| 20250414 |
LA County |
Alhambra |
City Council |
Item |
9. AMENDMENT TO CONTRACT WITH HISTORIC RESOURCES GROUP – F2M20-51,
C2M22-53, M2M25-43
On September 26, 2022, the City Council awarded a contract to Historic Resources Group
(HRG) for professional consulting services in the development of Phase 2 and Phase 3 of
the Historic Preservation Program in an amount not to exceed $276,480. Since the award
of the contract, HRG has completed Phase 2 (Historic Resources Survey) and has made
substantial progress on Phase 3 (Historic Preservation Ordinance). As part of the
development of the Historic Preservation Ordinance, there have been a total of five
community meetings and four Historic Preservation Commission meetings, thus far. The
amount of time HRG has spent preparing for these meetings as well as time spent working
on revisions to the Draft Historic Preservation Ordinance and preparation of supplemental
informational materials has exceeded what was included in the scope of services under
the original contract. As such, a request to amend the contract is being brought forth to
provide HRG with the resources necessary to complete the project in accordance with the
most updated schedule. The proposed amendment to the contract with HRG is an amount
not to exceed $40,860.
Recommended Action: City Council approve Amendment No. 1 to Contract No.
C2M22-53 with Historic Resources Group (HRG) for the development of a Historic
Preservation Ordinance (Phase 3 of the Historic Preservation Program) in an amount not
to exceed $40,860 for a contract total of $317,340, subject to final language and approval
by the City Attorney and the City Manager; and, direct staff to undertake the steps
necessary to finalize the Council’s action. (M2M25-43) |
April 14, 2025
LA County
Alhambra
City Council
Item
#9
|
| 20250414 |
LA County |
Alhambra |
City Council |
Item |
8. AUTHORIZE RFP: CONSTRUCTION MANAGER SERVICES FOR THE ALHAMBRA
COMMUNITY CENTER – F2M25-32, RFP2M25-6
The Alhambra Community Center Project aims to construct a 17,000-square-foot
Community Center Building on the existing Health Center site, located on 612 West Shorb
Street between Sixth and Seventh Streets. The project will develop 9,000 square feet of
adaptive reuse on the western portion of the existing building and construct 8,000 square
feet of new building space. The City of Alhambra intends to hire a construction manager
for the “CM Multi-Prime” project delivery of the Alhambra Community Center project. The
Multi-Prime method differs from a general contractor given that the City contracts directly
with multiple, independent prime contractors for various aspects of the project. By doing
so, the City can reduce the project's cost. The City will secure the services of a multi-prime
construction manager to deliver the Project in a timely and cost-effective manner. The
construction manager will provide necessary input related to the project’s constructability,
contractor selection, and oversight of the contractor's performance while representing the
best interests of the City to ensure a quality, cost-effective project that is completed on
schedule and within budget. Sealed Proposals are due no later than 5:30 p.m. on
Thursday, May 22, 2025 at the Parks and Recreation Department.
Recommended Action: City Council authorize staff to circulate a Request for
Proposals to contract for Construction Manager Services for the Alhambra Community
Center Project; and, direct staff to undertake the steps necessary to finalize Council’s
action. |
April 14, 2025
LA County
Alhambra
City Council
Item
#8
|
| 20250414 |
LA County |
Alhambra |
City Council |
Item |
7. RESOLUTION APPROVING A REVISED COMPREHENSIVE MEMORANDUM OF
UNDERSTANDING (MOU) WITH THE ALHAMBRA POLICE OFFICERS’
ASSOCIATION (APOA) – F2M25-2, R2M25-16, C87-16C, M2M25-42
Recruitments to fill vacancies in the position of Police Officer occur on a continuous basis.
In the past, City staff and APOA representatives have worked together in an effort to
proactively address recruitment and retention matters. Previously, from 2020 to 2023, the
City Council approved a temporary overhire of up to five (5) positions due to anticipated
retirements and lateral transfers at various ranks. Upon the expiration of the previously
agreed upon provision, City staff returned to budgeting two (2) overhires in the position of
Police Officer. Most recently, City staff was again informed of expected retirements and
lateral transfers within various ranks as a result of the impending retirements. City staff
and APOA representatives have met and conferred regarding the language proposed as
a temporary provision in the existing APOA Comprehensive MOU and have reached
agreement. Authorization to temporarily overhire by an additional two (2) Police Officers,
for a total of authorized overhire of four positions in Police Officer, will ensure the
Department’s staffing levels remains stable during this time of transition.
