Azusa — 2023-02-06

1. Call to Order

5. Closed Session Report by the City Attorney\nCEREMONIAL\n1. Proclamation as February as Black History Month.

1. City Manager Communications.

2. City Clerk: Request to designate voting delegate and alternate to the Southern California Association of\nGovernments (SCAG) General Assembly scheduled for Thursday, May 4, 2023. (Oral Report)

1. ADOPT RESOLUTION NO. 2023-C07 AMENDING AND RESTATING RESOLUTION NO. 2010-\nC20 CONCERNING THE SELECTION CRITERIA AND TERM OF THE MAYOR PRO TEM\nAND SELECTION OF MAYOR PRO TEM.\nRECOMMENDED ACTION:\n2/6/2023 -2-\n1) Adopt Resolution No. 2023-C07, amending and restating Resolution No. 2010-C20 Concerning the\nSelection Criteria and Term of the Mayor Pro Tem; and\n2) Approve the selection of Councilmember Dennis Beckwith, as Mayor Pro Tem for a one-year term,\nexpiring January 2024.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

2. AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING\nSECTION 88.42.190 OF THE AZUSA MUNICIPAL CODE RELATING TO ACCESSORY\nDWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS, REPEALING SECTION\n88.51.034 RELATED TO DISCRETIONARY PERMITS FOR ACCESSORY DWELLING UNIT\nTHAT DOES NOT QUALIFY FOR MINISTERIAL APPROVAL, AND DETERMINING THE\nORDINANCE TO BE EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY ACT\n(CEQA).\nRECOMMENDED ACTION:\n1) Adopt Urgency Ordinance No. 2023-01 Amending Section 88.42.190 of the Azusa Municipal Code\nrelated to Accessory Dwelling Units and Junior Accessory Dwelling Units, repealing section 88.51.034\nrelated to Discretionary Permit for Accessory Dwelling Unit That Does Not Qualify for Ministerial\nApproval and determining the ordinance to be exempt from CEQA.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

3. DISCUSSION REGARDING PLANNING FEES, INCLUDING POSSIBLE SEGEMENTING OF\nBUILDING FEES FOR ACCESSORY DWELLING UNITS (“ADU”).\nRECOMMENDED ACTION:\n1) Receive and File report on Fees.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED JANUARY\n12, 2023 THROUGH FEBRUARY 2, 2023.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2023-C08 allowing certain claims and demands and specifying the funds out of which\nthe same are to be paid.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

3. HUMAN RESOURCES ACTION ITEMS.\nRECOMMENDED ACTION:\nApprove the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules\nand applicable Memorandum of Understanding(s).\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

4. ADOPTION OF 2023 LEGISLATIVE PLATFORM AND STATE AND FEDERAL LEGISLATIVE\nPRIORITIES.\nRECOMMENDED ACTION:\nAdopt the proposed 2023 City’s Legislative Platform; and Approve the proposed 2023 State and Federal\nLegislative Priorities.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

5. PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS EXECUTED BY CITY\nMANAGER.\nRECOMMENDED ACTION:\nReceive and file the list of purchase orders approved by the City Manager and Central Stores for the months\nof December 2022 and January 2023.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

6. AWARD OF CONTRACT FOR THE CITY HALL PHASE 3 REMODEL - RESTROOM\nPROJECT.\nRECOMMENDED ACTION:\nAward a contract in the amount of $266,680, which includes a 10% contingency for potential change orders\nas needed, to Alliant Construction Services, Inc.; and Authorize the Mayor to execute contracts, in a form\nacceptable to the City Attorney, on behalf of the City.\n2/6/2023 -4-\nTotal Cost: $266,680 (Including 10% Contingency) Is the cost of this item budgeted? Yes\nFund/Account No: 46-80-000-651-7125 / 65123B

7. APPROVE ANNUAL MAINTENANCE AGREEMENT WITH MOTOROLA SOLUTIONS.\nRECOMMENDED ACTION:\nApprove a maintenance agreement with Motorola Solutions for all current software programs for the period\nof December 1, 2022, through November 30, 2023, in the amount of $93,297.21; Approve this renewal and\nannual automatic renewals with the dollar amount slightly increasing until canceled; and Authorize the City\nManager to execute the maintenance agreement, in a form acceptable to the City Attorney, on behalf of the\nCity.\nTotal Cost: $93,297.00 Is the Cost of this item budgeted? Yes\nFund/Account No: 10-20-941-000-6415

8. ISSUANCE OF ANNUAL DEPARTMENT OF INDUSTRIAL RELATIONS PURCHASE ORDER.\nRECOMMENDED ACTION:\nRetroactively approve Purchase Order #038466 to the Department of Industrial Relations in the amount of\n$65,919.34.\nTotal Cost: $65,919.34 Is the Cost of this item budgeted? Yes\nFund/Account No: 42 Self-Insurance-42-50-923-000-6745

9. ACCEPTANCE OF FUNDING FOR CLEAN CALIFORNIA COMMUNITY DAY EVENTS FROM\nCALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS).\nRECOMMENDED ACTION:\nAuthorize the City Manager to sign two agreements between the City of Azusa and State of California\nDepartment of Transportation (Caltrans) in a form acceptable to the City Attorney; Accept the funding from\nCaltrans for two Clean California Community Day Events in amount not-to-exceed $17,000; and Approve\nnecessary budget amendment and adjust the current fiscal year budget accordingly.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A