Alhambra — 2023-01-23

1. COMMENDATIONS: SPARK OF LOVE TOY DRIVE DONORS – F2M23-3\nMayor Andrade-Stadler and the Alhambra City Council, on behalf of the citizens of\nAlhambra, wish to recognize and thank the people and organizations that donated to and\nsupported the Alhambra Fire Fighters’ Spark of Love Toy Drive. Their support allowed the\nCity to serve over 314 families during the holiday season. Because of their efforts, children\nand families were able to experience the love and care of their community and share the\njoy of the season. The City Council deeply appreciates the support of all the participants\nwhich allows the City to continue the toy drive, a wonderful tradition to serve families in\nour community. Mayor Andrade-Stadler will present commendations to the following\nAlhambra Spark of Love Toy Drive donors:\nALHAMBRA FIRE DEPARTMENT\nALHAMBRA FIREFIGHTERS’ ASSOCIATION\nALHAMBRA EDUCATION FOUNDATION\nALHAMBRA UNIFIED SCHOOL DISTRICT\nPETSMART ALHAMBRA\nTZU CHI FOUNDATION\nALHAMBRA MASONIC LODGE\nSPROUTS FARMERS MARKET\nCOSTCO WHOLESALE\n2\n1-23-23

10. AMENDED PLAN FOR USE OF AMERICAN RESCUE PLAN ACT OF 2021 (ARPA)\nRELIEF FUNDS – F2M21-67, M2M23-12\nCity staff have been actively working on the approved list of ARPA projects; however,\nprogress was delayed by COVID-19 and the rising cost of goods, materials and labor. In\nmany instances, the City faced significant increases in costs from the amounts originally\nbudgeted to activities one year ago. To keep within budget, cost savings from other\nactivities were used to complete projects; some projects that had not begun were closed;\nor alternative funding sources were obtained for other projects. Staff is requesting to add\nthree new projects to the Amended ARPA Plan. Staff is requesting the City Council\napprove an appropriation from ARPA to fund these projects: 1) The City Council originally\n6\n1-23-23\napproved funding in the amount of $343,000 for the purchase of cardiac defibrillators;\nhowever, the Fire Department found an alternative funding source. Therefore, staff is\nrecommending a reallocation of $293,842 from the ARPA fund to replace a 24-year-old\nFire Utility Truck used for emergency response. The remaining $49,158 will be reallocated\nto cover overages in other approved ARPA projects. 2) The Police Department is\nrequesting to reallocate ARPA funds in the amount of $88,000 to purchase an\nUninterruptible Power Supply (UPS). This has been identified as a high priority project for\nthe Department because the current UPS is reaching its end of life. Funding will be\nreallocated from cost savings from other projects. 3) The City is proposing to reallocate\nARPA funds in the amount of $481,942 to fund certain Almansor Court improvements,\nwhich include repainting, roof replacement, landscaping, and exterior doors replacement.\nHowever, the scope of the project is limited to the available budget allocated for this\nproject. Funding will be reallocated from cost savings from other projects.\nRecommended Action: City Council approve the amended American Rescue Plan\nFunds (ARPA) plan as outlined in the Director of Finance’s January 23, 2023 report;\nauthorize the Finance Director to amend the ARPA budget for all approved ARPA funds\nand utilize savings to offset overages within current or backup ARPA projects; and, direct\nstaff to undertake the steps necessary to finalize Council’s action. (M2M23-12)

11. RESOLUTION IN SUPPORT OF GOOD FAITH BARGAINING FOR AN AGREEMENT\nOF SERVICES FOR SOLID WASTE, RECYCLING AND ORGANICS COLLECTION\nBETWEEN REPUBLIC SERVICES AND EMPLOYEES – F2M23-7, R2M23-6\nOn January 9, 2023 Councilmember Perez, along with her City Council colleagues,\nrequested a resolution in support of good faith bargaining between the City’s trash hauler,\nRepublic Services, and its employees. The City is currently in an exclusive agreement with\nRepublic Services for trash, recycling and organics collection and would like to avoid any\ndisruption in sanitation services that may impact the Alhambra community negatively and\nsupport positive labor negotiations.\nRecommended Action: City Council adopt Resolution No. R2M23-6 entitled: A\nResolution of the City Council of the City of Alhambra in support of good faith bargaining\nfor an agreement of services for solid waste, recycling and organics collection between\nConsolidated Services Inc., dba Republic Services and employees

