Alhambra — 2023-10-23

1. REQUEST FOR COUNCILMEMBER PARTICIPATION VIA VIDEO/TELECONFERENCE\nPURSUANT TO GOVERNMENT CODE SECTION 54953(F) – F2M23-7, M2M23-180\nOn October 9, 2023, Councilmember Andrade-Stadler requested that her Council\ncolleagues vote to allow her participation via video/teleconference at the October 23, 2023\nCity Council meeting due to medical reasons. Under current Government Code section\n54953(f), this is allowable action if approved by the City Council.\nRecommended Action: City Council consider approving Councilmember Andrade-\nStadler’s request by motion and vote to allow her to participate and vote remotely via\nvideo/teleconference in City Council meetings due to an emergency medical reason under\nGovernment Code Section 54953(f). (M2M23-180)\nREADING OF ORDINANCE TITLES\nGovernment Code Section 36934 requires that all ordinances be read in full prior to City Council\ntaking action on the ordinance. By listing the ordinance title on the Council agenda, Council may\ndetermine that the title has been read.\nRecommended Action: By motion, determine that the titles to all ordinances which appear\non this public agenda have been read, and waive further reading.\n2\n10-23-23\nPUBLIC HEARING

10. APPROVAL OF A CONTRACT FOR POLICE PURSUIT MITIGATION TECHNOLOGY –\nF2M23-69, C2M23-84, M2M23-184\nStaff requests that the City Council approve a contract between the City of Alhambra and\nStarChase GPS Solutions for the use of pursuit mitigation technology. StarChase has\ncreated modern-day technology that reduces risk in vehicle pursuits that has proven\neffective in enhancing public safety, mitigating liability and increasing the apprehension\nrate of fleeing suspects. The technology provides the option to deploy a GPS projectile\nonto a vehicle that has been identified as having been used in a crime. StarChase is the\nonly law enforcement tool (vehicle mounted/installed and hand-held device) of its kind that\nallows a police officer to tag and track a suspect vehicle from a distance in virtually any\nsituation.\nRecommended Action: City Council approve a contract, subject to final language\napproval by the City Manager and City Attorney, by and between the City of Alhambra and\nStarChase GPS Solutions for the use of pursuit mitigation technology in an amount not to\nexceed $89,741.24 over a three-year period; authorize the Chief of Police to execute said\ncontract; and, direct staff to undertake the steps necessary to finalize Council’s action.\n(M2M23-184)

11. AUTHORIZE RFP: PROFESSIONAL CONSULTING SERVICES TO DEVELOP THE\nLOCAL HAZARD MITIGATION PLAN – F2M23-70, RFP2M23-25\nStaff applied for a Hazard Mitigation Grant Program grant in the amount of $135,450 with\na match commitment of $15,050. The grant application was approved for funding. On\nOctober 9, 2023, the City Council accepted the grant. Staff is seeking to solicit proposals\nfor a firm to provide professional consulting services to develop Alhambra’s Local Hazard\nMitigation Plan as outlined in 44 CFR Part 201 and pursuant to the Federal Emergency\nManagement Agency’s current hazard mitigation plan guidance.\nRecommended Action: City Council authorize the distribution of a Request for\nProposals to qualified firms to develop the City of Alhambra Local Hazard Mitigation Plan;\nand, direct staff to undertake the steps necessary to finalize Council’s action.

12. AUTHORIZE RFP: BILLING SERVICES – F2M23-71, RFP2M23-26\nCommunity Risk Reduction (CRR) is a division of the Fire Department with staff dedicated\nto increasing safety, preventing or reducing fire losses and ensuring compliance with\napplicable codes and ordinances. Conducting regular fire, life safety and environmental\ninspections are also functions of the CRR division. The Fire Department is seeking a\nqualified firm with extensive experience to provide billing management, invoicing and\ncustomer service.\n7\n10-23-23\nRecommended Action: City Council authorize the distribution of a Request for\nProposals to qualified firms for Community Risk Reduction (CRR) billing services; and,\ndirect staff to undertake the steps necessary to finalize Council’s action.

