Alhambra — 2025-10-13

1.\nSUBSTANTIAL AMENDMENT TO THE 2025-2029 CONSOLIDATED PLAN, 2025-26\nACTION PLAN, AND RESOLUTION AUTHORIZING THE SUBMISSION OF A SECTION\n108 LOAN APPLICATION TO THE US DEPARTMENT OF HOUSING AND URBAN\nDEVELOPMENT FOR THE ALHAMBRA COMMUNITY CENTER – F2M25-36, N2M25117, R2M25-39\nThis is the time and place set by Notice No. N2M25-117 for the City Council to hold a\npublic hearing regarding the proposed First Amendment to the City of Alhambra’s 20252026 Annual Action Plan and 2025-2029 Consolidated Plan to receive comments on the\nproposed changes and with regard to the proposed reprogramming and utilization of a\nSection 108 Loan from the Community Development Block Grant (CDBG) funds. For\nProgram Year 2025-2026, the City is proposing a Substantial Amendment to the Action\nPlan and the 2025-2029 Consolidated Plan to include a $4,079,000 Section 108 Loan\nGuarantee under CDBG to fund the development of the Alhambra Community Center.\nThis effort is in alignment with the goals stated in the 2025-2029 Consolidated Plan to\nprovide public facility improvements. The Section 108 Loan Program was established to\nprovide cities with financing for large CDBG-eligible projects by using a portion of the\njurisdiction’s future CDBG grants as collateral for repayment. The maximum amount cities\ncan borrow is five times the annual CDBG grant allocation. In 2025-26, Alhambra’s\nallocation was $815,800; hence, the maximum available to Alhambra for a Section 108\nLoan is $4,079,000. Upon loan approval, entities can request a repayment period of twenty\nyears. Staff identified the Alhambra Community Center as an appropriate use of Section\n108 Loan funds under CDBG. The Alhambra Community Center Project is estimated at\n$30,900,000 for 17,000 square feet of new facility space, with approximately half of that\nspace planned for adaptive reuse. While a total of $25,000,000 from 2023 California\nBudget Act (grant) will be utilized by the City for the construction of the project, any\ndifferences that exceed the grant amount (estimated at $5,900,000) will need to be\nfinanced by the City. The City is seeking $4,079,000 in Section 108 Loan funds with\npayments from future CDBG proceeds to help finance the project, leaving $1,821,000 in\nCity financing from other sources. The Alhambra Community Center is centrally located\nat 612 West Shorb, within a low and moderate-income area for CDBG eligibility. Utilizing\nHUD defined data, the Alhambra Community Center (within a one-mile radius) is 63.7%\nlow and moderate-income, suggesting the Alhambra Community Center project will\nprovide a unique opportunity to make a profound and impactful community investment via\nthe use of CDBG restricted funds.\nFor the City to apply for the Section 108 Loan Program, it is necessary to amend the City’s\n2025-2029 Consolidated Plan and 2025-2026 Action Plan to incorporate the Alhambra\nCommunity Center Project as an activity to be funded by Section 108 Loan funds. In\naddition, HUD requires applicants to submit evidence of the citizen participation process\nfor the proposed use of funds. This item including the Substantial Amendments and the\nSection 108 Application were expected to be discussed and reviewed with the HCDA\nCitizen Advisory Committee on September 10, 2025 and October 7, 2025, however, a\nquorum could not be obtained for either meeting. Nevertheless, Committee members were\nencouraged to provide written feedback, if any, to incorporate as part of the public review\nprocess. Further, the City’s draft loan application and substantial amendments were made\navailable to the community on the City’s website and at City Hall for a minimum of 30 days\nprior to the Council conducting the public hearing, with notifications posted in the\nPasadena Star News, La Opinion and World Journal. As of this report, no public comments\nwere received.\nRecommended Action:\nCity Council 1) Conduct a public hearing on the proposed\nsubstantial amendments to the Community Development Block Grant Program for the\n2025-2029 Consolidated Plan and 2025-26 Action Plan; 2) Adopt Resolution No. R2M2539 authorizing the submission of a Section 108 Loan Application to the US Department of\nHousing and Urban Development in the amount of $4,079,000 for the Alhambra\nCommunity Center; and, 3) Direct staff to undertake the steps necessary to finalize the\nCouncil’s action.\nPRESENTATION

10.\nAWARD CONTRACT: BUILDING DEMOLITION SERVICES FOR THE ALHAMBRA\nCOMMUNITY CENTER – F2M22-65, N2M25-105, C2M25-45, M2M25-151\nOn January 27, 2025, the City Council authorized the issuance of Notice Inviting Bids for\nconstruction activities for the Alhambra Community Center Project. On September 18,\n2025, the City Clerk received six (6) bids for building demolition services for the Alhambra\nCommunity Center ranging from $369,213.00 (T3 Contractors Corp.) to $829,434.00\n(Interior Demolition, Inc.). The low bidder, T3 Contractors Corp., withdrew their bid. The\nbid received from Precision Environmental in the amount of $424,000.00 is the lowest\nresponsive bid among those received.\nRecommended Action:\nCity Council award a contract, subject to final language\napproval by the City Manager and City Attorney, by and between the City of Alhambra and\nPrecision Environmental for building demolition services for the Alhambra Community\nCenter in an amount not to exceed $424,000.00; and, direct staff to undertake the steps\nnecessary to finalize Council’s action. (M2M25-151)

