| 20260309 |
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Alhambra |
City Council |
Item |
9.
APPROVAL OF CONTRACT AMENDMENT WITH SHARP PERFORMANCE – F2M26-
16, K2M25-314, M2M26-43
On April 1, 2025, an agreement (K2M25-314) was established between City of Alhambra
and Sharp Performance for the period of April 1, 2025, through March 31, 2026, which
included the mobile app. Sharp Performance is a mental performance and coaching
platform designed for professionals in high-risk occupations, such as law enforcement first
responders. It was initially funded by the Officer Wellness grant in the amount of $34,800.
The Department continues to show steady increase in utilization of Sharp Performance
with 64% of sworn staff onboarded. Sharp Performance remains reliable and consistent
and has demonstrated an understanding of our goal: to continue providing ongoing
support to our sworn personnel. Staff is seeking to extend the agreement for a two-year
period from April 1, 2026, through March 31, 2028, for an additional $71,200 for a total
contract price of $106,000. Sole source purchase is allowable per Municipal Code
3.36.080 Section (B)(2). The JPIA will reimburse $15,000 per fiscal year for this extension.
Recommended Action:
City Council approve an Amendment, subject to final
language approval by the City Manager and City Attorney, to Contract No. K2M25-314
between Sharp Performance and the City of Alhambra for its mobile application platform;
extend the agreement through March 31, 2028; authorize the Chief of Police to execute
said agreement; and, direct staff to undertake the steps necessary to finalize Council’s
action. (M2M26-43) |
March 09, 2026
LA County
Alhambra
City Council
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| 20260309 |
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8.
APPROVAL OF A THIRD AMENDMENT TO THE CONTRACT WITH
PERFORMANCE TRUCK REPAIR, INC. – F2M21-41, C2M21-35, M2M26-42
On May 10, 2021, the City Council awarded a contract to Performance Truck Repair Inc.
(PTR) for preventive maintenance and service repair for emergency fire apparatus in the
Fire Department fleet in the amount of $265,000.00 annually. On June 27, 2022, the City
Council approved an amendment to modify the amount to $365,000.00; and on April 14,
2025, the City Council approved a second amendment to modify the amount to
$465,000.00 annually. The contract is due to expire on June 30, 2026. Due to unforeseen
major apparatus repairs and the age of the fleet, it is necessary to increase the contract
by an additional $150,000.00 per year to continue the necessary maintenance and repairs
for the remainder of the fiscal year, including a one-year extension. The Fire Department
would like to continue to work with PTR. PTR has consistently been the lowest bidder in
previous years, and they have agreed to continue their service at the same rate and terms
set in 2021. Therefore, staff recommends the City Council award a one-year contract
extension.
Recommended Action:
City Council approve an amendment to the contract
between the City of Alhambra and Performance Truck Repair Inc. (Contract No. C2M21-
35) for an additional amount of $150,000.00 to reflect a not to exceed amount of
$615,000.00 annually; extend the contract for one additional year, subject to final
language approval by the City Manager and City Attorney; and, direct staff to undertake
the steps necessary to finalize Council’s action. (M2M26-42) |
March 09, 2026
LA County
Alhambra
City Council
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#8
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| 20260309 |
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Alhambra |
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Item |
7.
AUTHORIZE RFP: PROFESSIONAL INFORMATION TECHNOLOGY AND SUPPORT
SERVICES FOR THE POLICE DEPARTMENT – F2M26-28, RFP2M26-2
The Police Department has been using a contracted firm for Professional Information
Technology and Support Services. The contract is due to expire on June 30, 2026. The
Department is seeking a qualified firm with experience in the public safety field that will
provide critical information technology and support services, with emphasis on mobile and
wireless technology, networking infrastructure, service and application administration,
programming, project management and backup and recovery solutions. The selected firm
will also need to assist the Police Department with geographic information systems,
computer aided dispatching, records management systems, body-worn camera and in-
car camera systems, and various other public safety applications. The awarded contract
will be for a five-year period from July 1, 2026 through June 30, 2031.
Recommended Action:
City Council authorize the distribution of a Request for
Proposals for Professional Information Technology and Support Services for the Police
Department; and, direct staff to undertake the steps necessary to finalize Council’s action. |
March 09, 2026
LA County
Alhambra
City Council
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#7
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| 20260309 |
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6.