Recommended Action: City Council adopt Resolution No. R2M25-16 entitled: A
Resolution of the Alhambra City Council approving a Revised Comprehensive
Memorandum of Understanding between the City of Alhambra and the Alhambra Police
Officers’ Association that includes a provision for a temporary increase and overhire of
Police Officers for a limited duration within the existing MOU contract period; and, direct
staff to undertake the steps necessary to finalize Council’s action. (M2M25-42) |
April 14, 2025
LA County
Alhambra
City Council
Item
#7
|
| 20250414 |
LA County |
Alhambra |
City Council |
Item |
6. NOTICE OF COMPLETION: ALMANSOR PARK GYMNASIUM EXTERIOR PAINTING
PROJECT – F2M24-59, C2M24-61, M2M25-41
On September 23, 2024, the City Council awarded a contract to Tom’s Construction for
the Almansor Park Gymnasium Exterior Painting Project in the amount of $97,800. There
were no change orders associated with the project. This project has been inspected by
staff and all work has been completed in accordance with the City’s requirements and
specifications. As such, it would be appropriate for the City Council to accept this project
as complete.
Recommended Action: City Council accept the work of Tom’s Construction for the
Almansor Park Gymnasium Exterior Painting Project as complete in the amount of
$97,800.00; direct the City Clerk to file a Notice of Completion with the County of Los
Angeles for recordation; instruct the Finance Director to release the 5 percent retention 35
days from the date of recordation if no liens are filed; and, direct staff to undertake the
steps necessary to finalize Council’s action. (M2M25-41) |
April 14, 2025
LA County
Alhambra
City Council
Item
#6
|
| 20250414 |
LA County |
Alhambra |
City Council |
Item |
5. CONSIDERATION OF AN ORDINANCE OF THE ALHAMBRA CITY COUNCIL
AMENDING CHAPTERS 3.36, 3.38, AND 3.40 CONCERNING BIDDING AND
CONTRACTING THRESHOLDS DUE TO AMENDMENTS TO CUPCCAA, AND
SECTION 9.74.060 CONCERNING FALSE ALARMS – F2M25-16, O2M25-4845
Periodically amendments are needed to the Alhambra Municipal Code (“AMC”) based
upon changes in legislation and issues arising in implementation of the AMC. This
ordinance makes amendments to the AMC in two areas. Last Fall the City Council adopted
Ordinance No. O2M24-4837 which implements the California Uniform Public Construction
Cost Accounting Act (“CUPCCAA”), allowing for more expedited contracting for public
works projects. That same ordinance also adjusted the various bidding thresholds
throughout the AMC for other types of contracts to make the thresholds uniform across
contracts. AB 2192, which went into effect January 1, 2025, increases some of the
CUPCCAA thresholds: the $60,000 threshold is raised to $75,000 and the $200,000
threshold is raised to $220,000. An adjustment to these thresholds is necessary to come
into compliance with CUPCCAA. Additionally, changes to similar thresholds for other
contracts is recommended for consistency, in the same manner that was recommended
when Ordinance No. O2M24-2837 was originally adopted. The second recommended
area for amendment to the AMC relates to false alarm fees. Under the AMC, after 3 false
home alarms within a year, fees are charged for additional responses. The code provides
that the Police Chief, may waive those fees. This level of discretion is called out elsewhere
in the code, but typically the City Council has reserved such discretion to itself. City staff
would recommend deleting the provision providing such discretion to City staff.
Recommended Action: City Council consider introducing for first reading Ordinance
No O2M25-4845: An Ordinance of the Alhambra City Council amending Chapters 3.36, 3.38,
and 3.40 concerning bidding and contracting thresholds due to amendments to CUPCCAA,
and Section 9.74.060 concerning false alarms
which the Ordinance will return at the next regular meeting for consideration and adoption by
the City Council.
