| 20251027 |
LA County |
Alhambra |
City Council |
Item |
8.
CONTRACT EXTENSION: ALHAMBRA COMMUNITY CENTER
MANAGEMENT SERVICES – F2M22-65, C2M23-43, M2M25-162
PROJECT
On May 22, 2023, the City Council awarded a contract not to exceed $750,000 for 30
months to Cowley Corbis for project management services for the construction of the
Alhambra Community Center. The current agreement is scheduled to expire by its terms
on November 30, 2025. This amendment is necessary to complete the Alhambra
Community Center Project. The project had been extended due to unforeseen CEQA
requirements, including the Environmental Impact Report (“EIR”). The original agreement
was for a mitigated negative declaration path to a final CEQA determination. The project
also required additional public outreach and public meetings to review the project's design
and historical preservation aspects. The Alhambra Community Center is projected to be
completed by July, 2027.
Recommended Action:
City Council approve an amendment, subject to final
language approval by the City Manager and City Attorney, to the contract with Cowley and
Corbis (Contract No. C2M23-43) for project management services for the Alhambra
Community Center for an additional $500,000 in an amount no to exceed $1,250,000 for
a term of twenty months from December 1, 2025 to July 31, 2027; and, direct staff to
undertake the steps necessary to finalize Council’s action. (M2M25-162) |
October 27, 2025
LA County
Alhambra
City Council
Item
#8
|
| 20251027 |
LA County |
Alhambra |
City Council |
Item |
7.
NOTICE INVITING BIDS: SEWER LIFT STATION NO. 5 REPLACEMENT PROJECT –
F2M25-57, N2M25-154
The Sewer System Rehabilitation Plan completed in March 2009 identified Sewer Lift
Station No. 5, located at 913 Clay Court east of Granada Avenue and north of Mission
Road, in need of complete replacement. The lift station was originally constructed in 1926.
Although the lift station has been well maintained, due to its age and increased sewage
flow rates into the station, a complete replacement was recommended. Plans and
specifications have been prepared. Staff has reviewed the plans and found them to be
consistent with the City’s standards.
Recommended Action:
City Council approve the distribution of a Notice Inviting Bids
to qualified contractors for the Sewer Lift Station No. 5 Replacement Project with bids due
no later than 10:30 a.m. on November 27, 2025 and opened at 11:00 a.m. that same day;
and, direct staff to undertake the steps necessary to finalize the Council’s action. |
October 27, 2025
LA County
Alhambra
City Council
Item
#7
|
| 20251027 |
LA County |
Alhambra |
City Council |
Item |
6.
ACCEPT GRANT: OFFICE OF TRAFFIC SAFETY – PEDESTRIAN AND BICYCLE
SAFETY PROGRAM – F2M25-18, M2M25-161
The goal of the Office of Traffic Safety and Pedestrian Bicycle Safety Program is to reduce
the number of individuals killed or injured from collisions involving pedestrians and
bicyclists through grant funding for local law enforcement agencies. The Alhambra Police
Department intends to utilize funding for the FY 2025-2026 Pedestrian and Bicycle Safety
Program to enhance community safety through various educational programs. Such
programs and services will include classroom education, bicycle rodeos, community
events and presentations on an overtime basis. Participation in programs such as National
Walk to School Day, National Bicycle Safety Month, National Pedestrian Safety Month
and California’s Pedestrian Safety Month. In addition, the Police Department intends to
use grant funding to purchase bicycle helmets to be distributed to community members at
various events throughout the grant cycle.
Recommended Action:
City Council accept the Office of Traffic Safety (OTS) grant
in the amount of $46,635; appropriate revenue and expenditure funds in the amount of
$46,635; authorize the Chief of Police to enter into a contract with the Office of Traffic
Safety for grant implementation; and, direct staff to undertake the steps necessary to
finalize Council’s action. (M2M25-161) |
October 27, 2025
LA County
Alhambra
City Council
Item
#6
|
| 20251027 |
LA County |
Alhambra |
City Council |
Item |
4.
