| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
Q. Approval of Agreement for Service as Interim City Attorney – Heidi von Tongeln
New Item Received 9/04/2025
Recommended Action
Staff recommends that the City Council
1.
Adopt a finding of no possibility of significant effect pursuant to Section 15601(b)
(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA)
Guidelines;
2.
Appoint Heidi von Tongeln as Interim City Attorney commencing September 9,
2025; and,
3.
Authorize the Mayor to negotiate and execute an employment agreement with
Ms. von Tongeln for her service as Interim City Attorney.
a. Interim City Attorney Employment Agreement Von Tongeln 083025 |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 4
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
M. Approval of Agreement with Insight Public Sector, Inc. for the Purchase of Microsoft Enterprise
Licenses
Recommended Action
Staff recommends that the City Council:
1.
Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)
(Common Sense Exemption) of the California Environmental Quality Act (CEQA)
Guidelines;
2. Authorize the City Manager to negotiate and execute an agreement with Insight Public
Sector, Inc. for the purchase of Microsoft enterprise software licenses, including software
license upgrades and license planning services, for the Information Services Department.
This recommended award is made as an exception to the competitive bidding process
pursuant to Section 2.24.250 (c) and is for an amount not to exceed $1,234,824
(including a $161,064 contingency) for one year, with two additional one-year renewal
options on the same terms and conditions for a total amount not to exceed $4,462,624
over a three-year period (including a $582,082 contingency), with future year funding
contingent on Council budget approval.
a. Staff Report for Microsoft Licenses - 09.10.2019
b. Staff Report Insight_Mod 2_9.27.2022
c. Insight Levine Act Disclosure Form 08.12.2025 - signed
d. Insight OAKS INITIATIVE FORM - signed 08.12.2025 |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 4
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
L. Approval of Memorandum of Understanding (MOU) with Syndicate to Co-Produce Tech Street Santa
Monica, a One-Day Event Including Street Closure for LA Tech Week
Recommended Action
Staff recommends that the City Council:
1. Adopt findings of Categorical Exemptions pursuant to Section 15301 and Section 15323
of the California Environmental Quality Act (CEQA) Guidelines;
2. Authorize the City Manager to negotiate and execute a Memorandum of Understanding
with Syndicate to co-produce a one-day street closure event called Tech Street Santa
Monica – Celebrating 150 Years of Innovation in Santa Monica on Monday, October 13,
2025.
a. Attachment A - SM Innovation Hub MOU Council Report 7.9.24 (Web Link)
b. Staff Report - July 9, 2024 (Web Link) |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 4
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
K. Approval of Agreement with Environmental Systems Research Institute, Inc. (ESRI) for Geographic
Information System (GIS) Software and Services
Recommended Action
Staff recommends that the City Council:
1.
Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)
(Common Sense Exemption) of the California Environmental Quality Act (CEQA)
Guidelines;
2. Authorize the City Manager to negotiate and execute an agreement with Environmental
Systems Research Institute, Inc. (Esri) for ArcGIS software and services, for the
Information Services Department. This recommended award is made as an exception to
the competitive bidding process pursuant to Section 2.24.250 (b) and is for an amount
not to exceed $198,990 (including a $18,090 contingency) for an initial three-year term,
with one additional three-year renewal option on the same terms and conditions for a
total amount not to exceed $397,980 over a six-year period (including a $36,180
contingency), with future year funding contingent on Council budget approval.
a. Esri - Staff Report 10.15.2019
b. City of Santa Monica Esri EA Quote 2025-2028 08.08.2025
c. Esri Levine Form - signed-08.26.2025
d. Esri Oaks Form - signed 08.27.2025 |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 4
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
J. Approval of First Modification to Software as a Service Agreement with Locality Media, LLC (dba First
Due) for Fire Records Management Software
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)
(Common Sense Exemption) of the California Environmental Quality Act (CEQA)
Guidelines; and
2. Authorize the City Manager to negotiate and execute a first modification to Software as a
Service Agreement #11304 in the amount of $90,000 with Locality Media, LLC dba
FirstDue, for fire incident pre-plans, fire inspection, inventory management and other Firerelated records management software (RMS) for the Fire Department. This will result in a
five-year amended agreement with a new total amount not to exceed $430,000, with
future year funding contingent on Council budget approval.
a. First Due - Levine Act
b. First Due - Oaks |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 4
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
I. Award Contract to Trojan Technologies Corp for Maintenance of Trojan Ultraviolet Advanced
Oxidation Process (UV AOP) System
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15301 (Existing Facilities)
of the California Quality Act (CEQA) Guidelines.
2.