13. AUTHORIZING RESOLUTION FOR GRANT APPLICATION(S) UNDER\nCALRECYCLE’S SB 1383 LOCAL ASSISTANCE GRANT PROGRAM – F2M23-18,\nR2M23-52\nThe Department of Resources Recycling and Recovery (CalRecycle) offers the SB 1383\nLocal Assistance Grant Program to provide funding to local jurisdictions to assist with the\nimplementation of regulation requirements associated with SB 1383. The City of Alhambra\nis implementing various measures to achieve the state-mandated waste diversion goals.\nFor the current cycle of the SB 1383 Local Assistance Grant Program, the tentative funding\nestimate for the City is $152,477.\nRecommended Action: City Council approve the submittal of application(s) to the\nDepartment of Resources Recycling and Recovery (CalRecycle) SB 1383 Local\nAssistance Grant Program; adopt Resolution No. R2M23-52 entitled: A Resolution of the\nCity Council of the City of Alhambra authorizing submittal of application(s) to CalRecyle\nfor the SB 1383 Local Assistance Grant Program, enabling the submittal of such\napplication(s) to CalRecycle; and, direct and authorize staff to undertake the steps\nnecessary to finalize the Council’s action.

14. 2023 STRATEGIC PLAN UPDATE – F2M23-35\nOn April 24, 2023, the City Council approved the 2023 Strategic Plan following two special\nCity Council meetings that were conducted to review and update the goals and objectives\nthat were previously established in the 2021 Strategic Plan. Subsequently, on July 24,\n2023, staff provided the first update to the 2023 Strategic Plan. Staff is now and will\ncontinue to present quarterly updates to the Council and will diligently work through\nStrategic Plan goals and individual items to enable important progress.\nRecommended Action: City Council receive and file the Alhambra Strategic Plan\nupdate.

15. CONTRACT AMENDMENT FOR PROFESSIONAL OUTREACH SERVICES TO\nADVANCE THE SR-710 TERMINUS CONCEPT PROJECT AND APPROPRIATE\nFUNDS – F2M19-32, C2M20-42, M2M23-185\nThe City of Alhambra has been working with Advocacy since 2020 for community outreach\nsubject to the City’s work to advance the SR-710 Terminus concepts, which efforts include\nstakeholder and community meetings and updates via the Advancing Alhambra website.\nThe original contract amount was for $200,000 and includes an option to extend services\nthrough 2025. Staff is seeking to retain the contract with Advocacy for ongoing project\noutreach, particularly as the City’s SR-710 Terminus concepts advance. The contract\nperformance by Advocacy has been satisfactory to the needs of the City.\n8\n10-23-23\nRecommended Action: City Council approve an amendment, subject to final\nlanguage approval by the City Manager and City Attorney, to the agreement with\nAdvocacy (C2M20-42) for ongoing community outreach specific to the SR-710 Terminus\nProject; authorize the contract term through August 26, 2024; authorize an additional\n$25,000 in contract costs and appropriations; and, direct staff to undertake the steps\nnecessary to finalize Council’s action. (M2M23-185)

16. TREASURER’S REPORT – F2M23-1\nRecommended Action: City Council receive and file as submitted the Treasurer's\nReport prepared by the Director of Finance for the month of September 30, 2023, listing\nall of the City's investments as of September 30, 2023.

17. PERSONNEL ACTIONS – F2M23-2\nRecommended Action: City Council ratify the actions of the City Manager set forth\nin that certain Personnel Actions document dated October 23, 2023 showing the various\nappointments, classifications, salary changes, etc., since the last City Council meeting.

18. DEMANDS - F2M23-1\nRecommended Action: City Council approve as submitted Final Check List (8645\nthru 8678) in the amount of $1,884.09 for the period ending August 22, 2023; Final Check\nList (242135 thru 242165) in the amount of $2,078,842.32 for the period ending August\n24, 2023; Final Check List (242166 thru 242302) in the amount of $922,448.26 for the\nperiod ending August 24, 2023 and Schedule of Wire Transfers in the amount of\n$2,706,969.16 for the week ending August 18, 2023; Final Check List (242303 thru\n242320) in the amount of $102,732.78 for the period ending August 31, 2023 and\nSchedule of Wire Transfers in the amount of $2,113,935.57 for the week ending August\n31, 2023; Final Check List (242321 thru 242420) in the amount of $385,236.43 for the\nperiod ending August 31, 2023; and, Final Check List (242421 thru 242589) in the amount\nof $62,196.92 for the period ending September 5, 2023.

