| 20250623 |
LA County |
Alhambra |
City Council |
Item |
29.
AWARD CONTRACT: CONTRACT OPERATIONS OF ALHAMBRA COMMUNITY
TRANSIT AND SENIOR RIDE – F2M24-30, RFP2M24-6, C2M25-30, M2M25-100
On February 26, 2024, staff was authorized to circulate a Request for Proposals (RFP) for
contracted transit operations for the Alhambra Community Transit (ACT) and Alhambra
Senior Ride. The RFP was distributed to transportation operators in the area and was
advertised on the City’s web page. On July 25, 2024, staff received one proposal for
contract transit operations for ACT and Alhambra Senior Ride from First Transit Inc. in the
amount of $2,979,821.02. On October 28, 2024, rather than approve a new operator
contract for ACT and Senior Ride, the City Council approved a contract extension through
June 30, 2025 in order for staff to undertake a Ridership Transportation Study. Staff
reviewed the Ridership Transportation Study submitted by Kimley Horn, including any
proposed recommendations and shared with First Transit. First Transit committed to
holding their 2024 proposal pricing should the City choose to enact the changes suggested
under the Study. Staff is recommending a contract be awarded to First Transit Inc. The
operator cost breakdown by service is as follows: Alhambra Community Transit $1,444,316.02 and Alhambra Senior Ride - $1,535.505.00.
Recommended Action:
City Council award a contract to First Transit Inc., subject to
final language approval by the City Manager and City Attorney, to provide contract transit
and paratransit operations for the Alhambra Community Transit (ACT) and Alhambra
Senior Ride for a five (5) year term in the amount of $2,979,821.02, for year one and
increases not to exceed the Consumer Price Index for years 2–5; and, direct staff to
undertake the steps necessary to finalize the Council’s action. (M2M25-100) |
June 23, 2025
LA County
Alhambra
City Council
Item
#29
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| 20250623 |
LA County |
Alhambra |
City Council |
Item |
27.
CONTRACT AMENDMENT: TRAFFIC SIGNAL AND STREET
MAINTENANCE SERVICES – F2M20-9, C2M20-27, M2M25-98
LIGHTING
On July 13, 2020, the City Council awarded a contract to Siemens in the amount of
$200,000.00 for the Traffic Signal and Street Lighting Maintenance Services with an option
to extend services for an additional four one-year terms. On July 12, 2021, the City Council
amended the existing contract with Siemens Mobility Inc. to include a company name
change to YUNEX LLC and authorized the City Manager to extend the contract and all
remaining contract extensions placed in the original contract upon satisfactory
performance by the contractor. The contract expires on June 30, 2025 and will exceed
the contract amount due to higher maintenance than anticipated including damages
occurred by the wind storm and increased vandalism. Staff calculated and determined that
the Fiscal Year 2024/25 total contract costs will be $300,000.00 for Traffic Signal and
Street Lighting Maintenance, which the difference of $100,000.00 can be appropriated
from the Lighting and Landscape Fund. A Request for Proposals is currently underway
for a new contract beginning July 2025 for Traffic Signal and Street Lighting Services.
Recommended Action:
City Council approve a Fifth Amendment by and between
the City of Alhambra and YUNEX LLC (Contract No. C2M20-27), subject to final language
approval by the City Manager and City Attorney for Traffic Signal and Street Lighting
Maintenance Services; appropriate $100,000.00 from the Lighting and Landscape Fund;
authorize the City Manager or designee to sign the amendment; and, direct staff to
undertake the steps necessary to finalize the Council’s action. (M2M25-98) |
June 23, 2025
LA County
Alhambra
City Council
Item
#27
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| 20250623 |
LA County |
Alhambra |
City Council |
Item |
26.
RATIFICATION OF EMERGENCY EXPENDITURES FOR EMERGENCY TREE
REMOVAL, DEBRIS REMOVAL, AND TREE REPLACEMENT – F2M25-20, M2M25-97
On January 7, 2025, a severe windstorm caused extensive damage to public trees
throughout the City, including those located in parks, public rights-of-way, and the golf
course. The damage posed immediate hazards to public safety and accessibility,
necessitating an urgent response to remove downed trees, hazardous limbs, and debris,
as well as to begin tree replacement efforts. To address these emergency conditions, the
City engaged West Coast Arborists to provide the necessary labor, equipment, and
expertise. Given the urgency and risks to public safety, the standard procurement and
bidding procedures were bypassed in accordance with Alhambra Municipal Code Section
3.36.070(A)(4), which allows for emergency purchases. Staff is presenting the emergency
expenditures in the amount of $233,355.55 to the City Council for formal ratification, in
order to satisfy audit requirements and maintain compliance with financial reporting
standards. Funding for the emergency expenditures has been recorded under Fund 105
FEMA Reimbursement. The City has submitted a request for reimbursement through the
applicable FEMA grant programs. The final amount reimbursed will depend on FEMA’s
review and approval of the submitted documentation.
Recommended Action:
City Council ratify emergency expenditures in the amount of
$233,355.55 to West Coast Arborists for emergency tree removal, debris clean-up, and
tree replacement services; and, direct staff to undertake the steps necessary to finalize
Council’s action. (M2M25-97) |
June 23, 2025
LA County
Alhambra
City Council
Item
#26
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| 20250623 |
LA County |
Alhambra |
City Council |
Item |
23.