Authorize the City Manager to negotiate and execute an agreement with Trojan
Technologies Corp for maintenance of the Trojan Ultraviolet Advanced Oxidation Process
(UV AOP) systems. This recommended award is made as an exception to the
competitive bidding process pursuant to Santa Monica Municipal Code (SMMC) Section
2.24.250(b) and is for a total amount not to exceed $1,700,000 over a five-year period,
with future year funding contingent on Council budget approval.
a. FY 25-26 Oaks Initiative (Trojan Technologies Crop)
b. FY 25-26 Levine Act (Trojan Technologies Corp) |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 4
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
H. Award RFP #444 and Agreements to 4Front, Arcadis U.S. Inc., and Hazen and Sawyer for On-Call
Technical Services for Rehabilitation and Replacement of Water and Wastewater Infrastructure
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of Categorical Exemptions pursuant to Sections 15301 and 15302, and a
finding of no possibility of significant effect pursuant to 15061(b)(3) of the California
Environmental Quality Act (CEQA) Guidelines;
2.
Award RFP #444 to 4Front, Arcadis U.S. Inc., and Hazen and Sawyer for on-call
technical support services for the Water Resources Division; and
3. Authorize the City Manager to negotiate and execute agreements for on-call technical
support services with 4Front, Arcadis U.S., Inc., and Hazen and Sawyer, in an amount
not to exceed $750,000 for each agreement over a five-year period, with future year
funding contingent on Council budget approval.
a. FY 25-26 Oaks Initiative (4Front Inc)
b. FY 25-26 Levine Act (4Front Inc)
c. FY 25-26 Oaks Initiative (Hazen & Sawyer)
d. FY 25-26 Levine Act (Hazen & Sawyer)
e. FY 25-26 Oaks Initiative (Arcadis)
f. FY 25-26 Levine Act (Arcadis) |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 4
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
G. Award Professional Services Agreement to Dudek for Preparation of an Environmental Impact Report
for the Water Reservoir Upgrades and Improvements Project
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of Categorical Exemption pursuant to Section 15061(b)(3) (Common
Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines;
2.
Award RFP# SP2761 to Dudek for preparation of the environmental review and
documentation for the Water Reservoir Upgrades and Improvements Project for the
Public Works Department; and
3. Authorize the City Manager to negotiate and execute an agreement with Dudek for a
total amount not to exceed $1,100,000 over a three-year period, with future year funding
contingent on Council budget approval.
a. August 22, 2023 Staff Report (Web Link)
b. June 25, 2025 Staff Report (Web Link)
c. FY 25-26 Oaks Initiative (Dudek)
d. FY 25-26 Levine Act (Dudek) |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 4
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
E. Award Contract to RAMCO Construction for As-Needed General Contractor Services
Recommended Action
Staff recommends that the City Council
1. Adopt a finding of categorical exemptions pursuant to Section 15301 (Existing Facilities)
of the California Environmental Quality Act (CEQA) Guidelines; and
2.
Authorize the City Manager to negotiate and execute an agreement with RAMCO
Corporation for General Contracting Repairs for the Public Landscape Division of the
Public Works Department. This recommended award is made as an exception to the
competitive bidding process pursuant to Section 2.24.250(c) and is for a total amount not
to exceed $350,000 with future year funding contingent on Council budget approval.
a. RAMCO Oaks
b. RAMCO Levine Act |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 4
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
D. Award RFP#451 to Emergency Management Consulting Solutions, LLC to Manage Regional Training
Group on Behalf of Los Angeles Area Fire Chiefs Association
Recommended Action
Staff recommends that the City Council:
1.
Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)
(Common Sense Exemption) of the California Environmental Quality Act (CEQA)
Guidelines;
2.
Award RFP# 451 to Emergency Management Consulting Solutions, LLC for a
management consultant to assume the Executive Director position of the Regional
Training Group on behalf of the Los Angeles Area Fire Chiefs Association; and
3. Authorize the City Manager to negotiate and execute an agreement with Emergency
Management Consulting Solutions, LLC, in an amount not to exceed $250,000 for one
year, with four additional one-year renewal options, for a total amount not to exceed
$1,410,000 over a five-year period (including a $160,000 contingency), with future year
funding contingent on Council budget approval and grant fund availability.
a. EMCS Levine Act
b. EMCS Living Wage
c. EMCS Oaks |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 4
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
C. Award RFP #445 and Professional Services Agreement to Hazen and Sawyer for On-Call
Groundwater Remediation Technical Support
Recommended Action
Staff recommends that the City Council:
1.
