Alhambra — 2025-02-10

CITY CLERK\n7\n2-10-25

1. RESULTS OF COMMUNITY SATISFACTION SURVEY – F2M24-33\nAs part of the Strategic Plan, the City Council prioritized community engagement and\ninformation. In 2024, staff moved forward with engaging a professional consultant to\nconduct a Community Satisfaction Survey, particularly in advance of the City’s new\nStrategic Plan and new Fiscal Year Budget. The purpose of the Community Satisfaction\nSurvey is to obtain statistically reliable data to improve the City’s understanding of the\nresidents’ satisfaction, priorities, and concerns as they relate to services, facilities, and\npolicies provided by the City. The City engaged True North Research to design the\nresearch plan and conduct the City’s survey. This will be the third satisfaction survey\npursued by the City over the last five years. The survey provides opportunity to analyze\nthe City’s progress with services and/or to understand top of mind community priorities.\nTrue North is a full-service survey research firm dedicated to providing agencies with\nunderstanding of community perceptions, concerns, and priorities. The firm has conducted\nover 1,200 survey research studies for more than 400 cities and school districts.\nAlhambra’s Community Satisfaction Survey was broadly defined and designed to help\nidentify: key resident issues; satisfaction with City services; opinions on strategic topics;\nsatisfaction with communications and engagement; and other background and\ndemographic data to understand needs, perceptions, and interests. Representatives from\nTrue North Research will present to the City Council details regarding the results of the\nCommunity Satisfaction Survey. The full detailed results of the survey are featured in the\nfinal report prepared by True North, which is available on the City’s website at:\nhttps://www.cityofalhambra.org/DocumentCenter/View/6098/Alhambra-Community-\nOpinion-Survey-Report-25-v1T\nRecommended Action: City Council receive and file the 2024 Community\nSatisfaction Survey.

10. TREASURER’S REPORT – F2M25-1\nRecommended Action: City Council receive and file as submitted the Treasurer's\nReport prepared by the Director of Finance for the month of December, 2024, listing all\nof the City's investments as of December 31, 2024.

11. MINUTES\nRecommended Action: City Council review and approve as submitted the Minutes\nof the January 13, 2025 regular meeting of the City Council and the January 27, 2025\nspecial meeting of the City Council.

12. PERSONNEL ACTIONS – F2M25-2\nRecommended Action: City Council ratify the actions of the City Manager set forth\nin that certain Personnel Actions document dated February 10, 2025 showing the various\nappointments, classifications, salary changes, etc., since the last City Council meeting.

13. DEMANDS - F2M25-1\nRecommended Action: City Council approve as submitted Final Check List (9300\nthru 9313) in the amount of $735.00 for the period ending January 22, 2025; Final Check\nList (255661 thru 255790) in the amount of $680,222.08 for the period ending January 23,\n2025 and Schedule of Wire Transfers in the amount of $1,887,955.88 for the week ending\nJanuary 17, 2025; and, Final Check List (255970 thru 256135) in the amount of\n$1,238,893.31 for the period ending January 30, 2025 and Schedule of Wire Transfers in\nthe amount of $7,431,333.02 for the week ending January 24, 2025.

2. 2024 CITY ACCOMPLISHMENTS REPORT – F2M24-33\nStaff will outline the 2024 Accomplishments Report which highlights many of the past\nyear’s achievements. The accomplishments align with the City’s Strategic Plan, which is\nprioritized to reflect the community’s core values. The Report is intended to heighten\ncommunity awareness of new and ongoing activities and projects.\nRecommended Action: City Council receive and file the informational report.

3. HISTORIC PRESERVATION COMMISSION – F2M20-51\nOver the past few months, the Historic Preservation Commission (HPC) has been working\non reviewing the Draft Historic Preservation Ordinance. During the course of this work,\nsome Commissioners have raised certain issues. Staff will present responses based upon\nstaff’s understanding of the City’s Council’s expectations for the creation of a Historic\nPreservation Ordinance, and operation of the HPC with respect to: Request to Revisit\nHistoric Context Statement (Phase I) and Historic Resources Survey (Phase II); Adding\nItems to the Commission Agenda and Providing Direction to Staff; Providing Links for\nVirtual Meetings; Moving Public Comment to the Beginning of the Agenda; and Pre-\nmeeting Calls. Additionally, since the HPC meeting on January 22, 2025, Historic\nResources Group contacted staff to discuss the project budget. Due to the level of detail\nrequired by the Commission, the additional time spent preparing for, and attending\nmeetings is impacting costs. Staff anticipates presenting a contract amendment to the\nCouncil requesting an increase in the budget in order to complete the project.\nRecommended Action: City Council receive and file this report, or direct staff as\ndeemed appropriate.