CONSENT AGENDA (Item Nos. 6 – 21)
All items listed under the Consent Agenda are considered by the City Council to be routine and
will be enacted by one motion unless a citizen or Council member requests otherwise; in which
case, the item will be removed for separate consideration. |
April 14, 2025
LA County
Alhambra
City Council
Item
#5
|
| 20250414 |
LA County |
Alhambra |
City Council |
Item |
15. NOTICE OF COMPLETION: MEN'S RESTROOM REMODEL AT THE ALHAMBRA
CITY YARD PUBLIC WORKS BUILDING – F2M20-66, C2M24-40, M2M25-49
On June 24, 2024, the City Council awarded a contract to Sanz Construction for the City
Yard Public Works Building Restroom Project in the amount of $152,200.00. One change
order, amounting to $13,125.00, was issued for the project to install new walls and
additional plumbing. This project was inspected by staff and all work was completed in
accordance with the City’s requirements and specifications. As such, it would be
appropriate for the City Council to accept this project as complete and instruct the Notice
of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of Sanz Construction for the
remodeling of the men's restroom at the Alhambra City Yard project as complete in the
amount of $165,325.00; direct the City Clerk to file a Notice of Completion with the County
of Los Angeles for recordation; instruct the Finance Director to release the 5% retention
35 days from the date of recordation if no liens are filed; and, direct staff to undertake the
steps necessary to finalize Council’s action. (M2M25-49) |
April 14, 2025
LA County
Alhambra
City Council
Item
#15
|
| 20250414 |
LA County |
Alhambra |
City Council |
Item |
14. AWARD CONTRACT: PURCHASE OF ONE FRONT WHEEL LOADER FOR THE
PUBLIC WORKS DEPARTMENT – F2M25-6B, C2M25-14, M2M25-48
The 2024/25 budget included replacing one front wheel loader. Staff seeks to purchase
the front wheel loader through a cooperative purchase agreement. Cooperative purchase
is allowable per Alhambra Municipal Code Section 3.36.080(B)(3). On January 17, 2023,
Sourcewell opened four bids for the procurement of heavy construction equipment with
related attachments and technology. Sourcewell awarded contract # 011723 to Caterpillar
contract on May 24, 2023 - a contract that does not expire until April 14, 2027. Per the
Sourcewell bid specifications, heavy construction equipment with related attachments can
be purchased. Staff recommends purchasing one front wheel loader utilizing this option.
Recommended Action: City Council award a contract to Quinn Caterpillar, subject
to final language approval by the City Manager and City Attorney, for the purchase of one
front wheel loader in the amount of $212,020.63; direct the Finance Director to allocate
the additional funding in the amount of $42,020.63 necessary to complete the purchase
from the Equipment Fund Reserves; and, direct staff to undertake the steps necessary to
finalize the Council’s action. (M2M25-48) |
April 14, 2025
LA County
Alhambra
City Council
Item
#14
|
| 20250414 |
LA County |
Alhambra |
City Council |
Item |
13. AWARD CONTRACT: PURCHASE OF ONE SKID STEER LOADER FOR THE PUBLIC
WORKS DEPARMENT – F2M25-6B, C2M25-13, M2M25-47
The 2024-25 budget included replacing one skid steer loader. Staff seeks to purchase the
skid steer loader through a cooperative purchase agreement to replace the aging
equipment. Cooperative purchase is allowable per Alhambra Municipal Code Section
3.36.080(B)(3). On January 17, 2023, Sourcewell opened four bids for the procurement of
heavy construction equipment with related attachments and technology. Sourcewell
awarded contract # 011723 to Caterpillar contract on May 24, 2023 - a contract that does
not expire until April 17, 2027. Per the Sourcewell bid specifications, heavy construction
equipment with related attachments can be purchased. Staff recommends purchasing one
skid steer loader utilizing this option.
Recommended Action: City Council award a contract to Quinn Caterpillar, subject
to final language approval by the City Manager and City Attorney, for the purchase of one
Caterpillar skid steer loader in the amount of $83,295.73; direct the Finance Director to
allocate the additional funding in the amount of $23,294.73 necessary to complete the
purchase from the Equipment Fund Reserves; and, direct staff to undertake the steps
necessary to finalize the Council’s action. (M2M25-47) |
April 14, 2025
LA County
Alhambra
City Council
Item
#13
|
| 20250414 |
LA County |
Alhambra |
City Council |
Item |
12. APPROVAL OF A SECOND AMENDMENT TO THE CONTRACT WITH
PERFORMANCE TRUCK REPAIR, INC. – F2M21-41, C2M21-35, M2M25-46
On May 10, 2021, the City Council awarded a contract to Performance Truck Repair, Inc.
for preventative maintenance and service repair for emergency fire apparatus in the Fire
Department fleet in the amount of $265,000.00. On June 27, 2022, the City Council
approved an amendment to modify the amount not to exceed $365,000.00 each year,
commencing July, 2021 and terminating June 30, 2026. Due to unforeseen major
apparatus repairs and the age of the fleet, it is necessary to increase the contract by an
additional $100,000.00 per year to continue the necessary maintenance and repairs for
the remainder of the contract.
