| 20260203 |
LA County |
San Gabriel |
City Council |
Order of Business 7 |
A. FISCAL YEAR 2026-27 BUDGET KICKOFF AND PLANNING DISCUSSION
The preparation of the Fiscal Year 2026-2027 budget kicked off on January 28th
as department directors were provided budget worksheets to develop the
departmental budget request for the upcoming fiscal year. This provides an
overview of the budget process, including the overall process to develop the
budget, key dates on the budget calendar, and budget priorities. There is no
fiscal impact related to the approval of this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as
defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the report and provide
any feedback or direction to staff as appropriate. |
February 03, 2026
LA County
San Gabriel
City Council
Order of Business 7
#A
|
| 20260203 |
LA County |
San Gabriel |
City Council |
Order of Business 4 |
I. APPROVAL OF SOLE SOURCE PURCHASE AGREEMENT WITH D4H
TECHNOLOGIES FOR EMERGENCY OPERATIONS CENTER MANAGEMENT
SOFTWARE IN THE AMOUNT OF $14,450.00
The San Gabriel Fire Department seeks approval to enter into a software
subscription agreement with D4H Technologies for its Advanced Incident
Management platform and Advanced Cloud Plan. The proposed subscription
will modernize incident management, enhance data accuracy, and streamline
operational coordination. The annual subscription cost is $9,950 with an
additional $4,500 for the Advanced Cloud Plan, for a total of $14,450.
California Environmental Quality Act (CEQA) Determination: Not a Project as
defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Approve the purchase agreement with D4H Technologies for the
Operations Center – Incidents – Advanced platform and Advanced Cloud
Plan in the amount of $14,450, as outlined in the staff report.
2. Authorize the Fire Chief or designee to execute all necessary documents. |
February 03, 2026
LA County
San Gabriel
City Council
Order of Business 4
#I
|
| 20260203 |
LA County |
San Gabriel |
City Council |
Order of Business 4 |
H. APPROVAL OF FIVE-YEAR LEASE AGREEMENT WITH CANON USA,
INCORPORATED FOR CANON IF-C5140 COPIER IN THE AMOUNT OF
$3,625.80 ANNUALLY
The San Gabriel Fire Department relies on a multifunction copier to support
daily administrative operations, including report generation, training materials,
inspections, and interdepartmental communications. The Department’s current
copier is operating under an expired lease agreement with Canon USA that is
on a month-to-month lease. To ensure continuity of service and updated
equipment, staff evaluated replacement options and determined that entering
into a new lease with Canon USA for a Canon iF-c5140 copier would best meet
the Department’s operational needs. The estimated annual cost of the
proposed lease agreement is $3,625.80, compared to approximately $2,983.80
under the existing agreement. Funds are available within the Fire Department’s
adopted Fiscal Year 2025-2026 operational budget (Acct No. 121-761-00-22-
000) to cover the increased cost with no additional budget appropriation
required.
California Environmental Quality Act (CEQA) Determination: Not a Project as
defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council waive the formal competitive bidding
procedure consistent with Municipal Code Section 34.35(8) and authorize the
Fire Chief to enter a new lease in the amount of $302.15 per month, ($3,625.80
annually), with Canon USA, Incorporated for a period of five-years. |
February 03, 2026
LA County
San Gabriel
City Council
Order of Business 4
#H
|
| 20260203 |
LA County |
San Gabriel |
City Council |
Order of Business 4 |
G. FIREWORK DISPLAY PERMIT – SAN GABRIEL SUPERSTORE
Pyro Spectaculars, California State Licensed Pyrotechnics Company, has applied
for a permit on behalf of the San Gabriel Superstore, for a Firecracker Display
on store property in the parking lot on Sunday, February 22, 2026, at 11:00 A.M.
