section 2.24.250(b) and is for a total amount not to exceed
$350,000.
a. April 25, 2023 Staff Report
b. December 19, 2023 Staff Report
c. Xylem - Oaks Initiative
d. Xylem - Levine Act |
April 22, 2025
LA County
Santa Monica
City Council
Order of Business 4
#B
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| 20250422 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
A. Authorize Fourth Modification of Agreement with Southern California Disposal Company for Collection
Materials Transfer Services
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of Categorical Exemption pursuant to Section 15301 and 15308 of the
California Environmental Quality Act (CEQA) Guidelines; and
2. Authorize the City Manager to negotiate and execute a fourth modification to agreement
#9011 in the amount of $4,178,757 (including a 20% contingency) with Southern
California Disposal Company for solid waste transferring services for the Public Works
Department. This will result in the same 15-year term agreement with a new total amount
not to exceed $41,438,757, with future year funding contingent on Council budget
approval.
a. November 25, 2008 Staff Report
b. November 12, 2019 Staff Report
c. July 17, 2013 Notice to Proceed
d. December 2, 2008 Executed Contract #9011
e. November 5, 2020 Executed 3rd Contract Modification #9011
f. SCD - Levine Act
g. SCD - Oaks Initiative |
April 22, 2025
LA County
Santa Monica
City Council
Order of Business 4
#A
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