CONTRACT EXTENSION: PROFESSIONAL SERVICES AGREEMENT WITH HDL –
F2M20-45, C2M20-32, M2M25-95
On June 8, 2020, the City Council approved the distribution of a Request for Proposals for
Sales and Use Tax Audit and Information Services. On July 13, 2020, the City Council
awarded a contract to Hinderliter, de Llamas and Associates (HdL) for sales and use tax
audit and information services in an amount not to exceed $100,000 per year. The contract
term began on June 30, 2021 and is set to end on June 30, 2025, with an option to extend
the contract by an additional two years, through FY 2026-27 at the same annual rate. Staff
has been satisfied with the quality of service provided by HdL and recommends exercising
the two-year contract extension option under the current compensation terms, not to
exceed $100,000 per year
Recommended Action:
City Council approve a two-year contract extension option,
subject to final language approval by the City Manager and City Attorney, by and between
the City of Alhambra and Hinderliter, de Llamas and Associates (HdL), for professional
sales and use tax audit and information services in an amount not to exceed $100,000 per
year; and, direct staff to undertake the steps necessary to finalize Council’s action.
(M2M25-95) |
June 23, 2025
LA County
Alhambra
City Council
Item
#23
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| 20250623 |
LA County |
Alhambra |
City Council |
Item |
19.
AWARD CONTRACT: CONSTRUCTION MANAGEMENT SERVICES FOR THE
ALHAMBRA COMMUNITY CENTER – F2M25-32, RFP2M25-6, C2M25-29, M2M25-91
On April 14, 2025, the City Council authorized the circulation of a Request for Proposals
(RFP) for Construction Management Services for the Alhambra Community Center
Project. The City intends to hire a Construction Manager for the “CM Multi-Prime” project
delivery of the Alhambra Community Center Project. A total of two proposals for this
project were received from qualified consulting firms. On June 9, 2025, an evaluation
panel consisting of the Project Manager from Corbis and Cowley and two City staff
members interviewed and rated the firms to determine how each met the essential
requirements outlined in the RFP, including: Compliance with the RFP Requirements;
project understanding and approach; experience; level of effort, schedule, and costeffectiveness to provide efficient services. After careful consideration, the evaluation panel
determined Illig Construction best meets the City’s criteria and overall needs.
Recommended Action:
City Council award a contract, subject to final language
approval by the City Manager and the City Attorney, by and between the City of Alhambra
and Illig Construction for Construction Management Services for the construction of the
Alhambra Community Center in an amount not to exceed $2,161,626; and, direct staff to
undertake the steps necessary to finalize the Council’s action. (M2M25-91) |
June 23, 2025
LA County
Alhambra
City Council
Item
#19
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| 20250623 |
LA County |
Alhambra |
City Council |
Item |
18.
AWARD CONTRACT: PROFESSIONAL ELECTRICAL AND HVAC SERVICES –
PARKS FACILITIES – F2M25-37, RFP2M25-7, C2M25-28, M2M25-90
On May 12, 2025, the City Council approved the distribution of a Request for Proposals
for Professional Electrical and HVAC Services for parks facilities, Golf Course and
Almansor Court. On May 29, 2025, the Parks & Recreation Department office received
three proposals for the services. A committee comprised of representatives from the Parks
and Recreation and Public Works/Utilities Departments evaluated the proposals and
ranked them based on a variety of factors from experience, understanding of the scope of
work, cost effectiveness, and professional recommendations. On June 4, 2025, staff
interviewed three companies: Acco Engineering Systems, Element Mechanical Services,
Inc. and J.G. Mendoza Electric, Inc. and chose J.G. Mendoza Electric, Inc., as the most
professional and qualified company. J.G. Mendoza Electric, Inc., proposes to provide
professional electrical and HVAC services to maintain park facilities for $76,665.00
annually for Fiscal Year 2025-2026 and Fiscal Year 2026-2027.
Recommended Action:
City Council award a contract, subject to the final language
approved by the City Manager and City Attorney, to J.G. Mendoza Electric, Inc. in an
amount not to exceed $76,665.00 annually for Fiscal Year 2025-2026 and Fiscal Year
2026-2027 for Professional Electrical and HVAC Services to maintain park facilities; and,
direct staff to undertake the steps necessary to finalize the Council’s action. (M2M25-90) |
June 23, 2025
LA County
Alhambra
City Council
Item
#18
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| 20250623 |
LA County |
Alhambra |
City Council |
Item |
16.
ACCEPTANCE OF FY 2024 URBAN AREA SECURITY INITIATIVE GRANT AND
APPROPRIATION OF GRANT REVENUES AND EXPENDITURES – F2M1-106,
C2M25-27, M2M25-88
As a designated Core City, the City of Los Angeles is eligible for additional funding through
the Urban Area Strategic Security Initiative (UASI) Grant Program that is administered by
the Department of Homeland Security. In addition to the Core City, individual cities that
are contiguous to the City of Los Angeles are also eligible for funding. Under this UASI
grant program, the Police and Fire Departments jointly submitted a grant request for
Mobile Data Computers for the Police Department and for Urban Search and Rescue
equipment and training, regional task force equipment, and Regional Training Center
maintenance for the Fire Department. On May 27, 2025, the Approval Authority, which
administers the UASI Grant Program, announced funds had been approved for the Police
Department in the sum of $120,000 and for the Fire Department the sum of $173,000 for
the various equipment and training items. Staff is requesting the City Council authorize
the acceptance of UASI grant funds as prescribed above.
Recommended Action:
City Council accept the 2024 Urban Area Strategic Security
Initiative Grant (UASI) in the amount of $293,000; direct the Finance Director to amend
the City’s 2025-2026 Adopted Budget by increasing the Police Department revenue by
$120,000 in account 101.20.42401 and appropriating $120,000 in account
101.20.2010.99400 and increasing the Fire Department revenue by $173,000 in account
101.30.42401 and appropriating $173,000 in account 101.30.3610.99400; authorize the
City Manager or designee to execute the grant documents; and, direct staff to undertake
the steps necessary to finalize Council’s action. (M2M25-88) |
June 23, 2025
LA County
Alhambra
City Council
Item
#16
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