12. NOTICE INVITING BIDS: ASSESSMENT AND REHABILITATION OF THE SEWER\nMAIN AT SEWER LIFT STATION NO. 3 – F2M22-27, N2M23-12\nThe sewer main pipe that crosses under the Interstate 10 Freeway from Ramona Road to\nSewer Lift Station No. 3 is an original cast iron sewer pipe. The cast iron pipe is in poor\ncondition. This project will study if the sewer main pipe can be rehabilitated with a liner, or\nif the pipe should be completely replaced. On May 23, 2022, the City Council awarded a\ncontract to Pacific Advanced Civil Engineering, Inc. for engineering design services to\nprepare plans and specifications for the project. The plans and specifications have been\nprepared and reviewed, and they are consistent with the City’s standards.\nRecommended Action: City Council approve the distribution of a Notice Inviting Bids\nto qualified contractors for the Assessment and Rehabilitation of the Sewer Main at Sewer\n7\n1-23-23\nLift Station No. 3 with bids due no later than 10:30 a.m. on February 23, 2023 and opened\nat 11:00 a.m. that same day.

13. AWARD CONTRACT: 2022 CDBG STREET IMPROVEMENTS PROJECT – F2M22-68,\nN2M22-140, C2M23-7, M2M23-13\nOn December 12, 2022, the City Council authorized a Notice Inviting Bids for the 2022\nCDBG Street Improvements Project. On January 12, 2023, the City Clerk opened 8 bids\nthat ranged from $1,353,282.00 to $1,984,770.00. Staff reviewed the bids and found the\nbid received from Toro Enterprises, Inc. in the amount of $1,353,282.00 is the lowest\nresponsible bid. Toro Enterprises, Inc. has the necessary licenses to complete the work\nand has conducted similar projects for the City of Alhambra.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to Toro Enterprises Inc. in the amount of\n$1,353,282.00 for the 2022 CDBG Street Improvements Project; find the 2022 CDBG\nStreet Improvements Project categorically exempt pursuant to CEQA Guidelines Section\n15301(c); and, direct staff to undertake the steps necessary to finalize Council’s action.\n(M2M23-13)

14. RESOLUTION IN SUPPORT OF PEACE FOR THE PEOPLE OF THE REPUBLIC OF\nARTSAKH – F2M23-7, R2M23-5\nOn January 9, 2023, Councilmember Pérez, along with her Council colleagues, requested\na resolution in support of the people of the Republic of Artsakh, as a result of ongoing\nterritorial conflict between Armenia and Azerbaijan. The Republic of Artsakh, an\nindependent state, which controls part of the Nagorno-Karabakh region, is an enclave\nwithin Azerbaijan; however, it is Armenian populated. Currently, the Lachin Corridor\nlinking the Nagorno-Karabakh to Armenia is being blocked by Azerbaijan activists. The\nroadblock is promoting aggression and violence and preventing residents from access to\ngoods, medicine, and other vital supplies. The protests are also further undermining\ninternational confidence and impeding the region’s peace process.\nRecommended Action: City Council adopt Resolution No. R2M23-5 entitled: A\nResolution of the City Council of the City of Alhambra in support of peace for the people\nof the Republic of Artsakh