AWARD CONTRACT:
PROFESSIONAL CONSULTING SERVICES FOR
PREPARATION OF THE CITY’S OFFICIAL REPORTS FOR THE U.S. DEPARTMENT
OF HOUSING AND URBAN DEVELOPMENT (HUD) – F2M25-43, RFP2M25-11,
C2M25-50, M2M25-160
On July 28, 2025, the City Council authorized staff to issue a Request for Proposals (RFP)
for the preparation of Annual Action Plans, Consolidated Annual Performance and
Evaluation Reports (CAPERs), and professional staff assistance. These are
administrative requirements for Community Development Block Grant (CDBG) and HOME
Investment Partnerships funds administered by the Department of Housing and Urban
Development (HUD). Staff contacted six consulting firms specializing in CDBG and HOME
administrative support services and received four proposals. After reviewing the
submissions conducting interviews with all the candidates, staff recommends awarding a
contract to Veronica Tam and Associates. The City currently contracts with Veronica Tam
and Associates, a firm with an extensive history working with Alhambra and a strong
understanding of the City’s housing and development priorities.
Recommended Action:
City Council award a three-year contract, subject to final
language approval by the City Manager and City Attorney, by and between the City of
Alhambra and Veronica Tam & Associates, for professional services in an amount not to
exceed $80,100 for the preparation of the City of Alhambra’s Annual Action Plan(s),
Consolidated Annual Performance and Evaluation Report(s) (CAPER), and professional
staff assistance; and, direct staff to undertake the steps necessary to finalize Council’s
action. (M2M25-160) |
October 27, 2025
LA County
Alhambra
City Council
Item
#4
|
| 20251027 |
LA County |
Alhambra |
City Council |
Item |
19.
APPROVE CONTRACT CHANGE ORDER: OPERATIONS OF ALHAMBRA
COMMUNITY TRANSIT AND SENIOR RIDE – F2M19-34, C2M19-38, M2M25-170
In 2019, First Transit was awarded a contract to provide contract transit operations for the
Alhambra Community Transit (ACT) and Alhambra Senior Ride. The agreement with First
Transit has been extended multiple times and currently expires in June 2030. During
Fiscal Year 2024-25 there was an increase in revenue hours due to traffic delays;
therefore, additional appropriations in the amount of $47,864.81 are required to cover a
budget shortfall under the contract. The additional appropriations are necessary to
process final invoices and the close out the FY 2024-25 contracted services.
Recommended Action:
City Council approve Change Order #1 with First Transit Inc.
for the Alhambra Community Transit and Senior Ride contract; increase contract C2M1938 by $47,864.81, bringing the total revised contract value to $2,556,950.31, subject to
approval by the City Manager and City Attorney; direct the Finance Director to appropriate
$47,864.81 from Prop A and Prop C Fund Balances; and, direct staff to undertake the
steps necessary to finalize the Council’s action. (M2M25-170) |
October 27, 2025
LA County
Alhambra
City Council
Item
#19
|
| 20251027 |
LA County |
Alhambra |
City Council |
Item |
18.
AWARD CONTRACT: GREEN STREET DEMONSTRATION PROJECT ON MAIN
STREET – F2M23-56, N2M25-107, C2M25-53, M2M25-169
On August 25, 2025, the City Council approved the distribution of Notice Inviting Bids for
the Green Street Demonstration Project on Main Street. On October 9, 2025, bids were
opened by the City Clerk. Eight (8) bids were received, which ranged from the base bid
amount of $6,396,800 to $9,208,985. Sully-Miller Contracting Company, submitted the
lowest qualified bid at $6,396,800. Staff reviewed the bid submitted by Sully-Miller
Contracting Company, and found it to be in full compliance and conformance with the
project’s specifications. The Project includes installation of four (4) drywells north of Main
Street on Birch Avenue and Grand Avenue, 20,000 square feet of bioretention areas, and
planting 34 new trees along Main Street. Eastbound traffic lanes will be reduced to two (2)
lanes and parking along the median will be removed.