This is a ground effect, and no aerial devices are to be used for this event. The
display is to last no more than 30 minutes. Pursuant to San Gabriel Municipal
Code Title IX, Sections 96.21 – 96.23, City Council approval is required to issue
a permit on approval and recommendation of the Fire Chief for pyrotechnic
displays. A fee of $84 is due at the time of permit issuance per the Fiscal Year
25-26 Master Fee Schedule. No Fire Department overtime expense is
anticipated for this event.
California Environmental Quality Act (CEQA) Determination: Not a Project as
defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the Fire Chief or Deputy Fire
Marshall to issue a Fireworks Permit to Pyro Spectaculars, Incorporated,
contingent on the payment of all fees due and meeting the conditions of the
application. |
February 03, 2026
LA County
San Gabriel
City Council
Order of Business 4
#G
|
| 20260203 |
LA County |
San Gabriel |
City Council |
Order of Business 4 |
F. CONSIDERATION OF MEMBERSHIP IN THE CALIFORNIA CONTRACT
CITIES ASSOCIATION AND ADOPTION OF RESOLUTION NO. 26-03
AMENDING THE FISCAL YEAR 2025-2026 OPERATING BUDGET TO
INCREASE APPROPRIATIONS IN THE GENERAL FUND, CITY COUNCIL
DEPARTMENT BY $4,700
The California Contract Cities Association (CCCA) is a Southern California-
focused municipal advocacy organization that promotes the contracting model,
strengthens local control, and provides legislative advocacy, education, and
opportunities for collaboration. Membership would support the City Council’s
goal of expanding its legislative advocacy, particularly on issues affecting local
control, housing, public safety, and city funding. The fiscal impact of joining the
CCCA is an annual membership fee of $4,700 for the calendar year 2026. This
membership fee will be covered by the General Fund within the City Council
budget. Accordingly, the budget will need to be increased by $4,700 and a
resolution authorizing this budget increase is included with this item. Should
any City Councilmembers wish to attend any CCCA seminars or conferences,
funding will be drawn from the existing City Council Meeting and travel line
items. No additional travel budget is proposed within this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as
defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve membership and payment of
dues in the amount of $4,700 for calendar year 2026 to the California Contract
Cities Association and adopt Resolution No. 26-03 to appropriate the necessary
funds. |
February 03, 2026
LA County
San Gabriel
City Council
Order of Business 4
#F
|
| 20260203 |
LA County |
San Gabriel |
City Council |
Order of Business 4 |
D. REAPPROVAL OF A RESOLUTION UPDATING OUTDATED INFORMATION
RELATED TO AUTHORIZATION FOR EXAMINATION OF SALES AND
TRANSACTIONS AND USE TAX RECORDS [RESOLUTION NO. 26-04]
The California Department of Tax and Fee Administration (CDTFA) has
requested that the City update its resolution authorizing examination of sales
and transactions and use tax records. The proposed resolution consolidates the
City’s prior sales tax and transactions and use tax authorizations into a single
resolution, updates references from the former State Board of Equalization to
CDTFA, and correctly identifies Hinderliter de Llamas & Associates (HdL) as the
City’s designated consultant. There is no fiscal impact from adopting this
resolution. Authorizing access to CDTFA records ensures that the City and HdL
can continue to effectively monitor, forecast, and protect both sales tax and
transactions and use tax revenues, which are critical sources of General Fund
revenue.
California Environmental Quality Act (CEQA) Determination: Not a Project as
defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 26-04,
authorizing designated City officials and Hinderliter de Llamas & Associates to
examine sales and transactions and use tax records pursuant to state law and
California Department of Tax and Fee Administration requirements. |
February 03, 2026
LA County
San Gabriel
City Council
Order of Business 4
#D
|
| 20260203 |
LA County |
San Gabriel |
City Council |
Order of Business 4 |
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented
to the City Council for review and approval.
California Environmental Quality Act (CEQA) Determination: Not a Project as
defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve Material Demands as
presented. |
February 03, 2026
LA County
San Gabriel
City Council
Order of Business 4
#B
|