15. RESOLUTION APPROVING A SIDE LETTER AMENDING THE MEMORANDUM OF\nUNDERSTANDING (MOU) BETWEEN THE CITY AND THE ALHAMBRA POLICE\nOFFICERS’ ASSOCIATION – F2M23-2, C87-16C, R2M23-3\nDespite continuous recruitments and the successful hiring of new Police Officers, the\nPolice Department continues to experience a significant number of vacancies in the rank\nof Police Officer. Since the approval and adoption of the Comprehensive MOU between\nthe City and Alhambra Police Officers’ Association (APOA) in July 2021, City staff has\nbeen regularly communicating and meeting with APOA Executive Board members\nregarding a multitude of topics relating to recruitment and retention, the Police Department\nand the Association. In order to attract qualified candidates and retain current Police\n8\n1-23-23\nOfficers, the City has tentatively agreed with APOA to revise the current MOU to increase\nsalaries and further enhance benefits provided to the City’s Police Officers. Additionally,\nthe side letter extends the MOU with APOA from the past pay period of Fiscal Year 2023-\n24 through the last pay period of Fiscal Year 2025-26. The amendment to the existing\nMOU to add the benefits described the Director Human Resources and Risk\nManagement’s January 23, 2023 report is in alignment with the City’s Council’s goals and\npriorities as it pertains to recruiting and retaining quality Police Officers. The proposed\ncompensation increases and benefits are funded by salary savings resulting from existing\nvacancies within the rank of Police Officer. Therefore, funds are budgeted within the\napproved Fiscal Year 2022-23 Budget, no additional appropriation is necessary.\nRecommended Action: City Council adopt Resolution No. R2M23-3 entitled: A\nResolution of the Alhambra City Council approving a Side Letter amending the\nMemorandum of Understanding between the City of Alhambra and the Alhambra Police\nOfficers’ Association and amending the City of Alhambra Compensation Plan; and, direct\nstaff to undertake the steps necessary to finalize Council’s action.

16. TREASURER’S REPORT – F2M23-1\nRecommended Action: City Council receive and file as submitted the Treasurer's\nReport prepared by the Director of Finance for the month of December 2022, listing all of\nthe City's investments as of December 31, 2022.

17. PERSONNEL ACTIONS – F2M23-1\nRecommended Action: City Council ratify the actions of the City Manager set forth\nin that certain Personnel Actions document dated January 23, 2023 showing the various\nappointments, classifications, salary changes, etc., since the last City Council meeting.

2. COMMENDATIONS: WINNERS OF THE 2022 HOLIDAY HOME DECORATING\nCONTEST – F2M23-3\nMayor Andrade-Stadler and the Alhambra City Council, on behalf of the citizens of\nAlhambra, wish to recognize and congratulate the winning contestants from the City’s\n2022 Holiday Home Decorating Contest. This contest invited residents to show their sense\nof community and holiday spirit through the use of holiday decorations on their homes.\nThe winners are to be commended for displaying extraordinary efforts in enhancing and\npromoting a family-oriented community through their colorful and imaginative holiday\ndisplays. Mayor Andrade-Stadler will present commendations to the winners of the 2022\nHoliday Home Decorating Contest.\nTHE SALDATE FAMILY\n807 Edith Avenue\nTHE SKIFF FAMILY\n2421 Westmont Drive\nTHE WU FAMILY\n512 Winthrop Drive\nTHE ARELLANO FAMILY\n428 South Electric Avenue\nTHE SARMIENTO FAMILY\n324 North Third Street\nPRESENTATIONS

3. APPOINTMENT OF THE CITY’S REPRESENTATIVE TO THE BOARD OF TRUSTEES\nOF THE SAN GABRIEL VALLEY MOSQUITO & VECTOR CONTROL DISTRICT –\nF2M4-46, R2M23-2\nUnder the California Health and Safety Code, the San Gabriel Valley Mosquito and Vector\nControl District is a public health agency that is primarily charged with fighting mosquito-\nborne diseases. The District is governed by a 27-member Board of Trustees, consisting\nof an appointed representative from each city plus the County of Los Angeles. By letter\ndated October 17, 2022, the San Gabriel Valley Mosquito & Vector Control District\nrequested that the City Council appoint a representative to the Board of Trustees prior to\nJanuary 13, 2023 due to the expiring term of the City’s current Trustee. Staff contacted\nthe City’s current appointed Trustee, Mr. Stephen Sham, and he wishes to step down from\nthe Board of Trustees at this time. California Health & Safety Code Section 2022(b)\nprovides that each person appointed by a City Council to be a member of the Board of\nTrustees shall be a voter and resident of the appointing city that is within the district. On\nJanuary 9, 2023, the City Council considered the appointment of the City’s representative\nto the Board of Trustees. The Council reviewed a letter of interest submitted by Alhambra\nresident, Mr. Henry Aviles, and City Manager Binnquist reported that Vice Mayor Maza,\nalthough absent from the meeting due to a family emergency, had conveyed to her his\ninterest in serving. Councilmember Pérez also requested clarification on whether it was\ntypical for a Councilmember or a resident to serve on the Board of Trustees. Due to the\nabsence of both Vice Mayor Maza and Mr. Aviles at the meeting, the Council decided to\n3\n1-23-23\npostpone voting on the appointment until this evening’s meeting. Staff researched the\ncomposition of the 27-member Board of Trustees currently listed on the SGV Mosquito\nand Vector Control District website and determined that 17 out of 26 cities have a\ncouncilmember serving as their representative on the Board. Staff requests that the City\nCouncil select a Councilmember or another voter and resident of the City to represent the\nCity of Alhambra on the Board of Trustees and then adopt a resolution officially appointing\nthe selected representative to either a 2-year or 4-year term.\nRecommended Action: City Council take the following actions: 1) Select a\nCouncilmember or another voter and resident of the City to represent the City of Alhambra\non the Board of Trustees of the San Gabriel Valley Mosquito & Vector Control District for\na 2-year or 4-year term commencing on January 1, 2023; and, 2) Adopt Resolution No.\nR2M23-2 appointing the selected individual to the Board of Trustees for the new 2-year or\n4-year term and authorize the City Clerk to add any language specifically required by the\nSan Gabriel Valley Mosquito & Vector Control District to effectuate the appointment.