11.\nCONTRACT AMENDMENT: PROFESSIONAL CONSULTING SERVICES TO\nDEVELOP THE LOCAL HAZARD MITIGATION PLAN - F2M23-70, C2M24-26, M2M25152\nOn April 22, 2024, the City Council awarded a contract to Black & Veatch Corporation in\nthe amount of $144,920.00 for professional consulting services to develop the Local\nHazard Mitigation Plan (LHMP). Although the contract includes all the necessary tasks,\ndeliverables, and expenses associated with developing the LHMP, an increase in the\namount of $7,456.66 is necessary to accommodate additional community engagement\n(five City Council District meetings) during the public comment period.\nRecommended Action:\nCity Council approve an amendment to the contract\nbetween the City of Alhambra and Black & Veatch Corporation (Contract No. C2M24-26)\nfor an additional contract amount of $7,456.66 and a new not to exceed contract total of\n$152,376.66 for the completion of the City’s Hazard Mitigation Plan, subject to final\nlanguage approval by the City Manager and City Attorney; and, direct staff to undertake\nthe steps necessary to finalize Council’s action. (M2M25-152)

12.\nRESOLUTION TO NOMINATE A REPRESENTATIVE FOR THE BOARD OF THE SAN\nGABRIEL BASIN WATER QUALITY AUTHORITY – F2M12-46, R2M25-37\nOn September 22, 1992, Senate Bill 1679 was signed into law by Governor Pete Wilson\nauthorizing the creation of the San Gabriel Basin Water Quality Authority. The Board of\nthe San Gabriel Basin Water Quality Authority (WQA) is composed of seven members\nwith three appointed members from each of the three municipal water districts, one elected\ncity council person from cities in the San Gabriel Basin with prescriptive water pumping\nrights, one elected city council person from cities in the San Gabriel Basin without\nprescriptive water pumping rights, and two members representing water producers in the\nSan Gabriel Basin. The election of the city member and alternate of the Board of the WQA\nfrom cities with pumping rights will take place at the regularly scheduled meeting of the\nBoard of the Authority set for December 17, 2025. Nominations for candidates for a city\nmember elected by cities with pumping rights may be made by any city with pumping\nrights. Each city may nominate only one candidate. The City of Alhambra is one of the\ncities in the San Gabriel Basin with prescriptive water pumping rights. The City of\nAlhambra may nominate a representative by resolution from September 18, 2025 through\nOctober 18, 2025. Vice Mayor Jeffrey K. Maloney is currently serving as Alternate Member\nto the Board for the San Gabriel Basin Water Quality Authority and has expressed an\ninterest in being nominated for the position of representing cities with pumping rights on\nthe WQA. After nominations are collected, a ballot listing the candidates will be sent to\ncities eligible to vote no later than October 30, 2025.\nRecommended Action:\nCity Council adopt Resolution No. R2M25-37 entitled: A\nResolution of the City Council of the City of Alhambra, California nominating\nCouncilmember Jeffrey K. Maloney to represent cities with prescriptive water pumping\nrights on the Board of the San Gabriel Basin Water Quality Authority

13.\nAWARD CONTRACT: PURCHASE OF COMPUTER EQUIPMENT – F2M25-6B, C2M2546, M2M25-153\nAs part of the City’s ongoing efforts to upgrade and modernize computer equipment for\nstaff, the City is pursuing the purchase of new computer equipment, peripherals, and\nrelated services through a cooperative purchasing agreement. This purchase will replace\noutdated desktop systems citywide and equipment that has reached end of life.\nCooperative purchase is allowable per Alhambra Municipal Code 3.36.080(B)(3). The\nJune 30, 2026, and satisfies the competitive bidding requirements outlined in the City’s\npurchasing ordinance.\nRecommended Action:\nCity Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to Dell Marketing LLP for the purchase\nof computer equipment in the amount of $247,407.38; and, direct staff to undertake the\nsteps necessary to finalize Council’s action. (M2M25-153)

14.\nACCEPTANCE OF GRANT FUNDS FROM THE SAN GABRIEL VALLEY COUNCIL OF\nGOVERNMENTS (SGVCOG) FOR THE DISTRIBUTION AND USE OF MEASURE A\nLOCAL SOLUTIONS FUND – F2M25-18, M2M25-154\nIn November of 2024, the voters in Los Angeles County approved an ordinance imposing\na half-cent sales tax on all sales of tangible personal property sold within the County\nknown as “Measure A”, the primary purpose of which is to address homelessness within\nthe County. Under Measure A, the proceeds allocated to Local Solutions Fund (LSF) are\nto be distributed to, as determined by the County, cities or council of governments. Rather\nthan participate with the SGVCOG’s regional approach in addressing homelessness,\nAlhambra has notified the SGVCOG of its preference to receive a LSF allocation as a subrecipient to continue utilizing the Alhambra Homeless Outreach and Mental Evaluation\n(HOME) Team. The SGVCOG has agreed that Alhambra should be a sub-recipient of the\nLSF in accordance with Measure A guidelines. Alhambra’s allocation of the LSF is\npursuant to an agreement between the SGVCOG and the County for the distribution of\nfunds.\nRecommended Action:\nCity Council authorize the Memorandum of Agreement\n(MOA) with the San Gabriel Valley Council of Governments (SGVCOG) for the distribution\nand use of Measure A, Local Solutions Fund (LSF), in the amount of $169,940.00;\nauthorize the City Manager to sign the MOA; appropriate grant revenue and expenditure\nfunds in the amount of $169,940.00; and, direct staff to undertake the steps necessary to\nfinalize the Council’s action. (M2M25-154)

