| Date | County | City | Meeting Type | Item Type | Item | Description |
|---|---|---|---|---|---|---|
| 20260203 | LA County | San Gabriel | City Council | Order of Business 4 | H. APPROVAL OF FIVE-YEAR LEASE AGREEMENT WITH CANON USA, INCORPORATED FOR CANON IF-C5140 COPIER IN THE AMOUNT OF $3,625.80 ANNUALLY The San Gabriel Fire Department relies on a multifunction copier to support daily administrative operations, including report generation, training materials, inspections, and interdepartmental communications. The Department’s current copier is operating under an expired lease agreement with Canon USA that is on a month-to-month lease. To ensure continuity of service and updated equipment, staff evaluated replacement options and determined that entering into a new lease with Canon USA for a Canon iF-c5140 copier would best meet the Department’s operational needs. The estimated annual cost of the proposed lease agreement is $3,625.80, compared to approximately $2,983.80 under the existing agreement. Funds are available within the Fire Department’s adopted Fiscal Year 2025-2026 operational budget (Acct No. 121-761-00-22- 000) to cover the increased cost with no additional budget appropriation required. California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines. Recommended Action: Staff recommends that the City Council waive the formal competitive bidding procedure consistent with Municipal Code Section 34.35(8) and authorize the Fire Chief to enter a new lease in the amount of $302.15 per month, ($3,625.80 annually), with Canon USA, Incorporated for a period of five-years. | February 03, 2026 LA County San Gabriel City Council Order of Business 4 #H |