4. APPROVE CITY COUNCIL APPOINTMENTS – F2M22-67, M2M23-3\nAt the December 12, 2022 Council meeting, newly re-elected Councilmembers were\nsworn-in and the City Council reorganized – meaning the offices of Mayor and Vice Mayor\nwere rotated. After each reorganization of the Council, staff submits a list of the City\nCouncil’s appointments to external boards/commissions for approval to ensure the\nappointments stay current and to ensure that any adjustments are made, if needed. This\nlist was provided to the City Council at the January 9, 2023 meeting. At the January 9,\n2023 Council meeting, Councilmember Pérez expressed her interest in representing the\nCity on additional external regional boards/commissions, specifically those with voting\nmembership. After a discussion by Council, it was decided that Councilmember Pérez was\nto be the City’s Member with respect to the League of California Cities Los Angeles County\nDivision, replacing Mayor Andrade-Stadler. Councilmember Pérez was also to be the\nCity’s Alternate Member with respect to the Clean Power Alliance, replacing Mayor\nAndrade-Stadler. Additionally, Councilmember Pérez expressed interest in serving as the\nCity’s Representative with respect to SCAG, a position currently held by Vice Mayor Maza.\nDue to the fact that Vice Mayor Maza was absent from the meeting, the Council decided\nto postpone their discussion and action on the item. Staff was directed to prepare a report\nsummarizing the discussion and the proposed changes for the Council to consider at the\nnext City Council meeting. A list reflecting all of the current City Council appointments as\nwell as the proposed appointments discussed at the January 9, 2023 meeting has been\nprepared by staff.\nRecommended Action: City Council vote to approve the City Council appointments\nto various external boards/commissions as outlined in the January 23, 2023 report by the\nCity Clerk; and direct staff to undertake the steps necessary to finalize Council’s action.\n(M2M23-3)

5. 2022 CITY ACCOMPLISHMENTS REPORT - F2M18-35\nStaff will outline the 2022 Accomplishments Report which highlights many of the past\nyear’s achievements. The accomplishments align with the City’s Strategic Plan, which is\nprioritized to reflect the community’s core values. The Report is intended to heighten\n4\n1-23-23\ncommunity awareness of new and ongoing activities and projects.\nRecommended Action: City Council receive and file the informational report.

6. COUNCIL APPOINTMENTS TO THE CONSULTANT SELECTION AND PROJECT\nMONITORING SUBCOMMITTEE FOR THE COMPREHENSIVE ENVIRONMENTAL\nSUSTAINABILITY PLAN – F2M22-64, M2M23-14\nOn February 9, 2023, proposals will be due from consultants for the development of\nAlhambra’s Comprehensive Environmental Sustainability Plan (RFP2M22-21). The\nSustainability Plan is intended to provide a long-term transformational roadmap for the\nCity to promote best practices to achieve sustainability; address the challenges associated\nwith environmental quality issues and community health; and enhance Alhambra as an\nenvironmentally healthy, economically strong, and socially fair community to live, work,\nplay and invest. Because of the extensive scope of work associated with this project, staff\nis recommending one and/or two Council Members provide support to the City’s consultant\nselection process and project monitoring. In this regard, Council involvement will provide\nvaluable opportunity to successfully guide the plan document toward completion and in\nalignment with the City’s strategic vision and report updates to the entire Council.\nRecommended Action: City Council appoint one and/or two Councilmembers to\nserve on the Consultant Selection and Project Monitoring Subcommittee for Alhambra’s\nComprehensive Environmental Sustainability Plan. (M2M23-14)\nCONSENT AGENDA (Item Nos. 7 – 17)\nAll items listed under the Consent Agenda are considered by the City Council to be routine and\nwill be enacted by one motion unless a citizen or Council member requests otherwise; in which\ncase, the item will be removed for separate consideration.