Recommended Action:
City Council award a contract, subject to final language
approval by the City Manager and City Attorney, by and between the City of Alhambra and
Sully-Miller Contracting Company, for the Green Street Demonstration Project on Main
Street in an amount not to exceed $6,396,800; and, direct staff to undertake the steps
necessary to finalize Council’s action. (M2M25-169) |
October 27, 2025
LA County
Alhambra
City Council
Item
#18
|
| 20251027 |
LA County |
Alhambra |
City Council |
Item |
14.
AWARD CONTRACT: ENGINEERING DESIGN SERVICES FOR PHASE 2 TRAFFIC
SIGNAL SYNCHRONIZATION PROJECT – ADAPTIVE/TRAFFIC RESPONSIVE
CONTROL SYSTEMS PROJECT – F2M23-47, RFP2M25-19, C2M25-52, M2M25-166
On September 8, 2025, the City Council approved distributing a Request for Proposals for
the professional engineering design services for Phase 2 of the Traffic Signal
Synchronization Project (Adaptive/ Traffic Responsive Control Systems). Staff received
proposals from four (4) companies. Staff reviewed and evaluated the responding
proposals and found the proposal submitted by Advantec Consulting Engineers, Inc.
conforms to the RFP and received the highest rating. Proposals were evaluated based on
team qualifications, technical approach, project understanding and experience,
references, and overall completeness and quality.
Recommended Action:
City Council award contract, subject to final language
approval by the City Manager and City Attorney, to Advantec Consulting Engineers, Inc.
for professional engineering design services for Phase 2 of the Traffic Signal
Synchronization Project (Adaptive/ Traffic Responsive Control Systems), in an amount not
to exceed $1,701,013.00; and, direct staff to undertake the steps necessary to finalize
Council’s action. (M2M25-166) |
October 27, 2025
LA County
Alhambra
City Council
Item
#14
|
| 20251027 |
LA County |
Alhambra |
City Council |
Item |
13.
AWARD CONTRACT: WATER WELL MAINTENANCE SERVICES AND PUMP AND
MOTOR REPAIRS – F2M25-47, RFP2M25-15, C2M25-51, M2M25-165
On August 25, 2025, the City Council approved the distribution of a Request for Proposals
for Water Well Maintenance Services and Pump and Motor Repairs for the Utilities Water
Division. There were eight proposals received for the project. Staff conducted a review
and evaluation of the responding proposals and found the General Pump’s proposal the
best suited for the City’s Wells, Pumps and Motors needs.
Recommended Action:
City Council approve a contract, subject to final language
approval by the City Manager and City Attorney, by and between the City of Alhambra and
General Pump for the Water Well Maintenance Services and Pump and Motor Repairs for
the Water Division in the amount not to exceed $400,000.00 for one year, with two
additional one-year renewal options, for a total amount not to exceed $1,200,000.00 over
a three-year period, authorize the City Manager to execute the extensions if the services
are satisfactory; and, direct staff to undertake the steps necessary to finalize Council’s
action. (M2M25-165) |
October 27, 2025
LA County
Alhambra
City Council
Item
#13
|
| 20251027 |
LA County |
Alhambra |
City Council |
Item |
12.
NOTICE INVITING BIDS: CEILING REMOVAL AND T-BAR REPLACEMENT AT FIRE
STATION 71 HEADQUARTERS – F2M25-58, N2M25-155
On August 26, 2025, the City Council awarded contract to Advanced Engineered Solutions
(AES) for the professional design services, bid support, and construction oversight for the
Heating, Ventilation, and Air Conditioning (HVAC) Upgrade project at Alhambra Fire
Station 71. During the design phase, AES determined there were mechanical challenges
that should be addressed before moving forward with the new HVAC design of the
building. The proposed project will involve removal of existing drywall, installation of
suspended T-Bar ceiling, new lighting, and new smoke detectors, and the addition of fans.