19. FIRST READING OF AN ORDINANCE EXTENDING THE TERM OF ORDINANCE NO.\nO2M23-4812, A TEMPORARY MORATORIUM ON CERTAIN “NO FAULT”\nRESIDENTIAL EVICTIONS DUE TO A PROPERTY OWNER’S INTENT TO\nSUBSTANTIALLY REMODEL THE TENANT’S UNIT IN THE CITY OF ALHAMBRA\nAND DETERMINE THIS ACTION IS EXEMPT FROM CEQA – F2M23-7, O2M23-4812,\nO2M23-4822\nOn June 26, 2023, the City Council adopted Ordinance No. O2M23-4812, imposing a\ntemporary moratorium on so called “renovictions,” through December 31, 2023. On\nSeptember 30, 2023, SB 567 was signed by the Governor. SB 567 revises certain tenant\nprotections in State law which address the concerns that the City’s moratorium was\nintended to address. However, those protections do not take effect until April 1, 2024. At\nthe October 9, 2023 City Council meeting, the City Council directed that an amendment\nto Ordinance No. O2M23-4812 be agendized to extend the term of the temporary\nmoratorium on renovictions until the tenant protections of SB 567 become effective. The\nCity reviewed the environmental impacts of this Ordinance under the California\nEnvironmental Quality Act (Public Resources Code §§ 21000, et seq. “CEQA”) and the\nregulations promulgated thereunder (14 Cal. Code of Regs. §§ 15000, et seq., the “CEQA\nGuidelines”). This Ordinance is not subject to further review environmental review\nbecause: (1) it will not result in a direct or reasonably foreseeable indirect physical change\nin the environment (14 Cal. Code Regs. § 15060(c)(2); (2) there is no possibility that this\nOrdinance themselves may have a significant effect on the environment (14 Cal. Code\nRegs. § 15061(b)(3)); and (3) the Ordinance, by itself, do not constitute a “project” as\ndefined in the CEQA Guidelines (14 Cal. Code Regs. § 15378). The Ordinance is for\ngeneral policies and procedure-making.\n\nRecommended Action: Declare introduced for its first reading the following\n\nordinance entitled:\nOrdinance No. O2M23-4822: An Ordinance of the City Council of the City of\nAlhambra, California, extending the term of Ordinance No. O2M23-4812, a\ntemporary Moratorium on certain “no fault” residential evictions due to a\nproperty owner’s intent to substantially remodel the tenant’s unit in the City of\nAlhambra which ordinance will return for a second reading and adoption at the next regular City\nCouncil meeting.

2. CONSIDER ADOPTION OF AN URGENCY INTERIM ZONING ORDINANCE\nEXTENDING ORDINANCE NO. O2M23-4818, THE PROHIBITION ON THE\nESTABLISHMENT OF NEW FIREARM SALES BUSINESSES AND DETERMINE THIS\nACTION IS EXEMPT FROM CEQA – F2M23-7, N2M23-124, O2M23-4818, O2M23-4821\nThis is the time and place set by Notice No. N2M23-124 for the City Council to hold a\npublic hearing to consider adoption of an urgency interim zoning ordinance extending\nOrdinance No. O2M23-4818, the prohibition on the establishment of new firearm sales\nbusinesses. At the September 25, 2023 City Council meeting, the City Council adopted\nOrdinance No. O2M23-4818 imposing a 45-day moratorium on the establishment of new\nretail firearm sales businesses in the City. The reasoning behind and need for such\nordinance is set forth in the September 25, 2023 staff report and ordinance. Staff requires\nadditional time to study the “buffer” ordinance that Monterey Park adopted and evaluate\nits suitability for the City of Alhambra, then prepare a recommendation to the Planning\nCommission, and ultimately the City Council. California Government Code section 65858\nallows for the adoption of interim zoning regulations, including moratorium ordinances, on\nan urgency basis to preserve the health, safety and welfare of the residents of Alhambra\nby maintaining the status quo while research and analysis is undertaken to develop\nappropriate regulations to discuss these concerns. An initial ordinance can be adopted to\nlast 45 days. Thereafter, the ordinance can be extended, if needed, for a period of ten\nmonths and 15 days. This ordinance would extend the current ordinance to and through\nSeptember 24, 2024. If permanent regulations are adopted prior to the expiration of the\nextended moratorium, it can be repealed at that time.\nThe City reviewed the environmental impacts of this extension Ordinance under the\nCalifornia Environmental Quality Act (Public Resources Code §§ 21000, et seq. “CEQA”)\nand the regulations promulgated thereunder (14 Cal. Code of Regs. §§ 15000, et seq.,\nthe “CEQA Guidelines”). This Ordinances is not subject to further review environmental\nreview because: (1) it will not result in a direct or reasonably foreseeable indirect physical\nchange in the environment (14 Cal. Code Regs. § 15060(c)(2); (2) there is no possibility\nthat the Ordinance itself may have a significant effect on the environment (14 Cal. Code\nRegs. § 15061(b)(3)); and (3) the Ordinance, by itself, does not constitute a “project” as\ndefined in the CEQA Guidelines (14 Cal. Code Regs. § 15378). The Ordinance is for\ngeneral policies and procedure-making.\nRecommended Action: City Council:\n1. Conduct a public hearing; and,\n2. Consider adopting by a 4/5 vote:\nOrdinance No. O2M23-4821: An Urgency Ordinance of the City\nCouncil of the City of Alhambra, California, enacted pursuant to\nCalifornia Government Code Section 65858, extending Ordinance No.\nO2M23-4818, an interim zoning ordinance temporarily prohibiting the\nestablishment of new firearm sales businesses in the City\n3\n10-23-23\nPRESENTATIONS