15.\nAWARD CONTRACT: EARTHWORK, ASPHALTIC PAVING AND SITE DEMOLITION\nSERVICES FOR THE ALHAMBRA COMMUNITY CENTER – F2M22-65, N2M25-106,\nC2M25-47, M2M25-155\nOn January 27, 2025, the City Council authorized the issuance of Notice Inviting Bids for\nconstruction activities for the Alhambra Community Center Project. On September 18,\n2025, the City Clerk received four (4) bids for Earthwork, Paving, and Site Demolition\nServices for the Alhambra Community Center ranging from $1,000,000.00 (Ramirez\nCompany) to $1,912,420.00 (Salsbury Engineering Inc.). The low bidder, Ramirez\nCompany, was deemed a non-responsive bid. The bid received from Doja Inc. in the\namount of $1,150,000.00 is the lowest responsive bid among those received.\nRecommended Action:\nCity Council award a contract, subject to final language\napproval by the City Manager and the City Attorney, by and between the City of Alhambra\nand Doja Inc., for earthwork, asphaltic paving and site demolition services for the\nAlhambra Community Center in an amount not to exceed $1,150,000.00; and, direct staff\nto undertake the steps necessary to finalize the Council’s action. (M2M25-155)

16.\nRESOLUTION UPDATING VEHICLE MILES TRAVELED (VMT) CRITERIA FOR\nSMALL\nPROJECT\nSCREENING\nFOR\nPURPOSES\nOF\nANALYZING\nTRANSPORTATION IMPACTS UNDER THE CALIFORNIA ENVIRONMENTAL\nQUALITY ACT (CEQA) AND APPROVING STUDY GUIDELINES FOR VEHICLE MILES\nTRAVELED ASSESSMENT AS WELL AS LEVEL OF SERVICE TRAFFIC IMPACT\nASSESMENT WHEN REQUIRED UNDER THE GENERAL PLAN – F2M20-44, R2M2536, M2M25-156\nOn September 27, 2013, Governor Jerry Brown signed SB 743 into law changing how\ntransportation impact analysis is conducted as part of the CEQA review of projects by\neliminating Level of Service (LOS) as the basis for determining transportation impacts\nunder CEQA and requiring the use of Vehicle Miles Traveled (VMT) instead. On June 8,\n2020, with guidance from the San Gabriel Valley Council of Governments (SGVCOG), the\nCity Council adopted Resolution No. R2M20-22 adopting VMT thresholds of significance\nfor purposes of analyzing transportation impacts under the CEQA before the new CEQA\nGuidelines section 15064.3 went into effect on July 1, 2020. On March 11, 2024, the City\nCouncil adopted Resolution No. R2M24-7 which updated VMT thresholds of significance\nbased on the Southern California Association of Governments updated 2020 Regional\nTransportation Plan/Sustainable Communities Strategy. To reflect changes to VMT\nscreening criteria, the City of Alhambra has prepared a new “City of Alhambra\nTransportation Study Guidelines for Vehicle Miles Traveled and Level of Service\nAssessment” with a date of September 2025 (Attachment 1 – Exhibit A of the October 13,\n2025 staff report by the Director of Community Development). The proposed changes are\nbased on an updated technical memorandum sent out by the SGVCOG on August 25,\n2025 advising SGVCOG member agencies to update their 2024 Transportation Study\nGuidelines to remove Screening Criterion #3, Project Type Screening. This criterion\ncontains the “small project” screening, which is the subject of the recent court ruling\n(CNFF, et al. versus County of San Diego). Notwithstanding the shift to VMT impact\nanalysis under CEQA, LOS analysis is still required under the Mobility chapter of the\nAlhambra General Plan under certain circumstances—specifically in connection with\nprojects that could have traffic impacts at major intersections of the City.\nAdditionally, this Resolution has been assessed in accordance with the authority and\ncriteria contained in the California Environmental Quality Act (CEQA), the State CEQA\nGuidelines, and the environmental regulations of the City. The adoption of changes to\nlocal CEQA thresholds of significance for transportation impacts and the adoption of new\nLocal Transportation Assessment Guidelines will not have a significant environmental\nimpact and are exempt from the CEQA pursuant to Section 15308 of Title 14 of the\nCalifornia Code of Regulations because the actions are undertaken by the City for the\nprotection of the environment.\nRecommended Action:\nCity Council adopt Resolution No. R2M25-36 entitled: A\nResolution of the City Council of the City Of Alhambra, California, updating Vehicle Miles\nTraveled (VMT) Criteria for small project screening for purposes of analyzing\ntransportation impacts under the California Environmental Quality Act (CEQA) and\nadopting the updated City of Alhambra Transportation Study Guidelines for Vehicle Miles\nTraveled (VMT) and Level of Service (LOS) Assessment updating the Vehicle Miles\nTraveled (VMT) criteria by removing Screening Criteria #3, Project Type Screening, for\npurposes of analyzing transportation impacts under the California Environmental Quality\nAct and adopting the updated City of Alhambra Transportation Study Guidelines for\nVehicle Miles Traveled and Level of Service Assessment; and, direct staff to undertake\nthe steps necessary to finalize Council’s action. (M2M25-156)

