Arcadia — 2024-11-19

a. Regular Meeting Minutes of October 15, 2024.\nCEQA: Not a Project\nRecommended Action: Approve

b. Resolution No. 7603 amending the Fiscal Year 2024-25 Capital Improvement Program\nBudget and authorizing a budget appropriation for the Police Department Cooling\nTower Project in the amount of $213,788.40, offset by a reduction in the Capital Outlay\nFund; and contract with Carrier Corporation for refurbishment of the Police Department\nCooling Tower in the amount of $193,798.40.\nCEQA: Exempt\nRecommended Action: Adopt and Approve

c. Resolution No. 7604 amending the Fiscal Year 2024-25 Equipment Replacement\nBudget and authorizing a budget appropriation for the purchase of vehicle outfitting\nsupplies and services in the amount of $346,153.17, offset by a reduction in the\nEquipment Fund; and Purchase Order with Black & White Emergency Vehicles, LLC\nfor vehicle outfitting supplies and services in the amount of $346,153.17.\nCEQA: Not a Project\nRecommended Action: Adopt and Approve

d. Professional Services Agreement with Willdan Engineering for Community\nDevelopment Block Grant (“CDBG”) Housing Rehabilitation Program Management\nand Administrative Services in the amount of $49,150, plus a 10% contingency.\nCEQA: Not a Project\nRecommended Action: Approve

e. Professional Services Agreement with Friedman Imaging for Records Scanning and\nDigitization Services in an amount not to exceed $90,000.\nCEQA: Not a Project\nRecommended Action: Approve

f. Professional Services Agreement with Revize, LLC for Website Design and Content\nManagement System Services in an amount not to exceed $53,900.\nCEQA: Not a Project\nRecommended Action: Approve

g. Master Services and Purchasing Agreement with Axon Enterprise, Inc. for\nEvidence.com and Axon Capture Subscription Services, for a five-year period in an\namount not to exceed $111,329.\nCEQA: Not a Project\nRecommended Action: Waive the Formal Bid Process and Approve

h. Extension to the Contract with West Coast Arborists, Inc. for annual tree trimming, tree\nremoval and replacement services in the amount of $437,080.\nCEQA: Not a Project\nRecommended Action: Approve

i. Participation in the Energized Communities Program by Clean Power Alliance.\nCEQA: Not a Project\nRecommended Action: Approve

j. Purchase Order with Amazon for equipment and supplies in the amount of $160,000,\nwith the option to renew for two (2) additional years.\nCEQA: Not a Project\nRecommended Action: Approve

k. Change Order to increase the Purchase Order with Ingram for Library materials in the\namount of $75,000.\nCEQA: Not a Project\nRecommended Action: Approve

l. City Water and Sewer Rates for Calendar Year 2025.\nCEQA: Not a Project\nRecommended Action: Receive and File

m. Accept all work performed by Carrier Corporation for the installation of HVAC Split\nSystems at the Police Department as complete.\nCEQA: Exempt\nRecommended Action: Approve

n. Accept all work performed by Carrier Corporation for the Police Department Chiller\nReplacement Project as complete.\nCEQA: Exempt\nRecommended Action: Approve

a. Presentation of 71st Annual Arcadia Festival of Bands Proclamation.

b. Informational update from the San Gabriel Valley Council of Governments Executive\nDirector, Marisa Creter, and Regional Housing Trust Manager Brielle Acevedo.