| 20251014 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
L. Approval of Ninth Contract Modification with Carahsoft/Granicus for Electronic Agenda Management
Services
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)
(Common Sense Exemption) of the California Environmental Quality Act (CEQA)
Guidelines; and
2. Authorize the City Manager to negotiate and execute a ninth modification to Agreement
9784 (CCS) in the amount of $41,740 with Carahsoft/Granicus for an agenda
management software system for the Records and Election Services Department. This
will result in a 14-year amended agreement with a new total amount not to exceed
$324,290 budget approval.
a. Contract 9784, Original
b. Eighth Modification to Agreement #9784
c. Levine Act Form
d. Updated Oaks Initiative Form |
October 14, 2025
LA County
Santa Monica
City Council
Order of Business 4
#L
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| 20251014 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
J. Approval of Professional Services Agreement with P&A Administrative Services, Inc. for
Administration Services to Support City Employee and Retiree Benefit Plans
Recommended Action
Staff recommends that the City Council
1. Adopt a finding of no significant effect pursuant to Section 15061(b)(3) of the California
Environmental Quality Act (CEQA) Guidelines;
2. Award RFP to P&A Administrative Services, Inc. for the administration of the City’s
Flexible Spending Account, Dependent Care Account, Section 125 Cafeteria Plan,
COBRA, and Retiree Billing for the Human Resources Department;
3. Authorize the City Manager to negotiate and execute a professional services agreement
with P&A Administrative Services, Inc. in the amount not to exceed $230,000 (including a
15% contingency) for a total amount of $230,000 over a five-year period, with two oneyear renewal options with future year funding contingent on Council budget approval.
a. Oaks Initiative 2024-25- Expires 12-8-25
b. CSM P&A FY25-26 Living Wage Certification_Fillable_$21.01
c. 2018-12-18 City Council - Public Minutes-1184
d. PA Levine Act 2025 |
October 14, 2025
LA County
Santa Monica
City Council
Order of Business 4
#J
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| 20251014 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
I. Award RFP #447 to Leone Solutions Group for Marketing and Communications Services for the
Department of Transportation
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of no possibility of significant environmental effects pursuant to Section
15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act
(CEQA) Guidelines.
2. Award RFP# 447 to Leone Solutions Group, a Los Angeles-based firm, to provide asneeded graphic design, marketing, and communications services for the Department of
Transportation, and;
3. Authorize the City Manager to negotiate and execute a two-year agreement with Leone
Solutions Group, with up to three one-year renewal options at the City’s sole discretion,
for a total amount not to exceed $416,665 over five years, with future year funding
contingent on Council budget approval.
a. LSG_FY25-26_Living_Wage_Certification.pdf
b. LSG_Levine_Act_Disclosure_Form.pdf
c. LSG_Oaks_Initiative_Form.pdf |
October 14, 2025
LA County
Santa Monica
City Council
Order of Business 4
#I
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| 20251014 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
G. Approval of Change Orders with Life-Assist, Inc. and Henry Schein to Increase Total Amounts for
Purchase Orders for Medical Supplies for the Fire Department
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)
(Common Sense Exemption) of the California Environmental Quality Act (CEQA)
Guidelines;
2. Authorize the Procurement Manager to issue a change order to purchase order
#22600660 in the amount of $35,000 with Life-Assist, Inc. for medical supplies and
equipment for the Fire Department. This would result in a revised purchase order total
not to exceed $117,000, with future year funding contingent on Council budget approval;
and
3. Authorize the Procurement Manager to issue a change order to purchase order
#22600661 in the amount of $45,000 with Henry Schein for medical supplies and
equipment for the Fire Department. This would result in a revised purchase order total
not to exceed $135,000, with future year funding contingent on Council budget approval.
a. LIFE-ASSIST-OAKS exp. 02-26-26
b. LIFE-ASSIST-LEVINE exp. 02-26-26
c. HENRY SCHEIN - LEVINE exp. 05-12-26 |
October 14, 2025
LA County
Santa Monica
City Council
Order of Business 4
#G
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| 20251014 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
F. Award RFP #436 for Bus Stop Real-Time Signs to Papercast North America
Recommended Action
Staff recommends that the City Council:
1. Adopt findings of categorical exemptions pursuant to Section 15301, Section 15302,
Section 15303, and Section 15311 of the California Environmental Quality Act (CEQA)
Guidelines
2. Award RFP# 436 to Papercast North America, a Florida-based company, for the
manufacture and installation of bus stop real-time information digital signs and lighting
units
3. Authorize the City Manager to negotiate and execute an agreement with Papercast North
America, in an amount not to exceed $1,333,550 (including a $66,677 contingency) for
five (5) years for a total amount not to exceed $1,400,227 over a five-year period, with
future year funding contingent on Council budget approval.
4. Authorize budget amendment as outlined in the Financial Impacts & Budget Actions
section of this report (requires 5 votes).
a. OAKS_INITIATIVE_FORM - Papercast North America - 8-22-2025
b. FY25-26_Living_Wage_Certification_Fillable_6-3-25_-_SIGNED
c. Levine_Act_Disclosure_Form_-_PAPERCAST_NORTH_AMERICA_-_SIGNED |
October 14, 2025
LA County
Santa Monica
City Council
Order of Business 4
#F
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| 20251014 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
D. Adoption of a Resolution Authorizing the Application for Grant Funds from the Federal Emergency
Management Agency’s Hazard Mitigation Grant Program for the Riviera Reservoir Seismic Retrofit
Project
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)
(Common Sense Exemption) of the California Environmental Quality Act (CEQA)
Guidelines;
2. Adopt the attached resolution authorizing the application for grant funds in the amount of
approximately $8,209,000 from the Federal Emergency Management Agency for the
Riviera Reservoir Seismic Retrofit Project in the Public Works Department – Water
Resources Division; and
3. Authorize the City Manager to execute all necessary documents to apply for the grant,
accept the grant, if awarded, and accept all grant renewals, if awarded.
a. August 22, 2023 Staff Report (Web Link)
b. March 25, 2025 Staff Report (Web Link)
c. June 10, 2025 Staff Report (Web Link)
d. Resolution - FEMA HMGP |
October 14, 2025
LA County
Santa Monica
City Council
Order of Business 4
#D
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| 20251014 |
LA County |
Santa Monica |
City Council |
Order of Business 12 |
A. Approval of 2025 Report on Water Quality and Public Health Goals
Recommended Action
Staff recommend that the City Council:
1. Adopt a finding that the report provided herein is not a “project” subject to the California
Environmental Quality Act (CEQA); and
2. Hold a public hearing, receive public comments, and approve the attached 2025 City of
Santa Monica Report on Water Quality Relative to the Public Health Goals.
a. Report on Water Quality Relative to PHGs Summary
b. 2025 Report on Water Quality Relative to Public Health Goals
c. 2025 Annual Water Quality Report |
October 14, 2025
LA County
Santa Monica
City Council
Order of Business 12
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| 20251014 |
LA County |
Santa Monica |
City Council |
Order of Business 11 |
B. Review and Approval of Council Discretionary Funding Policy
Recommended Action
Staff recommends that the City Council:
1. Consider reforms to the allocation and distribution of its discretionary funds;
2. Authorize budget amendment as outlined in the Financial Impacts & Budget Actions
section of this report (requires 5 votes).
a. Council Discretionary Funding History |
October 14, 2025
LA County
Santa Monica
City Council
Order of Business 11
#B
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