4. ACCEPT SUMMER LUNCH PROGRAM GRANT FROM THE CALIFORNIA STATE\nLIBRARY AND APPROPRIATE FUNDS – F2M25-18, M2M25-12\nThe California State Library offers grants in support of library programs and pop-up visits\nat summer lunch sites to enhance access to books and library services by the community.\nIn December, 2024, staff applied for this funding opportunity and was awarded $8,318 to\nsupport library programming at the City’s park sites participating under the free Summer\nLunch Program. The grant funds will be used to purchase giveaway books and\nprogramming supplies to be used during the Library’s mobile visits this summer.\nRecommended Action: City Council accept $8,318 in grant funds from the California\nState Library to support the Library’s mobile summer programs and services; appropriate\nrevenue and expenditure funds in the amount of $8,318; authorize the City Manager or\ndesignee to sign the grant agreement with the California State Library, subject to final\nlanguage approval by the City Manager and City Attorney; and, direct staff to undertake\nthe steps necessary to finalize Council’s action. (M2M25-12)

5. NOTICE OF COMPLETION: ALL-INCLUSIVE PLAYGROUND EQUIPMENT FOR\nGRANADA AND ALHAMBRA PARKS – F2M24-32, C2M24-13, M2M25-13\nOn February 26, 2024, the City Council awarded a contract to Landscape Structures Inc.\nin the amount of $1,199,999.49 to construct the All-Inclusive Playgrounds at Granada and\nAlhambra Parks. There were no change orders associated with the project. Staff has\ninspected this project, and all work has been completed in accordance with the City’s\nrequirements and specifications. As such, it would be appropriate for the City Council to\naccept this project as complete.\nRecommended Action: City Council accept the work of Landscape Structures Inc.\nfor the All-Inclusive Playground Equipment at Granada Park and Alhambra Park as\ncomplete in the amount of $1,199,999.49; direct the City Clerk to file a Notice of\nCompletion with the County of Los Angeles for recordation; instruct the Finance Director\nto release the 5 percent retention 35 days from the date of recordation if no liens are filed;\nand, direct staff to undertake the steps necessary to finalize Council’s action. (M2M25-13)

6. RESOLUTION APPROVING A REVISED COMPREHENSIVE MEMORANDUM OF\nUNDERSTANDING (MOU) WITH THE ALHAMBRA POLICE OFFICERS’\nASSOCIATION (APOA) – F2M25-2, R2M25-6, C87-16C, M2M25-14\nPreviously, the City Council approved a revised MOU between the City and APOA on\nAugust 26, 2024. Since then, CalPERS staff reached out to City staff regarding a need to\nrevise certain language in the City and APOA’s existing MOU for compliance purposes. In\nparticular, City staff complied by revising language pertaining to Drone Officer as First\nResponder and Acting Assignment as Watch Commander and Officer in Charge (Patrol).\nNo changes were made to benefits pertaining to these assignments. The changes have\nbeen reviewed and approved by APOA.\nRecommended Action: City Council adopt Resolution No. R2M25-6 entitled: A\nResolution of the Alhambra City Council approving a Revised Comprehensive\nMemorandum of Understanding between the City of Alhambra and the Alhambra Police\nOfficers’ Association that incorporates California Public Employees’ Retirement System\n(CalPERS) required revisions; and, direct staff to undertake the steps necessary to finalize\nCouncil’s action. (M2M25-14)