AUTHORIZE
RFP:
CONSTRUCTION
MANAGEMENT
AND
CONSTRUCTION
INSPECTION SERVICES FOR POPLAR BOULEVARD REHABILITATION PROJECT
(FEDERALLY FUNDED PROJECT STPL-5130(024)) – F2M25-55, RFP2M26-1
On October 13, 2025, the City Council approved the circulation of the Notice of Inviting
Bids for the construction of the Poplar Blvd Rehabilitation Project (STPL-5130(024)). On
February 23, 2026, the City Council awarded the construction contract. The project
consists of cold milling and overlaying Poplar Blvd. from Main St. to the west City limit.
Pursuant to the project, staff is seeking to distribute a Request for Proposals for
Construction Management and Construction Inspection Services.
Recommended Action:
City Council authorize the distribution of a Request for
Proposals for Construction Management and Construction Inspection Services for the
Poplar Blvd Rehabilitation Project (Federally Funded Project STPL-5130(024)), with
proposals due no later than 4:00 p.m. on April 9, 2026. |
March 09, 2026
LA County
Alhambra
City Council
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| 20260309 |
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5.
NOTICE INVITING BIDS: SEWER MAIN REPLACEMENT PROJECT ON GLENAVEN
AVENUE, ORANGE GROVE AVENUE, MIDWICK DRIVE, LA GOLONDRINA AVENUE,
AND ROSS AVENUE – F2M24-64, N2M26-29
The Sewer Master Plan identified the Sewer Replacement Project on Glenaven Avenue
(from Glen View Dr. to Orange Grove Ave.), Orange Grove Avenue (from Glenaven Ave.
to Midwick Dr.), Midwick Drive (from Orange Grove Ave. to West of Ramona Terrace),
and at La Golondrina Avenue, and Ross Avenue as deficient in capacity. The existing 12-
inch pipe is expected to be surcharged during existing and ultimate peak wet weather
conditions. A portion will be surcharged during existing and ultimate peak dry weather
conditions. The Master Plan recommends replacement of the existing sewer main with a
larger diameter sewer main. Plans and specifications have been prepared. Staff has
reviewed the plans and found them to be consistent with the City’s standards.
Recommended Action:
City Council approve the distribution of a Notice Inviting Bids
to qualified contractors for the Sewer Replacement Project on Glenaven Avenue, Orange
Grove Avenue, Midwick Drive, La Golondrina Avenue, and Ross Avenue, due no later
than 10:30 a.m. on April 23, 2026 and opened at 11:00 a.m. that same day; and, direct
staff to undertake the steps necessary to finalize the Council’s action. |
March 09, 2026
LA County
Alhambra
City Council
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#5
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| 20260309 |
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11.
CONTRACT AMENDMENT WITH MOTOROLA SOLUTIONS, INC. FOR COMPUTER
AIDED DISPATCH AND RECORDS MANAGEMENT SYSTEM (RMS) FOR THE
POLICE DEPARTMENT – F2M18-6B, C2M18-66, M2M26-45
On December 13, 2018, the City entered into contract no. C2M18-66 for the purchase of
the public safety Computer Aided Dispatch (CAD) and Records Management System
(RMS) for a total of $1,127,388.85 under a five-year lease. By 2020, the CAD/RMS was
implemented, and it included a free year and one month of maintenance through June 30,
2026. On June 27, 2022, the City Council approved a Contract Amendment to C2M18-66
for various enhancements and based on the amendment, another $90,286.64 in contract
costs were authorized, bringing the total contract amount to $1,217,675.49. Through June
30, 2026, the expected expenditures for the CAD/RMS support services contract have
been identified as $1,201,611.49, which is under the authorized amount. Currently, the
system is operating on the 2022 version but needs an upgrade (server migration). This
upgrade shall be included in the five-year support and maintenance costs, which when
annualized are for an additional $540,860.93 for a contract total not to exceed
$1,742,472.42 after adding the year-to-date actuals to the projected five-year costs. The
contract is expiring on June 30, 2026 and staff recommends dispensing with the
competitive bid process under Municipal Code 3.38.050 to avoid operational disruptions.
Due to the complexity of the current systems and the time required to transition to a new
vendor, such change would likely cause delays and service interruptions, negatively
impacting operations.
Recommended Action:
City Council approve a contract amendment with Motorola
Solutions, Inc. (C2M18-66), subject to final language and approval by the City Attorney
and the City Manager, for an additional five-years of service with Motorola Solutions, Inc.
for Computer Aided Dispatch (CAD) and Records Management System (RMS) (through
June 30, 2031) at an additional cost of $540,860.93 (for a contract total not to exceed
$1,742,472.42); authorize the Chief of Police to execute the said amendment; and, direct
staff to undertake the steps necessary to finalize the Council’s action. (M2M26-45) |
March 09, 2026
LA County
Alhambra
City Council
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#11
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| 20260309 |
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10.
