Alhambra — 2023-04-10

1. PROCLAMATIONS – F2M22-3\nA. Ratify the action of Mayor Andrade-Stadler in proclaiming the month of April, 2023\nas DONATE LIFE MONTH in Alhambra.\nB. Ratify the action of Mayor Andrade-Stadler in proclaiming April 26, 2023 as\nDENIM DAY in Alhambra as a part of April being Sexual Assault Awareness\nMonth.\nPRESENTATIONS

10. RESOLUTION APPROVING A SECOND SIDE LETTER AMENDING THE\nMEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY AND THE\nALHAMBRA POLICE OFFICERS’ ASSOCIATION – F2M23-2, C87-16C, R2M23-19\nThe City Council approved a Memorandum of Understanding (MOU) between the City and\nthe Alhambra Police Officers’ Association (APOA) on July 12, 2021. Subsequently, the\nCity Council approved a side letter with APOA amending the original MOU and extending\n5\n4-10-23\nit for an additional two years with certain salary and benefit increases. Since the approval\nof the first side letter with APOA, it was discovered that due to administrative error, certain\npreviously agreed upon items were inadvertently not included in the first side letter of\nagreement. The second side letter of agreement amending the existing MOU between the\nCity and APOA serves to update and clarify changes that the City and APOA previously\nreached agreement on but neglected to include and memorialize. The second side letter\nof agreement amending the existing MOU between the City and APOA is consistent with\nthe City’s Council’s goals and priorities as it pertains to recruiting and retaining quality\nPolice Officers. Adoption of a Resolution to implement these changes is required.\nRecommended Action: City Council adopt Resolution No. R2M23-19 entitled: A\nResolution of the Alhambra City Council approving a Second Side Letter amending the\nMemorandum of Understanding between the City of Alhambra and the Alhambra Police\nOfficers’ Association and amending the City of Alhambra Compensation Plan

11. CONTRACT EXTENSION: HOMELESS CRISIS HOUSING, STREET OUTREACH, AND\nCASE MANAGEMENT SERVICES AND PROGRAMS – F2M20-41, C2M20-31, M2M23-\n53\nOn July 14, 2020, the City Council approved a one-year agreement, with two one-year\nextensions, with the Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA) to\nprovide homeless crisis housing, street outreach, and case management services in\nAlhambra. The current contract for services is set to expire on July 13, 2023; however,\nL.A. CADA has agreed to extend contract term for an additional 5 years at the current\nrates with an annual CPI not to exceed 3%. In accordance with Alhambra’s Municipal\nCode, §3.38.050 and L.A. CADA’s nominal CPI increases, the extension would be\nadvantageous to the City to maintain current services. L.A. CADA’s case workers have\nintegrated seamlessly as a part of the City’s HOME Team and developed an effective\npartnership with the Alhambra Police Department. Over the past three years, L.A. CADA\nhas successfully engaged with numerous individuals experiencing homeless, assisted\nwith placement into treatment programs or recovery bridge shelters, along with case\nmanagement, permanent housing referrals, job development, mental health linkage, legal\nsupport, and basic necessities such as food, water and clothing. Therefore, staff\nrecommends that the City Council authorize an amendment to the existing agreement to\nextend the term of the contract for 5 years at the current rates with an annual CPI not to\nexceed 3%.\nRecommended Action: City Council authorize Amendment No. 4 to Contract No.\nC2M20-31, subject to final language approval by the City Manager and the City Attorney,\nwith the Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA) to extend the\ncontract for 5 years at the current rate of $250,000.00 per year, with an annual CPI not to\nexceed 3%, for day-time service and $176,000 per year, with an annual CPI not to exceed\n3%, for night and weekend coverage to provide services as part of the Alhambra Homeless\nOutreach Mental Evaluation (HOME) Team; authorize the City Manager to execute\nAmendment No. 4; and, direct staff to undertake the steps necessary to finalize Council’s\naction. (M2M23-53)

