| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
Q. Approval of Agreement for Service as Interim City Attorney – Heidi von Tongeln
New Item Received 9/04/2025
Recommended Action
Staff recommends that the City Council
1.
Adopt a finding of no possibility of significant effect pursuant to Section 15601(b)
(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA)
Guidelines;
2.
Appoint Heidi von Tongeln as Interim City Attorney commencing September 9,
2025; and,
3.
Authorize the Mayor to negotiate and execute an employment agreement with
Ms. von Tongeln for her service as Interim City Attorney.
a. Interim City Attorney Employment Agreement Von Tongeln 083025 |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 4
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
M. Approval of Agreement with Insight Public Sector, Inc. for the Purchase of Microsoft Enterprise
Licenses
Recommended Action
Staff recommends that the City Council:
1.
Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)
(Common Sense Exemption) of the California Environmental Quality Act (CEQA)
Guidelines;
2. Authorize the City Manager to negotiate and execute an agreement with Insight Public
Sector, Inc. for the purchase of Microsoft enterprise software licenses, including software
license upgrades and license planning services, for the Information Services Department.
This recommended award is made as an exception to the competitive bidding process
pursuant to Section 2.24.250 (c) and is for an amount not to exceed $1,234,824
(including a $161,064 contingency) for one year, with two additional one-year renewal
options on the same terms and conditions for a total amount not to exceed $4,462,624
over a three-year period (including a $582,082 contingency), with future year funding
contingent on Council budget approval.
a. Staff Report for Microsoft Licenses - 09.10.2019
b. Staff Report Insight_Mod 2_9.27.2022
c. Insight Levine Act Disclosure Form 08.12.2025 - signed
d. Insight OAKS INITIATIVE FORM - signed 08.12.2025 |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 4
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
K. Approval of Agreement with Environmental Systems Research Institute, Inc. (ESRI) for Geographic
Information System (GIS) Software and Services
Recommended Action
Staff recommends that the City Council:
1.
Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)
(Common Sense Exemption) of the California Environmental Quality Act (CEQA)
Guidelines;
2. Authorize the City Manager to negotiate and execute an agreement with Environmental
Systems Research Institute, Inc. (Esri) for ArcGIS software and services, for the
Information Services Department. This recommended award is made as an exception to
the competitive bidding process pursuant to Section 2.24.250 (b) and is for an amount
not to exceed $198,990 (including a $18,090 contingency) for an initial three-year term,
with one additional three-year renewal option on the same terms and conditions for a
total amount not to exceed $397,980 over a six-year period (including a $36,180
contingency), with future year funding contingent on Council budget approval.
a. Esri - Staff Report 10.15.2019
b. City of Santa Monica Esri EA Quote 2025-2028 08.08.2025
c. Esri Levine Form - signed-08.26.2025
d. Esri Oaks Form - signed 08.27.2025 |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 4
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
J. Approval of First Modification to Software as a Service Agreement with Locality Media, LLC (dba First
Due) for Fire Records Management Software
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)
(Common Sense Exemption) of the California Environmental Quality Act (CEQA)
Guidelines; and
2. Authorize the City Manager to negotiate and execute a first modification to Software as a
Service Agreement #11304 in the amount of $90,000 with Locality Media, LLC dba
FirstDue, for fire incident pre-plans, fire inspection, inventory management and other Firerelated records management software (RMS) for the Fire Department. This will result in a
five-year amended agreement with a new total amount not to exceed $430,000, with
future year funding contingent on Council budget approval.
a. First Due - Levine Act
b. First Due - Oaks |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 4
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
I. Award Contract to Trojan Technologies Corp for Maintenance of Trojan Ultraviolet Advanced
Oxidation Process (UV AOP) System
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15301 (Existing Facilities)
of the California Quality Act (CEQA) Guidelines.
2.
Authorize the City Manager to negotiate and execute an agreement with Trojan
Technologies Corp for maintenance of the Trojan Ultraviolet Advanced Oxidation Process
(UV AOP) systems. This recommended award is made as an exception to the
competitive bidding process pursuant to Santa Monica Municipal Code (SMMC) Section
2.24.250(b) and is for a total amount not to exceed $1,700,000 over a five-year period,
with future year funding contingent on Council budget approval.
a. FY 25-26 Oaks Initiative (Trojan Technologies Crop)
b. FY 25-26 Levine Act (Trojan Technologies Corp) |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 4
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
H. Award RFP #444 and Agreements to 4Front, Arcadis U.S. Inc., and Hazen and Sawyer for On-Call
Technical Services for Rehabilitation and Replacement of Water and Wastewater Infrastructure
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of Categorical Exemptions pursuant to Sections 15301 and 15302, and a
finding of no possibility of significant effect pursuant to 15061(b)(3) of the California
Environmental Quality Act (CEQA) Guidelines;
2.