7. RESOLUTION APPROVING A REVISED COMPREHENSIVE MEMORANDUM OF\nUNDERSTANDING (MOU) WITH THE ALHAMBRA POLICE DISPATCHERS’\nASSOCIATION (APDA), AN AMENDED CLASS SPECIFICATION FOR DISPATCHER\nAND A NEW CLASS SPECIFICATION FOR LEAD DISPATCHER – F2M25-2, C2M21-\n51, R2M25-7, M2M25-15\nOccasionally, opportunities arise that offer the ability to restructure and reorganize existing\nstaffing structures in order to provide improved operations, functions and customer\nservice. With Council’s approval of the new Lead Dispatcher classification, City staff can\nmove one step closer to restructuring the Police Department’s Communications Division\nin Fiscal Year 2025-26, to offer improved and more efficient operations and functions.\nThese changes are in alignment with Goal One of the City’s Strategic Plan to “Enhance\nPublic Safety.” A new Lead Dispatcher Class Specification provides Division personnel\nwith better support. The Lead Dispatcher will be tasked with overseeing, training, and\nleading subordinate dispatchers in handling of calls for law enforcement and in other\nemergency assistance. The existing Dispatcher Class Specification is being amended to\nbring physical demand requirements to current standards.\nRecommended Action: City Council adopt Resolution No. R2M25-7 entitled: A\nResolution of the Alhambra City Council approving a Revised Comprehensive\nMemorandum of Understanding between the City of Alhambra and the Alhambra Police\nDispatchers’ Association, an amended Class Specification for Dispatcher and a new Class\nSpecification for Lead Dispatcher; and, direct staff to undertake the steps necessary to\nfinalize Council’s action. (M2M25-15)

8. CONSIDERATION OF THE AMENDED AND RESTATED DISPOSITION AND\nDEVELOPMENT AGREEMENT (DDA) TO THE CESAR CHAVEZ FOUNDATION\nFOR A PROPOSED AFFORDABLE HOUSING PROJECT IN DOWNTOWN\nALHAMBRA – F2M19-39, R2M20-40, M2M25-16\nIn November 2020, the City Council approved a DDA with American Family Housing (AFH)\nto build a seven story 50-unit affordable housing project (Mariposa Project) on a City-\nowned parcel currently used as a surface parking lot in the downtown district between\nFirst and Second Streets, south of Main Street, immediately north of an AT&T Building.\nFrom 2022 through 2024, the City Council approved an amendment clarifying the number\nof public parking spaces and five extensions to obtain all necessary construction funding\nincluding State of California Tax Credits. AFH did not receive tax credits and assigned the\nMariposa Project to the Cesar Chavez Foundation (CCF). In October 2024, the City\nCouncil approved the proposed Assignment of the DDA to CCF. CCF is a 50-year-old\nnon-profit organization with eight affordable housing projects (434 units) in the San Gabriel\nValley region either in development or under construction. CCF reviewed the Mariposa\nProject construction and development costs. To make the project more competitive with\n2025 State funding opportunities, CCF is revising the project and proposing the Mariposa\nProject become a four-story building with approximately 36 large family units. The\nrevisions to the project necessitate the restated DDA.\nRecommended Action: City Council approve the amended and restated Disposition\nand Development Agreement (DDA) to the Cesar Chavez Foundation (CCF), subject to\nfinal language approval by the City Attorney and City Manager; and, direct staff to\nundertake the steps necessary to finalize the Council’s action, including, but not limited to\nthe execution and recordation of all documents contemplated by the DDA. (M2M25-16)

9. NOTICE INVITING BIDS: ROOF REPLACEMENT AT ALHAMBRA FIRE\nDEPARTMENT STATION 74 – F2M24-36, N2M25-15\nThe roof at the Fire Department Station 74, located at 2505 W. Norwood Place, is over 20\nyears old. An emergency repair to the flat roof was done last year which consisted of\ncleaning and applying a polyurethane foam to seal. Water stains on the wall have been\nobserved and there are also multiple broken tiles in the valleys of the roof. The\nrecommendation is to remove the existing roof and underlayment, repair any damaged\ndecking and replace with tile roofing. Specifications have been prepared and will be\nincluded in the advertised notice of inviting bids.\nRecommended Action: City Council authorize staff to issue a Notice Inviting Bids to\nprospective contractors for roof replacement at the Alhambra Fire Department, Station 74,\nwith bids due no later than 10:30 a.m. on March 13, 2025 and opened on 11:00 a.m. that\nsame day; and, direct staff to undertake the steps necessary to finalize the Council’s\naction.