3. TRANSPORTATION PRESENTATIONS:\na. MOBILITY SURVEY RESULTS – F2M23-72\nOver the last several weeks, a mobility survey has been underway to help the City\nbetter ascertain mobility preferences and needs throughout Alhambra and\nopinions on how to shape local transportation. True North Research Inc.\nconducted the random survey, which results shall be presented to the City Council\nfor consideration as the City continues to evaluate and undertake transportation\nplanning, projects and programs. Approximately 600 interviews were conducted.\nb. ALHAMBRA COMMUNITY TRANSIT (ACT) BUS RIDERSHIP EXPANSION –\nF2M23-16\nThe City of Alhambra contracts the operation of the Alhambra Community Transit\n(ACT), a fixed route shuttle bus service that operates within the City limits. On\nJune 26, 2023, Martin Gombert from Mobility Advancement presented the initial\nresults of Route and Ridership Study. Based on the feedback received from the\nCity Council, Mr. Gombert will present options to increase ridership and provide\nservice to areas of Alhambra south of the 10 freeway.\nc. LOCAL ROADWAY SAFETY PROGRAM – F2M23-68\nThe City of Alhambra received a State grant from Caltrans to prepare a Local\nRoadway Safety Plan (LRSP). Darryl DePencier with Kimley-Horn will present how\nthe LRSP provides the City with a framework for systematic infrastructure\nimprovements to reduce or eliminate safety issues identified by the plan. Further,\nthe LRSP enables the City to apply for grant funding through the Highway Safety\nImprovement Program. The LRSP was prepared in conformance with Federal and\nState standards.\nd. BIKE AND PEDESTRIAN IMPROVEMENT PLAN: PROJECT UPDATE –\nF2M22-33\nOn October 10, 2023, staff and Alta Planning met with the City Council\nSubcommittee on the latest developments of the City’s Bike and Pedestrian\nImprovement Plan. The plan is near completion. Alta Planning will present a\nsummary of the project timeline; the proposed bicycle network, classifications and\nphasing options; pedestrian recommendations and treatments; discussion\nregarding demonstrations and pilots; programs and policies to undertake; plan\nimplementation cost estimates; and, next steps.\nRecommended Action: City Council receive and file these informational reports (a-\nd) and provide direction to staff as deemed appropriate.

4. COMPREHENSIVE ENVIRONMENTAL SUSTAINABILITY PLAN: PROJECT UPDATE\n– F2M22-64\n4\n10-23-23\nOn October 10, 2023, staff and Environmental Science Associates (ESA) Consulting met\nwith the City Council Subcommittee on the Comprehensive Environmental Sustainability\nPlan to address progress and next steps. Staff will present a summary of the meeting’s\nhighlights including reference to the scope of work and focus areas, schedule, and\ncommunity engagement.\nRecommended Action: City Council receive and file this informational report.\nCONSENT AGENDA (Item Nos. 5 – 19)\nAll items listed under the Consent Agenda are considered by the City Council to be routine and\nwill be enacted by one motion unless a citizen or Council member requests otherwise; in which\ncase, the item will be removed for separate consideration.

5. NIB: 2023 ALLEY REHABILITATION PROJECT (AREA A / PHASE I) – F2M23-67,\nN2M23-126\nThe 2023 Alley Rehabilitation Project consists of 8 alley segments, with an additional 2\nalley segments for alternate bids within City boundaries. The alley segments are\ncategorized as failed condition. Staff has prepared specifications for distribution to\nqualified firms to submit proposals for the preparation of PS&E documents. The project is\nlocated between Ethel Avenue on the West, Valley Boulevard on the South, Atlantic\nBoulevard on the East, and Front Street on the North. The exact location of the project is\noutlined in the staff report.\nRecommended Action: City Council authorize the circulation of a Notice Inviting\nBids to prospective contractors for the 2023 Alley Rehabilitation Project (Area A / Phase\nI) with bids due no later than 10:30 a.m. on November 16, 2023; and, direct staff to\nundertake the steps necessary to finalize Council’s action.