CONTRACT AUTHORIZATIONS FOR THE PURCHASE AND INSTALLATION OF THE
JAIL AND STATION CONTROLLER SYSTEM – F2M26-6B, C2M26-15, C2M26-16,
M2M26-44
The Police Department Jail Controller System was upgraded in 2016. The system is
currently out of warranty and is no longer supported by the vendor. In addition, there have
been some malfunctions that have required manual workarounds. Staff contacted three
vendors to assess repair or replacement options. One vendor submitted a proposal of
$178,836.99; one vendor was unable to provide a quote due to component limitations;
and Intelli-Tech and Adrazen Networks submitted a combined proposal of $119,612.93.
Due to the urgent need to secure jail and facility access operations, staff recommends
proceeding with Intelli-Tech and Adrazen’s proposal in the amount of $119,612.93. The
Department will purchase the equipment required directly from Intelli-Tech in the amount
of $54,400.26 and Adrazen will complete the installation in the amount of $65,212.67.
Emergency procurement is allowable under Alhambra Municipal Code Section 3.36.070,
which authorizes emergency purchases when a breakdown in machinery or an essential
service requires immediate action to protect public health, welfare, or safety.
Recommended Action:
City Council award two contracts, subject to final language
approval by the City Manager and City Attorney for the procurement and installation of the
Jail Controller System to Intelli-Tech (procurement) in the amount of $54,400.26 and to
Adrazen Networks (installation) in the amount of $65,212.67; authorize the Chief of Police
to execute said agreements; direct the Finance Director to complete a budget transfer of
$88,986.90 to the Capital Outlay Fund and to appropriate an additional $30,626.03 from
the Capital Outlay Fund to complete the project, for a total project cost of $119,612.93;
and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M26-
44) |
March 09, 2026
LA County
Alhambra
City Council
Item
#10
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| 20260223 |
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Item |
9.
NOTICE OF COMPLETION: 2024 CDBG ADA RAMP PROJECT – F2M25-26, C2M25-
17, M2M26-34
On April 28, 2025, the City Council awarded a contract to CJ Concrete, Inc. for the 2024
CDBG ADA Ramp Project in the amount of $638,125.00. One change order was issued
resulting in an increase of $21,193.50 for an additional ramp, making the final cost
$659,318.50. The project has been inspected by staff and all work has been completed in
accordance with the City’s requirements and specifications. As such, it would be
appropriate for the City Council to accept this project as complete and instruct that the
Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action:
City Council accept the work of CJ Concrete Construction,
Inc. for the 2024 CDBG ADA Ramp Project as complete in the amount of $659,318.50;
direct the City Clerk to file a Notice of Completion with the County of Los Angeles for
recordation; instruct the Finance Director to release the 5% retention 35 days from the
date of recordation if no liens are filed; and direct staff to undertake the steps necessary
to finalize the Council’s action. (M2M26-34) |
February 23, 2026
LA County
Alhambra
City Council
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#9
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| 20260223 |
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8.
NOTICE OF COMPLETION: GOLF
COURSE
PARKING
AREA
LANDSCAPE
ENHANCEMENT PROJECT – F2M25-46, C2M25-43, M2M26-32
On October 13, 2025, the City Council awarded a contract to Four Seasons Landscaping
Inc. in the amount of $109,000 for the Golf Course Parking Area Landscape Enhancement
project. The City requested a change order to remove the old dying trees in the
landscaping area which totaled $16,000, which brings the contract total to $125,000. This
project has been inspected by staff, and all work has been completed in accordance with
the City’s requirements and specifications. As such, it would be appropriate for the City
Council to accept this project as complete.
Recommended Action:
City Council accept the work of SGD Enterprises DBA Four
Seasons Landscaping, Inc. for the Alhambra Golf Course Parking Area Landscape
Enhancement Project as complete in the amount of $125,000.00; direct the City Clerk to
file a Notice of Completion with the County of Los Angeles for recordation; instruction the
Finance Director to release the 5% retention 35 days from the date of recordation if no
liens and filed; and, direct staff to undertake the steps necessary to finalize Council’s
action. (M2M25-32) |
February 23, 2026
LA County
Alhambra
City Council
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#8
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| 20260223 |
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7.
AWARD CONTRACT: POPLAR BOULEVARD REHABILITATION PROJECT (STPL-
5130(024)) – F2M25-55, N2M25-145, C2M26-13, M2M26-31
The Notice Inviting Bids for the Poplar Boulevard Rehabilitation Project was approved for
distribution by the City Council on October 13, 2025. On December 4, 2025, the City Clerk
received eight bids that ranged from $673,956.00 to $1,098,496.00. Staff reviewed the
bids and found the one received from Gentry Brothers, Inc. in the amount of $673,956 to
be the lowest responsible bid. Gentry Brothers, Inc. has the necessary licenses to
complete the work and has completed similar projects for the City of Alhambra.
