| 20260203 |
LA County |
San Gabriel |
City Council |
Order of Business 4 |
J. REPLACEMENT OF THE POOL HEATER AT THE SMITH PARK AQUATIC
FACILITY BY HASA, INCORPORATED, DBA COMMERCIAL AQUATIC
SERVICES, IN THE AMOUNT OF $34,657.27, INCLUDING A 5%
CONTINGENCY
On January 21, 2026, the pool heater at the Smith Park Aquatic Facility
unexpectedly failed to an extent that it cannot be repaired to a reliably safe
operating condition. Due to this, all aquatic programs are currently suspended
and cannot resume until the heater is replaced. The total cost of the
replacement pool heater as proposed by Commercial Aquatic Services is
$33,006.92, including labor, materials, tax, testing, testing equipment, travel,
delivery and standard parts with a 5% contingency to account for any
unexpected issues that may arise, resulting in a total potential fiscal impact of
$34,657.27 for Fiscal Year 2025-2026. Funding is available in the Fiscal Year
2025-2026 Capital Improvement Project budget under the project number 5-
11-07 and expenditure Account No. 122-850-57-97-806. The funds will be
requested at the completion of the project, from Los Angeles County Regional
Parks and Open Space District, through Measure A.
California Environmental Quality Act (CEQA) Determination: The proposed
project is exempt from the requirements of the California Environmental Quality
Act (CEQA) subject to Section(s) 15301 (Existing Facilities), 15302 (Replacement
or Reconstruction), 15303 (New Construction or Conversion of Small Structures),
and 15308 (Actions by Regulatory Agencies for Protection of the Environment).
The proposed project is replacing the pool heater at an existing City of San Gabriel
Park facility. The size of the park would not change as a result of the proposed
project. Improvements to be completed as a result of the proposed project involve
existing facilities with negligible or no expansion of the use, replacement, or
reconstruction of the existing structures or facilities where the new structure will
be located on the same site as the structure replaced and will have substantially
the same purpose/capacity, new construction of small structures, and protection
of the environment (preservation of publicly-accessible open space/landscapes).
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute
a purchase order with Hasa, Incorporated, doing business as Commercial
Aquatic Services in the amount of $33,006.92, plus a 5% contingency, and
subject to any revision by the City Attorney. |
February 03, 2026
LA County
San Gabriel
City Council
Order of Business 4
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| 20260203 |
LA County |
San Gabriel |
City Council |
Order of Business 4 |
I. APPROVAL OF SOLE SOURCE PURCHASE AGREEMENT WITH D4H
TECHNOLOGIES FOR EMERGENCY OPERATIONS CENTER MANAGEMENT
SOFTWARE IN THE AMOUNT OF $14,450.00
The San Gabriel Fire Department seeks approval to enter into a software
subscription agreement with D4H Technologies for its Advanced Incident
Management platform and Advanced Cloud Plan. The proposed subscription
will modernize incident management, enhance data accuracy, and streamline
operational coordination. The annual subscription cost is $9,950 with an
additional $4,500 for the Advanced Cloud Plan, for a total of $14,450.
California Environmental Quality Act (CEQA) Determination: Not a Project as
defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Approve the purchase agreement with D4H Technologies for the
Operations Center – Incidents – Advanced platform and Advanced Cloud
Plan in the amount of $14,450, as outlined in the staff report.