6. AWARD CONTRACT: PURCHASE OF FOUR POLICE PATROL VEHICLES – F2M23-\n6A, C2M23-81, M2M23-181\nThe FY 2023-2024 budget includes the replacement of police patrol vehicles. Staff is\nseeking to purchase four police patrol vehicles to replace the aging vehicles through a\ncooperative purchase agreement. Cooperative purchase is allowable per Alhambra\nMunicipal Code 3.36.080(B)(3). On September 15, 2021, Sourcewell opened four bids for\nthe procurement of vehicles, cars, vans, SUVs, and light trucks with related equipment,\naccessories, and services. Sourcewell awarded contract 091521-NAF to National Auto\nFleet Group on November 4, 2021 - a contract that does not expire until November 8,\n2025. Per the Sourcewell bid specifications, there is the option of purchasing police\nvehicles. Staff is recommending purchasing four police vehicles utilizing this option.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to National Auto Fleet Group for the\npurchase of four police patrol vehicles in the amount of $201,528.68; and, direct staff to\nundertake the steps necessary to finalize Council’s action. (M2M23-181)\n5\n10-23-23

7. AWARD CONTRACT: PURCHASE OF FOUR UTILITY WORK TRUCKS – F2M23-6A,\nC2M23-82, M2M23-182\nThe FY 2023-24 budget includes the replacement of four utility service body trucks for the\nPublic Works and Utilities Department. The utility trucks to be replaced are old and have\nexceeded their expected useful life. Staff is seeking to purchase the utility body trucks\nthrough a cooperative purchase agreement. Cooperative purchase is allowable per\nAlhambra Municipal Code 3.36.080(B)(3). On September 15, 2021, Sourcewell opened\nfour bids for the procurement of vehicles, cars, vans, SUVs, and light trucks with related\nequipment, accessories, and services. Sourcewell awarded contract 091521-NAF to\nNational Auto Fleet Group on November 4, 2021 - a contract that does not expire until\nNovember 8, 2025. Per the Sourcewell bid specifications, there is the option of purchasing\nvehicles and related accessories. Staff is recommending purchasing four utility work trucks\nutilizing this option.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to National Auto Fleet Group for the\npurchase of four utility work trucks in the amount of $286,236.52; and, direct staff to\nundertake the steps necessary to finalize Council’s action. (M2M23-182)

8. AWARD CONTRACT: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE\nWATER MAIN REPLACEMENT PROJECT ON MARENGO AVENUE – F2M23-66,\nRFP2M23-23, C2M23-83, M2M23-183\nOn September 11, 2023, the City Council approved the distribution of a Request for\nProposals for Professional Engineering Design Services for the Water Main Replacement\nProject on Marengo Avenue. The 10-inch cast iron water main on Marengo Avenue\nbetween Grand Avenue and Alhambra Road was installed in 1966. Replacing the water\nmain would greatly improve flow, firefighting capabilities, and overall system reliability.\nStaff reviewed a total of three proposals. Elie Farah, Inc. was selected based on their\ndistinguished qualifications, experience, reputation, responsiveness, availability, and cost.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, by and between the City of Alhambra and\nElie Farah, Inc. for Professional Engineering Design Services for the Water Main\nReplacement Project on Marengo Avenue in an amount not to exceed $24,305; and, direct\nstaff to undertake the steps necessary to finalize Council’s action. (M2M23-183)

9. NIB: PURCHASE OF MOTOROLA MOBILE RADIOS FOR THE POLICE\nDEPARTMENT – F2M23-6B, N2M23-128\nPolice operations rely heavily on mobile radios (radios installed into patrol vehicles), which\nare critical for ensuring safe and effective service to the community. The Police\nDepartment fleet currently uses Motorola XTL 5000 radios which were purchased over ten\nyears ago and have exceeded their end-of-life expectancy. Additionally, these radios are\nno longer supported by the manufacturer. Procuring new mobile radios is a vital measure\ntowards enhancing and modernizing the Police Department communication system to\nmeet the community’s safety needs.\n6\n10-23-23\nRecommended Action: City Council authorize staff to circulate a Notice Inviting Bids\nto prospective contractors for the purchase of Motorola mobile radios for the Police\nDepartment; and, direct staff to undertake the steps necessary to finalize Council’s action.