Recommended Action:
City Council award a contract, subject to final language
approval by the City Manager and City Attorney, to Gentry Brothers, Inc. in the amount of
$673,956.00 for the Poplar Boulevard Rehabilitation Project (HSIP-5130(024)); and, direct
staff to undertake the steps necessary to finalize the Council’s action. (M2M26-31) |
February 23, 2026
LA County
Alhambra
City Council
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#7
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| 20260223 |
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6.
AWARD CONTRACT: WATER MAIN REPLACEMENT PROJECT ON SEVENTH
STREET BETWEEN VALLEY BOULEVARD AND SHORB STREET – F2M25-63,
N2M25-174, C2M26-12, M2M26-30
On December 8, 2025, the City Council approved the distribution of Notice Inviting Bids
for the Water Main Replacement Seventh Street from Valley Boulevard to Shorb Street.
On February 5, 2026, bids were opened by the City Clerk. Five bids were received, which
ranged from amount of $444,760.00 to the high bid of $726,250. Ramona Inc. submitted
the lowest qualified bid at $444,760.00. Staff reviewed the bid submitted by Ramona Inc.,
and found it to be in full compliance and conformance with the project’s specifications.
Recommended Action:
City Council award a contract, subject to final language
approval by the City Manager and City Attorney, by and between the City of Alhambra and
Ramona Inc. for the Water Main Replacement on Seventh Street from Valley Boulevard
to Shorb Street in an amount not to exceed $444,760.00; determine that the Water Main
Replacement Seventh Street from Valley Boulevard to Shorb Street Project is
categorically exempt from the California Environmental Quality Act (CEQA) pursuant to
CEQA Guidelines Section 15301 (b); and, direct staff to undertake the steps necessary to
finalize the Council’s action. (M2M26-30) |
February 23, 2026
LA County
Alhambra
City Council
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#6
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| 20260223 |
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16.
CONTRACT AMENDMENT: PURCHASE OF CARBON FILTER MEDIA FOR THE
GROUND WATER TREATMENT PLANT – F2M23-6B, C2M23-63, M2M26-39
On July 24, 2023, the City Council approved an award of contract to Calgon Carbon
Corporation for the purchase of Filter Media for the Ground Water Treatment Plant, in an
amount not to exceed $175,000.00 per year, with two additional one-year renewal options,
for a total amount not to exceed $525,000.00 over a three-year period (Contract No.
C2M23-63). Effective February 16, 2024, the City’s domestic water supply operates under
Permit Amendment 1910001PA-006, issued by the State Water Resources Control Board,
Division of Drinking Water. This amendment mandates a non-detect standard for all
Volatile Organic Compounds (VOCs). The City’s Ground Water Treatment Plant has
fourteen carbon filters, each containing 20,000 pounds of granular activated carbon
designed to remove the above-mentioned VOCs. Consequently, the City has increased
the frequency of its Granular Activated Carbon change-outs to ensure immediate removal
of any detected traces of VOCs.
Recommended Action:
City Council approve an amendment to Contract No.
C2M23-63 with Calgon Carbon Corporation for the purchase of carbon filter media for the
Ground Water Treatment Plant, subject to final language approval by the City Manager
and City Attorney, to increase the contract amount by $100,000.00 for additional ground
water filtering; and, direct staff to undertake the steps necessary to finalize Council’s
action. (M2M26-39) |
February 23, 2026
LA County
Alhambra
City Council
Item
#16
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| 20260223 |
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15.
CONTRACT AMENDMENT: CITYWIDE BUS STOP IMPROVEMENTS PROJECT –
F2M21-68, C2M25-35, M2M26-38
On July 28, 2025 the City Council awarded a contract to Green Giant Landscape Inc. for
the Citywide Bus Stop Improvements project in the amount of $3,247,680.00 (Contract
No. C2M25-35). In addition to the base bid amount, Green Giant Landscape Inc. submitted
$1,453,952.00 under the alternative bid schedule for the bus stop improvements along
Valley Boulevard. There was a clerical error made in the Award of Contract and Agreement
in that the alternative bid amount for the Valley Boulevard improvements was not properly
included in the total contact award. The amendment is necessary to correct the
administrative error and to incorporate the previously submitted and intended alternative
bid amount for the Valley Boulevard improvements into the contract. Green Giant
Landscape Inc. is still the low bidder. All other provisions of contract C2M25-35 will remain
unchanged.