17.\nAWARD CONTRACT: PURCHASE AND UPFIT OF TWO PATROL VEHICLES FOR\nTHE ALHAMBRA POLICE DEPARTMENT – F2M25-6A, C2M25-48, M2M25-157\nThe 2025-26 Budget includes the replacement of police vehicles. Staff is seeking to\npurchase two police vehicles through a cooperative purchase agreement. A cooperative\npurchase is allowable per Alhambra Municipal Code 3.36.080(B)(3). On February 15,\n2021, Sourcewell opened four bids for procuring vehicles, cars, vans, SUVs and light\ntrucks with related equipment, accessories, and services. Sourcewell awarded contract\n09152-NAF to National Auto Fleet Group on November 4, 2021 – a contract that does not\nexpire until November 8, 2025. According to the Sourcewell bid specifications, there is an\noption to purchase vehicles for $47,127.96 and upfit for $26,467.96 with taxes and fees\nfor a total of $82,823.52 per vehicle. Staff recommends purchasing two vehicles under this\noption.\nRecommended Action:\nCity Council award a contract to National Auto Fleet Group,\nsubject to final language approval by the City Manager and City Attorney, for the purchase\nof two patrol vehicles in the amount of $165,647.04; and, direct staff to undertake the steps\nnecessary to finalize Council’s action. (M2M25-157)

18.\nFY 2024-2025 TO FY 2025-2026 CARRYOVERS - F2M24-17, F2M25-17, R2M25-38\nStaff requests that the City Council adopt a resolution approving certain fiscal year-end\ncarryovers from fiscal year 2024-2025 to fiscal year 2025-2026 and the reappropriation of\noutstanding encumbrances at the close of the fiscal year 2024-2025.\nRecommended Action:\nCouncil adopt Resolution No. R2M25-38 entitled: A\nResolution of the Alhambra City Council approving those certain fiscal year-end\ncarryovers from fiscal year 2024/25 to fiscal year 2025/26 and reappropriation of\noutstanding encumbrances at the close of the fiscal year 2024/25

19.\nAWARD CONTRACT: PURCHASE AND UPFIT OF TWO PATROL VEHICLES FOR\nTHE ALHAMBRA POLICE DEPARTMENT USING CHP GRANT FUNDS FROM THE\nCALIFORNIA HIGHWAY PATROL CANNABIS TAX FUND PROGRAM – F2M25-6A,\nC2M25-49, M2M25-158\nOn July 28, 2025, the City Council approved the acceptance of grant funds from the\nCalifornia Highway Patrol’s Cannabis Tax Fund Program. This grant allows for the funding\nand purchase of two fully police patrol vehicles. As such, staff is seeking to purchase two\npatrol vehicles through a cooperative purchase agreement. A cooperative purchase is\nallowable per Alhambra Municipal Code 3.36.080(B)(3). On September 15, 2021,\nSourcewell opened four bids for procuring vehicles including cars, vans, SUVs and light\ntrucks, along with related equipment, accessories, and services. Sourcewell awarded\ncontract 091521NAF to National Auto Fleet Group on November 4, 2021 – a contract that\ndoes not expire until November 8, 2025. According to the Sourcewell bid specifications,\nthere is an option to purchase vehicles for $50,819.38 and upfit for $24,125.90 with taxes\nand fees for a total of $84,315.06 per vehicle. Staff recommends purchasing two vehicles\nunder this option.\nRecommended Action:\nCity Council award a contract to National Auto Fleet Group,\nsubject to final language approval by the City Manager and City Attorney, for the purchase\nof two police patrol vehicles in the amount of $168,630.12; and, direct staff to undertake\nthe steps necessary to finalize Council’s action. (M2M25-158)

2.\nRESOLUTION AUTHORIZING A 40% REDUCTION OF BUILDING PERMIT FEES FOR\nELIGIBLE PROJECTS INVOLVING DESIGNATED HISTORIC RESOURCES;\nESTABLISHING NEW FEES FOR HISTORIC PRESERVATION APPLICATIONS; AND\nIMPLEMENTING A POLICY FOR STREAMLINING PREPARATION OF REQUIRED\nHISTORIC RESOURCE ASSESSMENTS – F2M20-51, R2M25-35\nOn August 25, 2025 the City Council introduced for first reading the Historic Preservation\nOrdinance. The Ordinance had its second reading and adoption on September 8, 2025.\nThe Ordinance will be effective on October 18, 2025. With the adoption of the Historic\nPreservation Ordinance the City Council has approved several incentives including: 1)\nMills Act Tax abatement program; 2) Use of the California Historical Building Code; 3)\nExemption from design review; 4) Residential waiver for garage space requirement; 5)\nRecognition/plaque program; and, 6) Reduction of building permit fees, with the reduction\nto be set by the City Council. The purpose of the proposed resolution is to: 1) Set the\nreduction of building permit fees for eligible properties subject to project review under the\nHistoric Preservation Ordinance; 2) Establish new fees for applications involving historic\nresources; and, 3) Implement a policy for streamlining preparation of required Historic\nResource Assessments.\nRecommended Action:\nCity Council adopt Resolution No. R2M25-35 entitled: A\nResolution of the City Council of the City of Alhambra, California, authorizing a 40%\nreduction of building permit fees for eligible projects involving designated historic\nresources; establishing new fees for historic preservation applications; and implementing\na policy for streamlining preparation of required Historic Resource Assessments to 1)\nReduce building permit fees by 40% for eligible projects involving designated historic\nresources; 2) Establish new fees for applications required under the Historic Preservation\nOrdinance; and, 3) Implement a policy to streamline the preparation of required Historic\nResource Assessments.\nCONSENT AGENDA (Item Nos. 3 – 25)\nAll items listed under the Consent Agenda are considered by the City Council to be routine and\nwill be enacted by one motion unless a citizen or Council member requests otherwise; in which\ncase, the item will be removed for separate consideration.