Adopt a finding of categorical exemptions pursuant to Section 15307 (Actions by
Regulatory Agencies for Protection of Natural Resources) and Section 15308 (Actions by
Regulatory Agencies for Protection of the Environment) of the California Environmental
Quality Act (CEQA) Guidelines;
2. Award RFP #445 to Hazen and Sawyer for on-call remediation technical support services
for the Public Works Department; and
3. Authorize the City Manager to negotiate and execute an agreement with Hazen and
Sawyer in an amount not to exceed $1,500,000 for a five-year period, with future year
funding contingent on Council budget approval.
a. FY 25-26 Oaks Initative (Hazen & Sawyer)
b. FY 25-26 Levine Act (Hazen & Sawyer) |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 4
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 16 |
G. Recommendation to accept Staci Griesbach's resignation from the Arts Commission and authorize
the City Clerk to publish the vacancy
New Item Received 9/04/2025
a. Resignation Email |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 16
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 16 |
F. Recommendation to accept Federico Galavis's resignation from the Arts Commission and authorize
the City Clerk to publish the vacancy
New Item Received 9/04/2025
a. Resignation Email |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 16
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 16 |
E. Recommendation to accept Analise Wells's resignation from the Housing Commission and authorize
the City Clerk to publish the vacancy
New Item Received 9/04/2025
a. Resignation Email |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 16
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 12 |
A. Introduction and First Reading of an Ordinance Amending Article 6 of the Santa Monica Municipal
Code to Establish a Permitting Process and Operational Conditions for Commercial Cannabis Uses;
Introduction and First Reading of an Ordinance Amending Article 9 of the Santa Monica Municipal
Code to Authorize Commercial Cannabis Uses within Certain Zoning Districts; Authorization for City
Manager to Execute All Necessary Associated Documents to Accept the Cannabis Equity Assessment;
Adoption of a Resolution Establishing a Cannabis Equity Program; and Adoption of a Fee Resolution
Establishing a Non-City-Based Cannabis Delivery Permit Fee and Cannabis Retailer Permit Fees
New Item Received 9/04/2025
Recommended Action
Staff recommends that the City Council:
1.
Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)
(Common Sense Exemption) of the California Environmental Quality Act (CEQA)
Guidelines.
2. Adopt the attached Ordinance amending the text of Article 6 of the Municipal Code to
establish a permitting process and operational conditions for commercial cannabis uses.
3. Adopt the attached Ordinance amending the text of Article 9 of the Municipal Code to
authorize commercial cannabis uses within certain zoning districts.
4. Authorize the City Manager to execute all necessary documents to accept the Cannabis
Equity Assessment.
5. Adopt the attached Resolution establishing a cannabis equity program.
6. Adopt the attached Resolution establishing Cannabis Retailer Permit fees and a NonCity-Based Cannabis Delivery Permit fee.
a. CDD-ORD-Cannabis Retailers Updates (Article 6) 09.09.25
b. Ordinance - Article 9 Amendments
c. Resolution - Cannabis Equity Assessment and Program
d. Resolution - Cannabis Retailer Permit Fees |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 12
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 11 |
C. Approval of Proposed Regulatory Updates to High-Rise Building Definitions and Single Stairway
Multi-Family Building Provisions
New Item Received 9/04/2025
Recommended Action
Staff recommends that the City Council:
1. Direct that as part of the City’s next regular building and fire code update process, staff
align the City’s building and fire code definitions for high-rise buildings to be consistent
with the Statewide high-rise definition as set forth in Health & Safety Code 13210(b).
2. Authorize staff to implement an updated Alternate Materials and Methods Request
(AMMR) process for single-exit stairway multi-family residential buildings of up to six
stories in height pursuant to the attached Information Bulletin (Attachment A).
a. Single Exit Informational Bulletin (September 1, 2025) |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 11
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 11 |
A. Approval of Santa Monica Aging and Disability Action Plan
Recommended Action
Staff recommend that the City Council:
1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)
(Common Sense Exemption) of the California Environmental Quality Act (CEQA)
Guidelines.
2. Approve and Receive the Santa Monica Aging and Disability Action Plan (Attachment A).
a. Attachment A: Santa Monica Aging and Disability Action Plan
b. Attachment B: California Department of Aging Local Aging & Disability Action Planning (LADAP)
Grant Program (Web Link)
c. Attachment C: Community Assets by Domain of Livability
d. Attachment D: City Council authorized acceptance of Local Aging and Disability Planning grant
funds as part of the 2023-24 Mid-Year Budget Update (Web Link)
e. Attachment E: Award a Contract for Aging and Disability Strategic Planning Consulting Services
to Elizabeth Anderson Consulting
f. Attachment F: City Membership in AARP Network of Age-Friendly Communities - Mayor’s Letter of
Commitment
g. Attachment G: Community Demographics Summary
h. Attachment H: World Health Organization’s Domains of Livability (Web Link)
i. Attachment I: Santa Monica Aging and Disability Action Plan Community Survey
j. Attachment J: AARP Network of Age-Friendly States and Communities (Web Link) |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 11
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