The scope of work has been completed and the project is ready to be advertised.
Recommended Action:
City Council authorize staff to issue a notice inviting bids for
the Ceiling Removal and T-Bar Replacement at Fire Station 71 Headquarters, with bids
due no later than 10:30 a.m. on December 8, 2025 and opened at 11:00 a.m. that same
day. |
October 27, 2025
LA County
Alhambra
City Council
Item
#12
|
| 20251027 |
LA County |
Alhambra |
City Council |
Item |
11.
NOTICE OF COMPLETION: ROOF REPLACEMENT AT ALHAMBRA FIRE STATION
72 PROJECT – F2M24-24, C2M25-22, M2M25-164
On February 12, 2024, the City Council authorized the issuance of a Notice Inviting Bids
for the roof replacement at Alhambra Fire Station 72, located at 1215 S. 6th Street. The
contract was awarded to Rainy Day Roofing, Inc. in the amount of $140,429.58 on May
12, 2025. There were two change orders to the project. Change order No. 1 was in the
amount of $17,780 to replace two fascia boards and rafter tails and was approved by the
Director of Public Works and Utilities. Change order No. 2 was in the amount of $94,394.21
for the additional materials, labor, and onsite equipment and rental as a result of the
change in roof material from a one-layer flat tile to a two-piece clay tile and was approved
by the City Council on August 25, 2025. Change order No. 2 is the net amount after the
credit of $10,865.79 for the return of the original flat tile material. All work has been
completed in accordance with the project specifications. It would be appropriate for City
Council to accept this project as complete and instruct that the Notice of Completion be
filed with the County of Los Angeles Recorder’s Office.
Recommended Action:
City Council accept the work of Rainy Day Roofing, Inc. for
the roof replacement project at Alhambra Fire Station 72 as complete in the amount of
$252,603.79; direct the City Clerk to file the Notice of Completion with the County of Los
Angeles for recordation; instruct the Finance Department to release the five percent (5%)
retention thirty-five (35) days from the date of recordation, if no liens are filed; and direct
staff to undertake the steps necessary to finalize the Council’s action. (M2M25-164) |
October 27, 2025
LA County
Alhambra
City Council
Item
#11
|
| 20251027 |
LA County |
Alhambra |
City Council |
Item |
10.
NOTICE OF COMPLETION: ROOF REPLACEMENT AT ALHAMBRA FIRE STATION
74 PROJECT – F2M24-36, C2M25-21, M2M25-163
On February 10, 2025, the City Council authorized the issuance of a Notice Inviting Bids
for the roof replacement project at Alhambra Fire Station 74, located at 2505 W. Norwood
Place. The contract was awarded to Superior Roofing Systems, Inc. in the amount of
$125,256.00 on May 12, 2025. There were three change orders to the project. Change
order No. 1 was in the amount of $45,360.00 for a change in roof material, from a onelayer flat tile to a two-piece clay tile. Change order No. 1 is the net amount after the credit
of $18,495.00 for the return of the original flat tile material. Change order Nos. 2 and 3
were for the plywood replacement in the upper deck and perimeter edge in the amount of
$51,360.00. All change orders were approved by City Council on August 25, 2025. All
work has been completed in accordance with the project specifications. It would be
appropriate for City Council to accept this project as complete and instruct that the Notice
of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action:
City Council accept the work of Superior Roofing Systems,
Inc. for the roof replacement project at Alhambra Fire Station 74 as complete in the amount
of $221,976.00; direct the City Clerk to file the Notice of Completion with the County of
Los Angeles for recordation; instruct the Finance Department to release the five percent
(5%) retention thirty-five (35) days from the date of recordation, if no liens are filed; and,
direct staff to undertake the steps necessary to finalize the Council’s action. (M2M25-163) |
October 27, 2025
LA County
Alhambra
City Council
Item
#10
|