20.\nAPPROVAL OF TRACT MAP NO. 84242 – F2M25-11, M2M25-159\nOn August 22, 2024, Tentative Tract Map No. 84242 was approved to develop a\ncondominium project consisting of 49 residential dwelling units, including nine (9) singlefamily detached homes and seven (7) multi-family buildings, on a site of approximately\n2.06 acres within the EMC (East Main Commercial) and RM (Residential Medium Density)\nzones located at 801-817 East Main Street and 17-25 North Granada Avenue in the City\nof Alhambra. On August 25, 2025, the City Engineer signed Tract Map No. 84242 and\nrecommended recordation of the same. All Conditions of Approval applicable to Tract Map\nNo. 84242 have been met and the project Conditions, Covenants and Restrictions have\nbeen approved and will be recorded concurrently with the Final Map. Building permits were\nissued on September 17, 2025, with construction of the project anticipated to be complete\nby the end of 2026.\nRecommended Action:\nCity Council adopt Minute Order No. M2M25-159 as\nfollows: RESOLVED by the Alhambra City Council as follows:\nSECTION ONE: Based upon the recommendation of the Director of\nCommunity Development in his report dated October 13, 2025, this\nCouncil hereby finds and determines that the herein below described\nproject will not violate any of the provisions of Sections 66473, 66474.1\nand 66474.6 of the Subdivision Map Act of the State of California relating\nto findings for approval.\nSECTION TWO: This Council hereby approves Tract Map No. 84242 to\ndevelop a condominium project consisting of 49 residential dwelling units,\nincluding nine (9) single-family detached homes and seven (7) multi-family\nbuildings on a site of approximately 2.06 acres within the EMC (East Main\nCommercial) and RM (Residential Medium Density) zones located at 801817 East Main Street and 17-25 North Granada Avenue and authorizes\nthe City Clerk to endorse on the face of the map the certificate which\nembodies the approval of said map.

21.\nMINUTES\nRecommended Action:\nCity Council review and approve as submitted the Minutes\nof the August 25, 2025 regular meeting of the City Council and the August 25, 2025 and\nSeptember 22, 2025 special meetings of the City Council.

22.\nPERSONNEL ACTIONS – F2M25-2\nRecommended Action:\nCity Council ratify the actions of the City Manager set forth\nin that certain Personnel Actions document dated October 13, 2025 showing the various\nappointments, classifications, salary changes, etc., since the last City Council meeting.

23.\nDEMANDS - F2M25-1\nRecommended Action:\nCity Council approve as submitted Final Check List (1 thru\n173 and 261365 thru 261372) in the amount of $64,321.92 for the period ending\nSeptember 2, 2025; Final Check List (261290 thru 261294) in the amount of $476,397.71\nthe period ending August 29, 2025; Final Check List (260931 thru 260954) in the amount\nof $326,115.87 for the period ending August 14, 2025; Final Check List (261295 thru\n261364) in the amount $142,454.02; Final Check List (261374 thru 261374) in the amount\nof $275.00 for the period ending September 3, 2025; and, Final Check List (261375 thru\n261460) in the amount of $2,714,902.93 for the period ending September 4, 2025 and\nSchedule of Wire Transfers in the amount of $77,435.10 for the week ending August 29,\n2025.

