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Lease

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20251118 LA County San Gabriel City Council Order of Business 4 F. POLICE DEPARTMENT 36-MONTH LEASE-PURCHASE OF TWO FRONTLINE VEHICLES AND NINE UNMARKED DETECTIVE AND COMMUNITY ENGAGEMENT BUREAU VEHICLES, THROUGH THE ENTERPRISE FLEET MANAGEMENT PROGRAM IN AN AMOUNT NOT TO EXCEED $545,844.24 Public Works Fleet Division personnel and police staff have determined that a 2017 Ford Explorer Interceptor and a 2015 Chevy Tahoe patrol vehicle have reached the end of their lifespan as frontline emergency vehicles and have been designated for replacement. Unmarked police units are also needed in the Detective (DB) and Community Engagement Bureaus (CEB) to replace their aging fleets. The 2017 Ford Explorer Interceptor will be reassigned to CEB, while the 2015 Chevy Tahoe will be disposed of via established protocols through the fleet manager at the Auto Shops. Four frontline Ford Explorer Interceptors and two DB units that still have decent resale values will be sold to Enterprise Fleet Management (EFM) to offset the overall cost of the vehicle replacement program. Other DB and CEB units that have little to no equity will be disposed of via established protocols through the City’s Fleet Manager. The total cost for this 36-month lease purchase agreement for eleven vehicles is approximately $545,844 and breaks out to $181,948 per year. On January 21, 2025, the City Council approved an agreement with EFM and authorized the lease of four patrol vehicles with a 36-month lease term for a total amount of $295,425, or $98,475 per year. Including this proposed lease, less the $81,000 in trade-in equity, the total vehicle lease obligations over the next 36 months amount to approximately $646,792, with a combined annual lease payment of $215,597. Lease payments are made from the Fleet Services Fund, which receives funding from the General Fund to cover fleet-related expenditures. The adopted Fiscal Year 2024-25 budget included an appropriation of $295,000 in the Police Department’s Special Projects Fund (Account No. 124-751-37-99-201) for vehicle purchases, which has been carried forward to Fiscal Year 2025-26. Funding is available in the Fleet Services 2025-26 budget to pay for the current vehicle lease expenditures. However, an additional $351,792 will need to be appropriated in future years to fully fund the remaining lease payments. California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines. Recommended Action: Staff recommends the City Council authorize the City Manager to leasepurchase the vehicles listed for an amount not to exceed $181,948. November 18, 2025 LA County San Gabriel City Council Order of Business 4 #F