12. AWARD CONTRACT: DEVELOPMENT OF A COMPREHENSIVE SUSTAINABILITY\nPLAN – F2M22-64, RFP2M22-21, C2M23-19, M2M23-54\n6\n4-10-23\nOn November 14, 2022, the City Council authorized the circulation of a Request for\nProposals (RFP2M22-21) for the development of a Comprehensive Environmental\nSustainability Plan (CESP). A total of five (5) proposals for this project were received from\nqualified consulting firms. On March 16, 2023, an evaluation panel consisting of two City\nCouncil members and four City staff members interviewed and rated the firms to determine\nhow each met the essential requirements outlined in the RFP including: Proposal Format\nand Approach; Understanding of Project Scope; Experience with Similar Work;\nQualifications of Staff; and Performance on Previous Projects. After careful consideration,\nthe evaluation panel determined Environmental Science Associates (ESA) best meets the\nCity’s criteria and overall needs. The estimated completion for the CESP by ESA is 26\nmonths, based primarily on extensive data collection and analysis and community\nengagement. As part of the process and scope of work, the consultant will review existing\nconditions and assess vulnerability; develop targets and strategies; conduct outreach\n(briefings, advisory groups, stakeholder discussions, and community workshops); and\nprovide the plan document, with implementation and measurement support.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and the City Attorney, by and between the City of Alhambra\nand Environmental Science Associates (ESA), for the completion of a Comprehensive\nEnvironmental Sustainability Plan in an amount not to exceed $667,807; direct the\nFinance Director to appropriate grant revenue and expenditure funds in the amount of\n$680,000 from the Department of Housing and Urban Development (HUD); and, direct\nstaff to undertake the steps necessary to finalize the Council’s action. (M2M23-54)

13. AUTHORIZE RFP: PROFESSIONAL ARCHITECTURAL DESIGN REVIEW\nCONSULTING SERVICES – F2M23-39, RFP2M23-12\nMedia Portfolio, Inc. has provided professional architectural design review services to the\nCity since May 1999, and has provided additional services related to the administration\nand staff of the Design Review Board (DRB) since March, 2001. The City’s current contract\nwith Media Portfolio, Inc. terminates on June 30, 2023. Staff is seeking to solicit proposals\nfrom qualified firms to serve as a consultant City Architect/Urban Designer providing\nprofessional architectural design review services in addition to managing administration\nand staffing of the City’s DRB.\nRecommended Action: City Council approve the issuance of a Request for\nProposals (RFP) for a consulting City Architect/Urban Designer to provide professional\narchitectural design review consulting services, with proposals due no later than Monday,\nMay 8, 2023.

14. AUTHORIZE RFP: PROFESSIONAL LANDSCAPE DESIGN REVIEW CONSULTING\nSERVICES – F2M23-39, RFP2M23-13\nThe City has contracted with Media Portfolio, Inc. to provide professional landscape\ndesign review services, specifically to evaluate compliance with State mandated\nstandards for Model Water Efficient Landscape Ordinance (MWELO) since June 2015.\nThe City’s current contract with Media Portfolio, Inc. terminates on June 30, 2023. Staff is\nseeking to solicit proposals from qualified firms to serve as a consulting City Landscape\n7\n4-10-23\nArchitect providing professional landscape design review services for residential,\ncommercial, industrial, institutional, and mixed-used projects as well as working with\narchitects, designers and property owners to ensure project compatibility with surrounding\nareas.\nRecommended Action: City Council approve the issuance of a Request for\nProposals (RFP) for a consulting City Landscape Architect to provide professional\nlandscape design review consulting services, with proposals due no later than Monday,\nMay 8, 2023.

15. PERSONNEL ACTIONS – F2M23-1\nRecommended Action: City Council ratify the actions of the City Manager set forth\nin that certain Personnel Actions document dated April 10, 2023 showing the various\nappointments, classifications, salary changes, etc., since the last City Council meeting.

16. DEMANDS - F2M23-1\nRecommended Action: City Council approve as submitted Final Check List (236279\nthru 236393) in the amount of $805,933.73 for the period ending January 12, 2023 and\nSchedule of Wire Transfers in the amount of $2,419,646.37 for the week ending January\n6, 2023; Final Check List (236394 thru 236395) in the amount of $84,786.00 for the period\nending January 17, 2023 and Schedule of Wire Transfers in the amount of $394,885.27\nfor the week ending January 13, 2023; Final Check List (236018) in the amount of $978.29\nfor the period ending December 29, 2022; Final Check List (236396) in the amount of\n$50,000.00 for the period ending January 17, 2023; Final Check List (236397 thru 236538)\nin the amount of $601,306.32 for the period ending January 19, 2023 and Schedule of\nWire Transfers in the amount of $2,071,429.55 for the week ending January 20, 2023;\nand, Final Check List (236539 thru 236678) in the amount of $410,144.84 for the period\nending January 26, 2023.