Recommended Action: City Council approve an amendment to the contract
between the City of Alhambra and Performance Truck Repair Inc. (Contract No. C2M21-
35) for an additional amount of $100,000.00 to reflect a not to exceed amount of
$465,000.00 per year, subject to final language approval by the City Manager and City
Attorney; and, direct staff to undertake the steps necessary to finalize Council’s action.
(M2M25-46) |
April 14, 2025
LA County
Alhambra
City Council
Item
#12
|
| 20250414 |
LA County |
Alhambra |
City Council |
Item |
11. APPROVAL OF CONTRACT AMENDMENT FOR THE ALHAMBRA COMMUNITY
TRANSIT SERVICES RIDERSHIP STUDY – F2M25-16, K2M24-380, M2M25-45
On October 21, 2024, City staff entered into an agreement with Kimley-Horn for the
Alhambra Community Transit Service Ridership Study in the amount of $59,779.58. After
reviewing the draft extension of Task No. 3 of the Study, staff requested Kimley-Horn
solicit more feedback from residents from seven other locations in the City using a
Mandarin Chinese translator. Kimley-Horn provided a quote for $9,000.00 for the
additional work.
Recommended Action: City Council approve a contract amendment with Kimley-
Horn (K2M24-380) in the amount of $9,000.00 for a grand contract total not to exceed
$68,779.58 for the Alhambra Community Transit Service Ridership Study, subject to final
language approved by the City Manager and the City Attorney, authorize the City Manager
to execute the amendment; and, direct staff to undertake the steps necessary to finalize
Council’s action. (M2M25-45) |
April 14, 2025
LA County
Alhambra
City Council
Item
#11
|
| 20250414 |
LA County |
Alhambra |
City Council |
Item |
10. EXECUTE CONTRACT FOR FISCAL YEARS 2025-26 AND 2026-27 WITH THE
ALHAMBRA CHAMBER OF COMMERCE– F2M21-43, C2M25-12, M2M25-44
The City has contracted with the Chamber of Commerce for many years to provide
promotional services on behalf of the City. The services provided by the Chamber and
proposed in this report support the business community, promote Alhambra, and
encourage partnerships within the community. The following is a summary of the services
the Chamber of Commerce will be providing under the new contract: Participate with the
City to support business retention and economic development efforts including providing
ombudsman assistance between prospective and existing businesses and City staff; and
regularly coordinate with property owners, commercial brokers, and developers to help
address vacancies; Serve as Alhambra’s central information office for the community to
promote Alhambra as a destination for businesses, residents, tourists, and Chamber
members and non-members; Provide business engagement and support including
utilizing social media to promote business-to-business information; Provide special events
- Alhambra State of the City and Women’s Leadership Luncheon (formerly the Rose Court
Luncheon); Promote and host Alhambra’s Lunar New Year Celebration; Develop and
distribute guides, informational brochures, and digital assets including Alhambra Eats, a
marketing website for dining destinations; Provide business events and seminars to
support business development and growth including Small Business Connects and
Alhambra Ala Mode; and, Work with local schools to introduce students to local
businesses, entrepreneurship and career opportunities including internship opportunities.
The current contract request is increased to $144,000 due to rising costs in event
coordination for the Alhambra Lunar New Year Celebration. The tasks outlined in the
scope of work remain the same as the previous contract.
Recommended Action: City Council execute a contract, subject of final language
approval by the City Manager and City Attorney, to the Alhambra Chamber of Commerce
in an amount not to exceed $144,000 for Fiscal Year 2025-2026 and $144,000 for Fiscal
year 2026-2027; and, direct staff to undertake the steps necessary to finalize Council’s
action. (M2M25-44) |
April 14, 2025
LA County
Alhambra
City Council
Item
#10
|