24.\nCONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 2.23 (§ 2.23.030, §\n2.23.040, AND § 2.23.050) OF THE ALHAMBRA MUNICIPAL CODE PERTAINING TO\nTHE COMPOSITION AND APPOINTMENT OF THE HCDA CITIZEN ADVISORY\nCOMMITTEE – F2M25-29, O2M25-4851\nThe HCDA serves an important role as an advisory body to the City Council, providing\nrecommendations related to the City’s housing and community development initiatives.\nAccording to the Municipal Code (§ 2.23.090), the HCDA shall meet once every three\nmonths. In addition, per the City’s Citizen Participation Plan, the HCDA is expected to\nmeet regularly to provide input and recommendations on key documents, including the\nConsolidated Plan, the Annual Action Plan, the Consolidated Annual Performance and\nEvaluation Report (CAPER), and any substantial amendments.The HCDA Citizen\nAdvisory Committee held a meeting on March 4, 2025. After that date, no meetings could\nbe held through September 2025 due to a lack of quorum. With the current six appointed\nmembers and four vacancies on the ten-member body, all members needed to be present\nto meet the quorum requirement of six (50% plus one). Due to the lack of quorum from\nMarch through September, the committee was unable to fulfill its advisory responsibilities\nor provide formal recommendations during that time. The proposed ordinance amends\nSections § 2.23.030, § 2.23.040, and § 2.23.050 of the Alhambra Municipal Code to\nreduce the HCDA Citizen Advisory Committee membership from ten (10) to five (5)\nmembers, and to reduce the number of committee member appointments by each City\nCouncil member from two (2) to one (1).\nRecommended Action:\nCity Council declare introduced for its first reading the\nfollowing ordinance entitled:\nOrdinance No. O2M25-4851: An Ordinance of the City Council of the City of\nAlhambra, California, amending Chapter 2.23 (§ 2.23.030 – Composition and\nQualifications, § 2.23.040 – Appointment and Term of Office, and § 2.23.050\n– Ex Officio Members) of the Alhambra Municipal Code relating to the HCDA\nCitizen Advisory Committee\nwhich ordinance will return for a second reading and adoption at the next regular Council\nmeeting.

25.\nSECOND READING AND ADOPTION OF AN ORDINANCE AMENDING CHAPTER\n2.04 OF THE ALHAMBRA MUNICIPAL CODE PERTAINING TO THE ORDER OF\nBUSINESS FOR CITY COUNCIL MEETINGS AND PROCEDURE FOR ADDRESSING\nCOUNCIL – F2M24-7, O2M25-4850\nStaff requests that the City Council declare introduced for second reading and adopt an\nOrdinance amending Chapter 2.04 of the Alhambra Municipal Code pertaining to the order\nof business for City Council meetings and the procedure for addressing Council. At the\nSeptember 8, 2025 Council meeting, staff presented a report summarizing how the\nplacement of public comment for non-agendized items at the beginning of the meeting\nhad functioned thus far. After receiving public comment, the City Council discussed a\npreference for keeping public comment for non-agendized items at the beginning of the\nmeeting for an initial set time of 30 minutes with an individual speaker time of 3 minutes\nto allow for more individuals to make their comments at the beginning of the meeting.\nCouncil also discussed that an individual’s speaking time during the continuation of public\ncomment at the end of the meeting could be 5 minutes, which could accommodate those\nthat wished to have more time to speak. Council also directed staff to return with more\ninformation on whether surrounding cities have set time limits for public comment on nonagendized items and for consent agenda items. Staff presented survey results to the\nCouncil at the September 22, 2025 and after receiving public comment, the City Council\ndetermined those revisions to Chapter 2.04.030 (Order of business for City Council\nmeetings) and to Chapter 2.04.210 (Procedures for addressing Council) the Council\nwished to include in the proposed ordinance and then introduced the ordinance for first\nreading. The revisions the Council made to the Alhambra Code Chapter 2.04 included,\nbut are not limited to: 1) Permanently move public comment for non-agendized items to\nthe beginning of the meeting, after any ceremonial items, for an initial set time of 30\nminutes with the balance of any comment at the end of the meeting; 2) Set the individual\nspeaker time for public comment for non-agendized items to 3 minutes for the initial 30minute comment period and to 5 minutes during the continuation of public comment at the\nend of the meeting; and, 3) Set a total individual speaker time for consent agenda items\nas follows: the total individual speaker time for consent agenda items shall be five minutes\nfor those individuals speaking on one item and for those individuals speaking on more\nthan one consent item, the total speaking time shall be 10 minutes.\nRecommended Action:\nCity Council declare introduced for its second reading and\nadopt the following ordinance entitled:\nOrdinance No. O2M25-4850 entitled: An Ordinance of the City Council of the\nCity of Alhambra, California, amending Chapter 2.04.030 of the Alhambra\nMunicipal Code pertaining to the Order of Business for City Council meetings\nand Chapter 2.04.210 pertaining to the Procedure for Addressing Council\nPUBLIC COMMENT FOR NON-AGENDIZED ITEMS CONTINUED (TIME LIMITATION – 5\nMINUTES PER SPEAKER)\nContinuation of public comment for speakers that wish to comment on non-agendized items, but\nwere unable to speak during the first public comment period. Please note that while the City\nCouncil values your comments, pursuant to the Brown Act, the City Council cannot take action\nunless the matter appears as an item on a forthcoming agenda.\nCOUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) – F2M25-7\nEach Councilmember at his/her discretion may address the Council and public on matters of\ngeneral information and/or concern, including announcements and future agenda items.\nADJOURNMENT: The next regular meeting of the Alhambra City Council is scheduled for\nMonday, October 27, 2025 at 6:00 p.m.\nNOTICE\nAgenda Items: Copies of the staff reports or other written documentation relating to the items listed\non this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street,\nAlhambra, California, and are available for inspection during regular office hours, Monday through\nThursday from 7:00 a.m. to 5:30 p.m. or please call (626) 570-5090. If you would like to sign-up to\nreceive the City Council meeting agenda and staff reports packet, please visit the City’s website at\nwww.cityofalhambra.org and you will be able to submit your email address on the homepage to the\nsubscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda\nitems for regular meetings of the Alhambra City Council that are distributed less than 72 hours prior to\nthat meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.\nBroadcast of Meeting: A live video stream of each Council meeting is available through the City’s\nwebsite. The regular meetings of the Alhambra City Council are recorded and are broadcast on\nCharter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meeting.\nRecordings are also available for viewing by the public on the City of Alhambra’s website, at the\nAlhambra Public Library and, upon appointment, in the City Clerk’s Office.\nAmericans with Disabilities Act: If you require special assistance to participate in any City meeting\n(including assisted listening devices), please contact the City Clerk's Office at (626) 570-5090.\nNotification of at least 72 hours prior to the meeting will enable the City to make reasonable\narrangements to ensure accessibility to this meeting.\nTranslation Services Requests: If you require translation services in order to participate in a meeting,\nplease contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be\nmade by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m.\nthe Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.\nLAUREN MYLES, CMC

