| Date | County | City | Meeting Type | Item Type | Item | Description |
|---|---|---|---|---|---|---|
| 20251014 | LA County | Santa Monica | City Council | Order of Business 4 | L. Approval of Ninth Contract Modification with Carahsoft/Granicus for Electronic Agenda Management Services Recommended Action Staff recommends that the City Council: 1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines; and 2. Authorize the City Manager to negotiate and execute a ninth modification to Agreement 9784 (CCS) in the amount of $41,740 with Carahsoft/Granicus for an agenda management software system for the Records and Election Services Department. This will result in a 14-year amended agreement with a new total amount not to exceed $324,290 budget approval. a. Contract 9784, Original b. Eighth Modification to Agreement #9784 c. Levine Act Form d. Updated Oaks Initiative Form | October 14, 2025 LA County Santa Monica City Council Order of Business 4 #L |
| 20251014 | LA County | Santa Monica | City Council | Order of Business 4 | J. Approval of Professional Services Agreement with P&A Administrative Services, Inc. for Administration Services to Support City Employee and Retiree Benefit Plans Recommended Action Staff recommends that the City Council 1. Adopt a finding of no significant effect pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines; 2. Award RFP to P&A Administrative Services, Inc. for the administration of the City’s Flexible Spending Account, Dependent Care Account, Section 125 Cafeteria Plan, COBRA, and Retiree Billing for the Human Resources Department; 3. Authorize the City Manager to negotiate and execute a professional services agreement with P&A Administrative Services, Inc. in the amount not to exceed $230,000 (including a 15% contingency) for a total amount of $230,000 over a five-year period, with two oneyear renewal options with future year funding contingent on Council budget approval. a. Oaks Initiative 2024-25- Expires 12-8-25 b. CSM P&A FY25-26 Living Wage Certification_Fillable_$21.01 c. 2018-12-18 City Council - Public Minutes-1184 d. PA Levine Act 2025 | October 14, 2025 LA County Santa Monica City Council Order of Business 4 #J |
| 20251014 | LA County | Santa Monica | City Council | Order of Business 4 | I. Award RFP #447 to Leone Solutions Group for Marketing and Communications Services for the Department of Transportation Recommended Action Staff recommends that the City Council: 1. Adopt a finding of no possibility of significant environmental effects pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines. 2. Award RFP# 447 to Leone Solutions Group, a Los Angeles-based firm, to provide asneeded graphic design, marketing, and communications services for the Department of Transportation, and; 3. Authorize the City Manager to negotiate and execute a two-year agreement with Leone Solutions Group, with up to three one-year renewal options at the City’s sole discretion, for a total amount not to exceed $416,665 over five years, with future year funding contingent on Council budget approval. a. LSG_FY25-26_Living_Wage_Certification.pdf b. LSG_Levine_Act_Disclosure_Form.pdf c. LSG_Oaks_Initiative_Form.pdf | October 14, 2025 LA County Santa Monica City Council Order of Business 4 #I |
| 20251014 | LA County | Santa Monica | City Council | Order of Business 4 | F. Award RFP #436 for Bus Stop Real-Time Signs to Papercast North America Recommended Action Staff recommends that the City Council: 1. Adopt findings of categorical exemptions pursuant to Section 15301, Section 15302, Section 15303, and Section 15311 of the California Environmental Quality Act (CEQA) Guidelines 2. Award RFP# 436 to Papercast North America, a Florida-based company, for the manufacture and installation of bus stop real-time information digital signs and lighting units 3. Authorize the City Manager to negotiate and execute an agreement with Papercast North America, in an amount not to exceed $1,333,550 (including a $66,677 contingency) for five (5) years for a total amount not to exceed $1,400,227 over a five-year period, with future year funding contingent on Council budget approval. 4. Authorize budget amendment as outlined in the Financial Impacts & Budget Actions section of this report (requires 5 votes). a. OAKS_INITIATIVE_FORM - Papercast North America - 8-22-2025 b. FY25-26_Living_Wage_Certification_Fillable_6-3-25_-_SIGNED c. Levine_Act_Disclosure_Form_-_PAPERCAST_NORTH_AMERICA_-_SIGNED | October 14, 2025 LA County Santa Monica City Council Order of Business 4 #F |