2. DISCUSSION OF PROPOSED FEDERAL AND STATE FIREARM REGULATIONS –\nF2M23-7\nAt the March 13, 2023 Council meeting, Councilmember Lee requested an agendized item\nregarding support for legislation strengthening firearm control. Staff will present\ninformation regarding proposed federal and state legislative items regarding firearm\nregulation that are currently under consideration. Should the City Council find it\nappropriate to support any or all of the proposed federal and state legislative bills, staff\nwill proceed with preparing and submitting letters of support to the designated legislative\ncommittee(s).\nRecommended Action: City Council discuss certain federal and state firearm\nlegislation; and, direct staff as deemed appropriate.\n2\n4-10-23

3. RESOLUTION DENOUNCING ANTISEMITISM – F2M23-7, R2M23-20\nAt the March 27, 2023 City Council meeting, Councilmember Lee requested the Council’s\nsupport to bring forward a resolution denouncing antisemitism, hatred and prejudice after\nreceiving a letter from the Jewish Federation of the Greater San Gabriel and Pomona\nValleys. Subject to the letter, the Jewish Federation requested Alhambra take several\nsteps in support of the Jewish community, including signing the American Jewish\nCommittee and US Conference of Mayors statement to combat antisemitism (completed\non April 5, 2023); adopting the International Holocaust Remembrance Alliance’s (IHRA)\nworking definition on antisemitism; appointing a community task force to foster\nrelationships between groups; and, establishing initiatives to increase harmony and\nunderstanding. Staff has prepared a resolution denouncing antisemitism for the Council’s\nconsideration. A copy of the letter from the Jewish Federation of the Greater San Gabriel\nand Pomona Valleys will be preserved for the Human Relations Commission, when they\nconvene.\nRecommended Action: City Council discuss and consider a Resolution (R2M23-20)\ndenouncing antisemitism and direct staff as deemed appropriate.

4. LETTER OF OPPOSITION – SB710 (DURAZO) – F2M23-19\nRecently, staff was made aware that the newly appointed California Senator Durazo,\nrepresenting Alhambra, brought forward a Senate Bill (SB710) that is not in alignment with\nthe City’s Legislative Platform or is the best interest of the City. In fact, SB710 is in\ncomplete conflict with the progress that has been made on the fully funded 710 Arterial\nProject. Staff has been tirelessly working with partner agencies and neighboring\njurisdictions to create better mobility, less congestion, and improved safety and air quality\nfor Alhambra, Monterey Park, San Gabriel, South Pasadena, and East Los Angeles\ncommunities. In accordance with the City’s Legislative Platform and in support of the City’s\n710 mobility improvement projects, a Letter of Opposition was submitted to Senator\nDurazo to request the proposed SB710 legislation not move forward.\nRecommended Action: City Council receive and order filed the City of Alhambra’s\nLetter of Opposition – SB710 (Durazo).

5. ACCEPT SUMMER LUNCH PROGRAM GRANT FROM THE CALIFORNIA STATE\nLIBRARY – F2M23-18, M2M23-51\nThe California State Library offers grants in support of Library programs and pop-up visits\nat summer sites to enhance access to books and Library services by the community. In\nMarch 2023, the Library applied for this funding opportunity and was awarded $5,740 to\nsupport Library programming at the City’s park sites participating under the free Summer\nLunch Program.\n3\n4-10-23\nRecommended Action: City Council accept $5,740 in grant funds from the California\nState Library to support the Library’s mobile summer programs and services; appropriate\nrevenue and expenditure funds in the amount of $5,740; authorize the City Manager or\ndesignee to sign the grant agreement with the California State Library, subject to final\nlanguage approval by the City Manager and City Attorney; and, direct staff to undertake\nthe steps necessary to finalize Council’s action. (M2M23-51)

6. RESOLUTION: FY 2023-2024 PROJECT IDENTIFICATION FOR THE ROAD REPAIR\nAND ACCOUNTABILITY ACT OF 2017 (SB1 BEALL) – F2M23-38, R2M23-17\nThe Road Repair and Accountability Act stipulates that, prior to receiving Road\nMaintenance and Rehabilitation Account (RMRA) funds in a fiscal year, a city or county\nmust submit to the California Transportation Commission (CTC) a project list pursuant to\nan adopted resolution. This information is due by May 31, 2023. Staff is proposing a Street\nRehabilitation Project for FY 2023-2024 that includes the following areas: Linderaxa Park,\nLinderaxa Park North, Linderaxa Park South, Grand Ave., Cynthia St., Pine St., McLean\nSt., Monterey St., Hidalgo Ave., Cordova St., Valencia St., Vega St. Alahmar St. and\nOrienta Dr. It is anticipated that the City will receive $2,042,287.00 from the RMRA Fund\nfor FY 2023-2024.\nRecommended Action: City Council adopt Resolution No. R2M23-17 entitled: A\nResolution of the City Council of the City of Alhambra, California adopting the fiscal year\n2023-24 list of projects funded by SB 1: The Road Repair and Accountability Act; and,\ndirect staff to undertake the steps necessary to finalize Council’s action.