3.\nAWARD CONTRACT: GOLF COURSE PARKING AREA LANDSCAPE\nENHANCEMENT PROJECT – F2M25-46, N2M25-112, C2M25-43, M2M25-146\nOn August 25, 2025, the City Council approved the distribution of a Notice Inviting Bids\nfor the Alhambra Golf Course Parking Area Landscape Enhancement Project. On\nSeptember 18, 2025, the City Clerk received six (6) bids for the Project ranging from\n$109,000.00 (SGD Enterprises DBA Four Seasons Landscaping) to $234,356.00\n(Williams Landscaping). The bid received from SGD Enterprises DBA Four Seasons\nLandscaping is the lowest responsive bid. Staff reviewed the bid submitted by SGD\nEnterprises DBA Four Seasons Landscaping, and found it to be in full compliance and\nconformance with the project specifications.\nRecommended Action:\nCity Council award a contract, subject to the final language\napproved by the City Manager and City Attorney, to SGD Enterprises DBA Four Seasons\nLandscaping, Inc. in an amount not to exceed $109,000.00 for the Alhambra Golf Course\nParking Area Landscape Enhancement Project; and, direct staff to undertake the steps\nnecessary to finalize the Council’s action. (M2M25-146)

4.\nAPPROVAL OF OMNIBUS AMENDMENT TO THE LOAN DOCUMENTS BETWEEN\nTHE CITY OF ALHAMBRA AND CHAPEL HOUSING PARTNERS, L.P. – F2M20-71,\nM2M25-147\nOn January 31, 2022, Chapel Housing Partners, L.P. (“Borrower”), and the City entered\ninto a Disposition, Development, and Loan Agreement, under which the City agreed to\nloan the Borrower the original principal amount of $6,520,000 (the “City as Housing\nSuccessor Loan”) to support the development of 44 units. Construction of the project was\ncompleted on January 30, 2025, and the final construction costs were under budget. The\ntotal savings are estimated to be $2,713,855. From the savings, the Borrower has\nproposed applying the funds to pay down the loan to the City and one of the other lenders,\nas outlined in the proposed Omnibus Amendment to the City’s Loan Documents, a copy\nof which is attached the October 13, 2025 staff report by the Director of Community\nDevelopment.\nRecommended Action:\nCity Council approve the Omnibus Amendment, subject to\nfinal language approval by the City Manager and City Attorney, to the Loan Documents\nbetween the City of Alhambra and Chapel Housing Partners, L.P. (“Borrower”). The\nBorrower has proposed construction cost savings be used to pay down the Borrower’s\nloan from the City and from another lender, as outlined in the Omnibus Amendment; City\nCouncil authorize the City Manager, with the concurrence of the City Attorney, to approve\nand execute any future amendments to the City’s Loan Documents pertaining to\nprepayments and refinancings of the City as Housing Successor Loan and related matters,\nso long as the City’s security position and percentages of the residual receipts due to the\nCity remain the same as set forth in this Amendment, or the City’s position is improved by\nsuch future amendment; and, City Council direct staff to undertake the steps necessary to\nfinalize the Council’s action. (M2M25-147)

5.\nALLEY DEDICATION: 2117 El PASEO – F2M25-8, M2M25-148, D2M25-2037\nStaff requests that the City Council accept an alley dedication for the project located at\n2117 El Paseo. As part of the approval for the project located at the aforementioned\naddress, a 2.5-foot dedication of property adjacent to the existing alley was required. This\nrequirement aimed at insuring public safety access by increasing alley widths to the\nstandard 20-foot width minimum. The sketch and legal description have been completed\nand been reviewed and approved by the City Engineer.\nRecommended Action:\nCity Council adopt Minute Order No. M2M25-148 as follows:\nRESOLVED by the Alhambra City Council as follows: This Council hereby\naccepts that certain Easement (Deed No. D2M25-2037) from Tommy Sixian\nChen granting to the City of Alhambra an easement for public streets and\nhighways and public utility purposes and appurtenant facilities the real property\nin the City of Alhambra, County of Los Angeles, State of California, more\nparticularly described as follows:\nA portion of Lot 116 of Granada Place, in the City of Alhambra,\nCounty of Los Angeles, State of California, as per Map recorded\nin Book 11, Page 157 of Maps, in the Office of the County\nRecorder of said County. Said portion being more particularly\ndescribed as follows: The westerly 2.50 feet of southerly 53.50\nfeet of said Lot 116.\nand, direct staff to undertake the steps necessary to finalize Council’s action.