7. RESOLUTION APPROVING THE APPLICATION FOR SPECIFIED GRANT FUNDS\nFROM THE 2022-23 CALIFORNIA STATE BUDGET FOR PARK PROJECTS – F2M23-\n18, R2M23-4, M2M23-9\nOn March 30, 2022, staff submitted a funding request to California Assemblymember Mike\nFong for high-priority projects, including a pocket park at Hellman and Fremont, an\nupgraded xeriscape garden at Burke Heritage Park, book lockers and wi-fi service at\nselected City parks, and electric vehicle charging stations at selected City parks.\nSubsequently, the City was notified that the application was selected for funding in the\namount of $1,700,000 as specified in the 2022/23 California State Budget Sec.\n19.56(b)(1)(Y). The State Department of Parks and Recreation was delegated\nresponsibility by the State Legislature to administer the grant to the City. The State\nDepartment of Parks and Recreation requires an official resolution by the City Council\nwhich provides authority to proceed with the application and receipt of grant funds\npursuant to the policies and procedures for local assistance specified grants.\nRecommended Action: City Council approve an application for specified grants from\nthe 2022/23 California State Budget; adopt Resolution No. R2M23-4 entitled: Resolution\nof the City Council of the City of Alhambra approving application(s) for specified grant\n5\n1-23-23\nfunds from the 2022/23 California State Budget, Sec. 19.56(b)(1)(Y) $1,700,000 to the\nCity of Alhambra for Alhambra Parks to build a pocket park, and upgrade, add wi-fi\nconnectivity, electric charging stations, and book hold lockers at existing parks enabling\nthe submittal of such application in the amount of $1,700,000; appropriate revenue and\nexpenditure funds; authorize the City Manager, or designee, to execute all documents\nrelated to grant implementation; and, direct and authorize staff to undertake the steps\nnecessary to finalize Council’s action. (M2M23-9)

8. NOTICE INVITING BIDS: ELECTRICAL UPGRADING ON WELL NO. 9 – F2M22-36,\nN2M23-11\nWell No. 9 is located at 417 N. Granada Avenue. The electrical panel is over 50 years old\nand needs to be replaced and brought up to date with current electrical safety standards.\nOn May 23, 2022, the City Council awarded a contract to Civiltec Engineering Inc. for\nengineering design services to prepare plans and specifications for the project. The plans\nand specifications have been prepared and reviewed, and they are consistent with the\nCity’s standards.\nRecommended Action: City Council approve the distribution of a Notice Inviting Bids\nto qualified contractors for the Electrical Upgrading on Well No. 9 Project with bids due no\nlater than 10:30 a.m. on February 16, 2023, and opened at 11:00 a.m. that same day.

9. AWARD CONTRACT: PURCHASE OF FURNITURE FOR THE ALHAMBRA DRIVING\nRANGE – F2M22-49, N2M22-141, C2M23-5, M2M23-10\nOn December 12, 2022, the City Council rescinded Contract No. C2M22-58 with Patio\nHeaven in the amount of $92,565 and authorized the circulation of a Notice Inviting Bids\nfor the purchase of furniture for the Alhambra Driving Range. On January 5, 2023, one\nsealed bid was received for the furniture purchase. The amount of the bid from Patio\nHeaven was $69,725.29. The bid received from Patio Heaven was lower than their\nprevious bid due to the reduced scope of the purchase.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to Patio Heaven in the amount of\n$69,725.29 for the purchase of furniture for the Alhambra Driving Range; and, direct staff\nto undertake the steps necessary to finalize Council’s action. (M2M23-10)