Award RFP #444 to 4Front, Arcadis U.S. Inc., and Hazen and Sawyer for on-call
technical support services for the Water Resources Division; and
3. Authorize the City Manager to negotiate and execute agreements for on-call technical
support services with 4Front, Arcadis U.S., Inc., and Hazen and Sawyer, in an amount
not to exceed $750,000 for each agreement over a five-year period, with future year
funding contingent on Council budget approval.
a. FY 25-26 Oaks Initiative (4Front Inc)
b. FY 25-26 Levine Act (4Front Inc)
c. FY 25-26 Oaks Initiative (Hazen & Sawyer)
d. FY 25-26 Levine Act (Hazen & Sawyer)
e. FY 25-26 Oaks Initiative (Arcadis)
f. FY 25-26 Levine Act (Arcadis) |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 4
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
G. Award Professional Services Agreement to Dudek for Preparation of an Environmental Impact Report
for the Water Reservoir Upgrades and Improvements Project
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of Categorical Exemption pursuant to Section 15061(b)(3) (Common
Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines;
2.
Award RFP# SP2761 to Dudek for preparation of the environmental review and
documentation for the Water Reservoir Upgrades and Improvements Project for the
Public Works Department; and
3. Authorize the City Manager to negotiate and execute an agreement with Dudek for a
total amount not to exceed $1,100,000 over a three-year period, with future year funding
contingent on Council budget approval.
a. August 22, 2023 Staff Report (Web Link)
b. June 25, 2025 Staff Report (Web Link)
c. FY 25-26 Oaks Initiative (Dudek)
d. FY 25-26 Levine Act (Dudek) |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 4
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
E. Award Contract to RAMCO Construction for As-Needed General Contractor Services
Recommended Action
Staff recommends that the City Council
1. Adopt a finding of categorical exemptions pursuant to Section 15301 (Existing Facilities)
of the California Environmental Quality Act (CEQA) Guidelines; and
2.
Authorize the City Manager to negotiate and execute an agreement with RAMCO
Corporation for General Contracting Repairs for the Public Landscape Division of the
Public Works Department. This recommended award is made as an exception to the
competitive bidding process pursuant to Section 2.24.250(c) and is for a total amount not
to exceed $350,000 with future year funding contingent on Council budget approval.
a. RAMCO Oaks
b. RAMCO Levine Act |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 4
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
D. Award RFP#451 to Emergency Management Consulting Solutions, LLC to Manage Regional Training
Group on Behalf of Los Angeles Area Fire Chiefs Association
Recommended Action
Staff recommends that the City Council:
1.
Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)
(Common Sense Exemption) of the California Environmental Quality Act (CEQA)
Guidelines;
2.
Award RFP# 451 to Emergency Management Consulting Solutions, LLC for a
management consultant to assume the Executive Director position of the Regional
Training Group on behalf of the Los Angeles Area Fire Chiefs Association; and
3. Authorize the City Manager to negotiate and execute an agreement with Emergency
Management Consulting Solutions, LLC, in an amount not to exceed $250,000 for one
year, with four additional one-year renewal options, for a total amount not to exceed
$1,410,000 over a five-year period (including a $160,000 contingency), with future year
funding contingent on Council budget approval and grant fund availability.
a. EMCS Levine Act
b. EMCS Living Wage
c. EMCS Oaks |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 4
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| 20250909 |
LA County |
Santa Monica |
City Council |
Order of Business 4 |
C. Award RFP #445 and Professional Services Agreement to Hazen and Sawyer for On-Call
Groundwater Remediation Technical Support
Recommended Action
Staff recommends that the City Council:
1.
Adopt a finding of categorical exemptions pursuant to Section 15307 (Actions by
Regulatory Agencies for Protection of Natural Resources) and Section 15308 (Actions by
Regulatory Agencies for Protection of the Environment) of the California Environmental
Quality Act (CEQA) Guidelines;
2. Award RFP #445 to Hazen and Sawyer for on-call remediation technical support services
for the Public Works Department; and
3. Authorize the City Manager to negotiate and execute an agreement with Hazen and
Sawyer in an amount not to exceed $1,500,000 for a five-year period, with future year
funding contingent on Council budget approval.
a. FY 25-26 Oaks Initative (Hazen & Sawyer)
b. FY 25-26 Levine Act (Hazen & Sawyer) |
September 09, 2025
LA County
Santa Monica
City Council
Order of Business 4
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