6.\nNOTICE INVITING BIDS: STREETLIGHT CONVERSION PROJECT FOR HELLMAN\nAVENUE, CAMPBELL AVENUE, PEDLEY DRIVE, HITCHCOCK DRIVE, CARWILE\nDRIVE, ROARK DRIVE, ELECTRIC AVENUE AND GUEST DRIVE – F2M25-54, N2M25144\nThe proposed improvement would eliminate the existing series street lighting distribution\nsystem and convert the lighting to a multi-volt distribution system within the affected\nneighborhood (Hellman Avenue, Campbell Avenue, Pedley Drive, Hitchcock Drive,\nCarwile Drive, Roark Drive, Electric Avenue and Guest Drive). The new system will consist\nof new conduit, conductors, pull boxes and light-emitting diode (LED) luminaires. The new\nsystem will be energized via new power pedestals to be installed as part of the street\nlighting conversion project. Replacing the series circuit street lighting system with a multivolt system will allow the streetlights within the neighborhood to be converted to LED\nluminaires. LED is a more energy-efficient lighting system that requires less maintenance\nand provides a brighter crisper light, creating a safer environment for residents.\nRecommended Action:\nCity Council authorize the distribution of a Notice Inviting\nBids for the Streetlight Conversion Project, with bids due no later than 10:30 a.m. on\nNovember 20, 2025; and, direct staff to undertake the steps necessary to finalize\nCouncil’s action.

7.\nAWARD CONTRACT: CONSTRUCTION MANAGEMENT AND CONSTRUCTION\nINSPECTION SERVICES FOR THE CITYWIDE BUS STOP IMPROVEMENTS\nPROJECT – F2M21-68, RFP2M25-14, C2M25-44, M2M25-149\nOn July 28, 2025, the City Council authorized the distribution of a Request for Proposals\n(RFP) for Construction Management and Construction Inspection Services for the\nCitywide Bus Stop Improvements Project. On August 21, 2025, the City Clerk received\nfour proposals. Staff reviewed and evaluated the responding proposals and found the\nproposal submitted by SPECS Engineering Group (SEG) conforms to the RFP and\nreceived the highest rating based on the following scoring factors: qualifications of the\nproject team and proposed personnel; relevant recent project experience (particularly in\nthe region); soundness of technical approach; project references; and quality of proposal\nresponse and adherence to required format. SEG has served numerous cities throughout\nSouthern California and has a diverse portfolio of public projects.\nRecommended Action:\nCity Council award contract to SPECS Engineering Group,\nsubject to final language approval by the City Manager and City Attorney, in the amount\nof $358,888 for Construction Management and Construction Inspection Services for the\nCitywide Bus Stop Improvements Project; and, direct staff to undertake the steps\nnecessary to finalize the Council’s action. (M2M25-149)

8.\nREQUEST TO WAIVE SPECIAL EVENT FEES FOR ALHAMBRA UNIFIED SCHOOL\nDISTRICT FOR THE 2025 ALHAMBRA HIGH SCHOOL HOMECOMING PARADE –\nF2M25-16, M2M25-150\nFor many years, Alhambra High School has held an annual Homecoming Parade in\ncelebration of school spirit and community pride. On September 9, 2025, the Assistant\nPrincipal from Alhambra High School submitted a Special Event Request Form for the\n2025 Homecoming Parade, which is scheduled for October 31, 2025. The form was\nprocessed, and the costs associated for the event include: street closures, safety\nmeasures and logistics. Following notification of payment due to the City for the Special\nEvent Permit, the City received a request from Alhambra Unified School District (AUSD)\nto waive the fees for the 2025 Homecoming Parade for one year. This waiver allows the\n2025 event to move forward, and it provides the necessary time for AUSD to explore\nfundraising opportunities or alternative arrangements for future year parades and events.\nNo fees have been charged in the past.\nRecommended Action:\nCity Council approve a request from Alhambra Unified\nSchool District to waive the City’s fees associated with street closures, safety measures\nand logistics for the 2025 Alhambra High School Homecoming Parade on October 31,\n2025, in an amount not to exceed $10,000; and, direct staff to undertake the steps\nnecessary to finalize the Council’s action. (M2M25-150)

9.\nNOTICE INVITING BIDS: POPLAR BOULEVARD REHABILITATION PROJECT (STPL5130(024)) – F2M25-55, N2M25-145\nStaff recently secured approval from the California Department of Transportation for the\nSTPL-5130(024) Poplar Boulevard Rehabilitation Project. The project consists of road\nrehabilitation, sidewalk, ADA ramps, curb & gutter and traffic striping. The funding for this\nproject is a combination of Federal Surface Transportation Program Local (STPL) funds,\nMeasure M and Measure R local funds. Plans and specifications have been prepared for\nthis project. Once the Council authorizes the distribution of the Notice Inviting Bids (NIB),\nit will be posted and advertised with the bid notice and bid instructions.\nRecommended Action:\nCity Council authorize the circulation of Notice Inviting Bids\nfor the Poplar Boulevard Rehabilitation Project (STPL-5130(024)), with bids due no later\nthan 10:30 a.m. on November 13, 2025; and, direct staff to undertake the steps necessary\nto finalize Council’s action.