7. NOTICE OF COMPLETION: MISSION ROAD SEWER MAIN REPLACEMENT\nPROJECT – F2M22-35, C2M22-23, M2M23-42\nOn May 23, 2022, the City Council awarded a contract to Torres Sanitation Systems\nConstruction, in the amount of $759,145.00. There were two change orders authorized to\ncomplete the project. The change orders were due to replacing an additional 20 feet of\nexisting 8-inch sewer main pipe to 12-inch sewer main pipe, and unforeseen conditions\nassociated with existing utilities conflicting with proposed sewer pipes, adjusting exiting\nstorm drains pipes, replacing additional traffic loops. These changes resulted in an\nincrease to the contract by $120,256.90, bringing the total project cost to $879,401.90.\nThe project has been completed in accordance with the City requirements and\nspecifications. As such, it would be appropriate for the City Council to accept the project\nas complete and instruct the City Clerk that the Notice of Completion be filed with the\nCounty of Los Angeles Recorder’s Office.\nRecommended Action: City Council accept the work of Torres Sanitation Systems\nConstruction for the Mission Road Sewer Main Replacement Project as complete in the\namount of $879,401.90; direct the City Clerk to file a Notice of Completion with the County\nof Los Angeles for recordation; direct the Finance Director to release the five percent\nretention 35 days from the date of recordation if no liens are filed; and, direct staff to\nundertake the steps necessary to finalize Council’s action. (M2M23-42)\n4\n4-10-23

8. NOTICE OF COMPLETION: WELL NO. 14 PUMP REPAIR PROJECT – F2M19-51,\nC2M20-39, M2M23-52\nOn August 10, 2020, the City Council awarded a contract to General Pump Company for\nthe Well No. 14 Pump Repair and Rehabilitation Project in the amount of $126,776.00.\nThe final cost of the project was $125,994.00, $782.00 below the contract amount. The\nproject has been completed in accordance with the City’s requirements and specifications.\nAs such, it would be appropriate for the City Council to accept the project as complete and\ninstruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles\nRecorder’s Office.\nRecommended Action: City Council accept the work of General Pump Company\nInc. for the Well No. 14 Pump Repair and Rehabilitation as complete in the amount of\n$125,994.00; direct the City Clerk to file a Notice of Completion with the County of Los\nAngeles for recordation; direct the Finance Director release the retention 35 days from the\ndate of recordation if no liens are filed, and, direct staff to undertake the steps necessary\nto finalize Council’s action. (M2M23-52)

9. RESOLUTION APPROVING A SIDE LETTER OF AGREEMENT AMENDING THE\nMEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF AHAMBRA AND\nTHE ALHAMBRA POLICE DISPATCH ASSOCIATION – F2M23-2, C2M21-51, R2M23-\n18\nIn the past few years, the City was challenged in the recruitment and retention of Police\nDispatchers. Most recently, turnover in newly hired dispatchers failing to meet\nprobationary standards or resigning, the retirement of a tenured part-time police\ndispatcher, and existing vacancies in two full-time positions (with the possibility of a third\nvacancy) are just a few examples of the challenges. The salary and benefits package\nwithin the two-year side letter extension of the existing MOU, that the City and Alhambra\nPolice Dispatch Association (APDA) have reached tentative agreement on, shall serve as\nan important tool in not only retaining existing quality workforce but also attracting\ncandidates. Lastly, the side letter provides language for the removal of part-time\nDispatcher I and II classifications from the list of recognized classifications for the APDA.\nThe APDA has agreed to the removal of the part-time classifications, recognizing the\ngreater need to fill the existing full-time vacancies that has existed for years. Adoption of\na Resolution to implement these changes is required.\nRecommended Action: City Council adopt Resolution No. R2M23-18 entitled: A\nResolution of the Alhambra City Council approving a Side Letter amending the\nMemorandum of Understanding between the City of Alhambra and the Alhambra Police\nDispatch Association and amending the City of Alhambra Compensation Plan