2. Authorize the Fire Chief or designee to execute all necessary documents. |
February 03, 2026
LA County
San Gabriel
City Council
Order of Business 4
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| 20260203 |
LA County |
San Gabriel |
City Council |
Order of Business 4 |
H. APPROVAL OF FIVE-YEAR LEASE AGREEMENT WITH CANON USA,
INCORPORATED FOR CANON IF-C5140 COPIER IN THE AMOUNT OF
$3,625.80 ANNUALLY
The San Gabriel Fire Department relies on a multifunction copier to support
daily administrative operations, including report generation, training materials,
inspections, and interdepartmental communications. The Department’s current
copier is operating under an expired lease agreement with Canon USA that is
on a month-to-month lease. To ensure continuity of service and updated
equipment, staff evaluated replacement options and determined that entering
into a new lease with Canon USA for a Canon iF-c5140 copier would best meet
the Department’s operational needs. The estimated annual cost of the
proposed lease agreement is $3,625.80, compared to approximately $2,983.80
under the existing agreement. Funds are available within the Fire Department’s
adopted Fiscal Year 2025-2026 operational budget (Acct No. 121-761-00-22-
000) to cover the increased cost with no additional budget appropriation
required.
California Environmental Quality Act (CEQA) Determination: Not a Project as
defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council waive the formal competitive bidding
procedure consistent with Municipal Code Section 34.35(8) and authorize the
Fire Chief to enter a new lease in the amount of $302.15 per month, ($3,625.80
annually), with Canon USA, Incorporated for a period of five-years. |
February 03, 2026
LA County
San Gabriel
City Council
Order of Business 4
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| 20260203 |
LA County |
San Gabriel |
City Council |
Order of Business 4 |
F. CONSIDERATION OF MEMBERSHIP IN THE CALIFORNIA CONTRACT
CITIES ASSOCIATION AND ADOPTION OF RESOLUTION NO. 26-03
AMENDING THE FISCAL YEAR 2025-2026 OPERATING BUDGET TO
INCREASE APPROPRIATIONS IN THE GENERAL FUND, CITY COUNCIL
DEPARTMENT BY $4,700
The California Contract Cities Association (CCCA) is a Southern California-
focused municipal advocacy organization that promotes the contracting model,
strengthens local control, and provides legislative advocacy, education, and
opportunities for collaboration. Membership would support the City Council’s
goal of expanding its legislative advocacy, particularly on issues affecting local
control, housing, public safety, and city funding. The fiscal impact of joining the
CCCA is an annual membership fee of $4,700 for the calendar year 2026. This
membership fee will be covered by the General Fund within the City Council
budget. Accordingly, the budget will need to be increased by $4,700 and a
resolution authorizing this budget increase is included with this item. Should
any City Councilmembers wish to attend any CCCA seminars or conferences,
funding will be drawn from the existing City Council Meeting and travel line
items. No additional travel budget is proposed within this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as
defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve membership and payment of
dues in the amount of $4,700 for calendar year 2026 to the California Contract
Cities Association and adopt Resolution No. 26-03 to appropriate the necessary
funds. |
February 03, 2026
LA County
San Gabriel
City Council
Order of Business 4
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| 20260203 |
LA County |
San Gabriel |
City Council |
Order of Business 4 |
D. REAPPROVAL OF A RESOLUTION UPDATING OUTDATED INFORMATION
RELATED TO AUTHORIZATION FOR EXAMINATION OF SALES AND
TRANSACTIONS AND USE TAX RECORDS [RESOLUTION NO. 26-04]
The California Department of Tax and Fee Administration (CDTFA) has
requested that the City update its resolution authorizing examination of sales
and transactions and use tax records. The proposed resolution consolidates the
City’s prior sales tax and transactions and use tax authorizations into a single
resolution, updates references from the former State Board of Equalization to
CDTFA, and correctly identifies Hinderliter de Llamas & Associates (HdL) as the
City’s designated consultant. There is no fiscal impact from adopting this
resolution. Authorizing access to CDTFA records ensures that the City and HdL
can continue to effectively monitor, forecast, and protect both sales tax and
transactions and use tax revenues, which are critical sources of General Fund
revenue.
California Environmental Quality Act (CEQA) Determination: Not a Project as
defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 26-04,
authorizing designated City officials and Hinderliter de Llamas & Associates to
examine sales and transactions and use tax records pursuant to state law and
California Department of Tax and Fee Administration requirements. |
February 03, 2026
LA County
San Gabriel
City Council
Order of Business 4
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