Recommended Action:
City Council amend contract C2M25-35 with Green Giant
Landscape, Inc., subject to language review and approval by the City Manager and the
City Attorney for the Citywide Bus Stop Improvements Project; increase the total amount
by $1,453,952.00, bringing the total contract amount to $4,701,632.00; and, direct staff to
undertake the steps necessary to finalize the Council’s action. (M2M26-38) |
February 23, 2026
LA County
Alhambra
City Council
Item
#15
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| 20260223 |
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14.
AWARD CONTRACT: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE
FY 2025-2026 SB1 STREET REHABILITATION PROJECT – F2M25-35, RFP2M25-18,
C2M26-14, M2M26-37
On September 8, 2025, the City Council authorized the distribution of a Request for
Proposals (RFP) for Professional Engineering Design Services for Plans, Specifications
and Cost Estimate for the FY 2025-26 SB1 Street Rehabilitation Project. Eight proposals
were received. Staff reviewed and evaluated the responding proposals and found the
proposal submitted by Elie Farah Inc conforms to the RFP and received the highest score.
Consultants were scored on proposal format, understanding of work, experience with
similar kind of work, qualifications of staff and performance on previous projects. Once the
plans are complete, a Notice Inviting Bids for the construction phase of the project will be
presented to City Council for consideration.
Recommended Action:
City Council award a contract, subject to final language
approval by the City Manager and City Attorney, to Elie Farah Inc. in the amount of
$136,700.00 for Professional Engineering Design Services for Plans, Specifications and
Cost Estimate for the FY 2025-26 SB1 Street Rehabilitation Project; and, direct staff to
undertake the steps necessary to finalize the Council’s action. (M2M26-37) |
February 23, 2026
LA County
Alhambra
City Council
Item
#14
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| 20260223 |
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Item |
13.
CONTRACT AMENDMENT: CITY ENGINEERING SERVICES FOR FY 2025-2026 –
F2M2-57, C2M2-46, M2M26-36
Transtech Engineers provides City Engineering Services to the Public Works Department
on an as needed basis. Transtech invoices the City on an hourly basis, depending on the
type and amount of work performed. Due to the increased amount of Accessory Dwelling
Unit plan checks and Traffic Studies during Fiscal Year 2025-2026, Transtech was
required to do work that exceeded the contract amount by $200,00.00. A portion of the
additional work is offset by project and plan check revenues collected. This amendment
will only cover additional work performed in Fiscal Year 2025-2026.
Recommended Action:
City Council approve an amendment to the Agreement with
Transtech Engineers for Fiscal Year 2025-2026 for an additional $200,000.00; authorize
the City Manager to sign the Agreement on behalf of the City Council; and, direct staff to
undertake the steps necessary to finalize Council’s action. (M2M26-36) |
February 23, 2026
LA County
Alhambra
City Council
Item
#13
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| 20260223 |
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12.
NOTICE INVITING BIDS: ROOF REPLACEMENT AT CITY HALL (SOUTH
STRUCTURE) – F2M26-26, N2M26-21
The roof at the south side of City Hall is over 20-plus years old, and it is in need of
replacement. Water damage in the Parks and Recreation Department has been observed.
The recommendation is to remove the existing roof and underlayment, and repair any
damaged decking. Specifications have been prepared and will be included in the
advertised Notice Inviting Bids.
Recommended Action:
City Council authorize staff to issue a notice inviting bids to
prospective contractors for Roof Replacement at Alhambra City Hall, with bids due no later
than 10:30 a.m. on April 2, 2026 and opened on 11:00 a.m. that same day; and, direct
staff to undertake the steps necessary to finalize the Council’s action. |
February 23, 2026
LA County
Alhambra
City Council
Item
#12
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| 20260223 |
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11.
NOTICE INVITING BIDS: CITY HALL ENERGY MANAGEMENT SYSTEM HVAC
CONTROLS RETROFIT AND UPGRADE – F2M26-25, N2M26-20
The City Hall Energy Management System (EMS) is beyond its useful life, and it is no
longer supported by the manufacturer. This project will remove and replace the aging
system with new hardware and furnish and install new controls and sensors needed for
the new system. Specifications have been prepared and will be included in the advertised
Notice Inviting Bids.
Recommended Action:
City Council authorize staff to issue a Notice Inviting Bids to
prospective contractors for the City Hall Energy Management System (EMS) HVAC
Controls retrofit and upgrade, with bids due no later than 10:30 a.m. on April 2, 2026, and
opened on 11:00 a.m. that same day; and, direct staff to undertake the steps necessary
to finalize the Council’s action. |
February 23, 2026
LA County
Alhambra
City Council
Item
#11
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