Azusa — 2023-05-01

1. Call to Order

5. Closed Session Report by the City Attorney\nCEREMONIAL\n1) Proclamation proclaiming May 2023 as Older Americans Month in the City of Azusa.\n2) Proclamation proclaiming the week of May 1-6, 2023 as National Small Business Week in the City of\nAzusa.\n3) Proclamation proclaiming the week of May 1-6, 2023 as the 54th Annual Municipal Clerks Week in the City\nof Azusa.\n4) Proclamation proclaiming the week of May 7-13, 2023 as Public Services Employee Recognition Week in\nthe City of Azusa.\n5) Certificate of Recognition to Azusa Connects, Redeemed Life Church, Athens Services, and Azusa\nBeautiful for their participation in April Clean & Green Month and Clean California Community Day.\n5/1/2023 -2-

1. City Manager Communications.

1. APPROVAL OF AGREEMENT OF DISSOLUTION FOR THE AZUSA-RMC JPA AND\nAPPROVAL OF CONVEYANCE OF PROPERTY TO THE WATERSHED CONSERVATION\nAUTHORITY (WCA).\nRECOMMENDED ACTION:\n1) Accept the grant deed for the subject property; and\n2) Approve the Azusa-RMC JPA dissolution agreement; and\n3) Approve the conveyance of the subject property to the WCA for conservation purposes and authorize\nthe City Manager to prepare and execute all agreement(s) and deed(s) in a form acceptable to the City\nAttorney, on behalf of the City.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

2. DISCUSSION REGARDING 2023 SUMMER MEETING SCHEDULE.\nRECOMMENDED ACTION:\n1) Discuss and provide direction to Staff.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

10. APPROVAL OF FOUR PROFESSIONAL SERVICES AGREEMENT EXTENSIONS FOR\nREVENUE COMPLIANCE AUDITS AND DISCOVERY SERVICES.\nRECOMMENDED ACTION:\nAuthorize extensions to the audit agreements to January 18, 2024 at amounts not to exceed $25,000 per year\nper agreement; and Authorize the City Manager to approve two (2) additional one-year extensions for each\nagreement, upon satisfactory performance in an amount not to exceed $25,000 per audit service.\nTotal Cost: Various depending on what revenues are recovered. Is the Cost of this item budgeted? No, it is\npaid through the discovery revenues the City receives via the revenue sharing agreements.\nFund/Account No: N/A

11. EXTEND TERM OF LETTER OF AGREEMENT WITH AZUSA UNIFIED SCHOOL DISTRICT\n(AUSD) FOR FINANCIAL SUPPORT OF 2023 SUMMER PROGRAMMING.\nRECOMMENDED ACTION:\nApprove the extension of term for the Letter of Agreement (Agreement) with the Azusa Unified School\nDistrict, through the summer of 2023, which supports recreational and youth programming for AUSD\nstudents.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

12. PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS EXECUTED BY CITY\nMANAGER.\nRECOMMENDED ACTION:\nReceive and file the list of purchase orders.\nTotal Cost: $40,599 Is the Cost of this item budgeted? Yes\nFund/Account No: Various Accounts in Fund 10, 20, and 28

2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED APRIL 13,\n2023 THROUGH APRIL 26, 2023.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2023-C22 allowing certain claims and demands and specifying the funds out of which\nthe same are to be paid.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

3. HUMAN RESOURCES ACTION ITEMS.\nRECOMMENDED ACTION:\nApprove the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules\nand applicable Memorandum of Understanding(s).\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

4. APPROVAL OF FIRST AMENDMENT TO AGREEMENT FOR JANITORIAL SERVICES\nBETWEEN CITY OF AZUSA AND ULTIMATE MAINTENANCE SERVICES, INC.\nRECOMMENDED ACTION:\nApprove the First Amendment to the City-Wide Janitorial Services Agreement between the City of Azusa\nand Ultimate Maintenance Services, Inc; and Authorize the City Manager to execute an amendment to the\ncontract, in a form acceptable to the City Attorney, on behalf of the City.\nTotal Cost: $162,300 Is the cost of this item budgeted? Yes\nFund/Account No: PW acct: General Fund- Facilities / Acct. No. 1055666000-6430; L&W acct: Water\nMaintenance Plant / Acct. No. 3140702935-6430; L&W acct: Electrical Distribution / Acct.\nNo. 3340735880-6430; L&W acct: Water Distribution / Acct. No. 3240723751-6430; L&W acct: Water\nProduction / Acct. No. 3240722701-6430\n5/1/2023 -4-

5. REJECTION OF ALL BIDS FOR THE CITY PARKING LOTS PAVEMENT REHABILITATION\nPROJECT.\nRECOMMENDED ACTION:\nStaff recommends the City Council reject all bids for the City Parking Lots Pavement Rehabilitation Project\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

6. REQUEST TO INCREASE FISCAL YEAR 2022/23 BLANKET PURCHASE ORDER FOR ON-\nCALL CONSULTING SERVICES WITH CLIENTFIRST CONSULTING GROUP.\nRECOMMENDED ACTION:\nApprove an increase to the Fiscal Year 2022/23 Blanket Purchase Order #037453 for On-Call Consulting\nServices with ClientFirst Consulting Group in the amount of $25,000.\nTotal Cost: $25,000 Is the Cost of this item budgeted? Yes\nFund/Account No: Information Technology Account #484930000-6499

7. CONSIDERATION OF A RESOLUTION SETTING THE NUMBER OF TRANSITIONAL\nFIREWORKS SALES PERMITS FOR 2023.\nRECOMMENDED ACTION:\nApprove Resolution No. 2023-C23 setting the number of transitional fireworks sales permits available for\n2023 at two (2).\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

8. REQUEST TO INCREASE FISCAL YEAR 2022/2023 BLANKET PURCHASE ORDER FOR\nLIEBERT, CASSIDY, WHITMORE FOR LEGAL SERVICES PROVIDED TO THE AZUSA\nPOLICE DEPARTMENT.\nRECOMMENDED ACTION:\nWaive the competitive bidding process as authorized under Azusa Municipal Code Section. 2-517(a) (14) –\nAttorney Services; and Approve the increase of Blanket Purchase Order for Liebert, Cassidy, Whitmore in\nthe amount not-to-exceed $60,000 for Legal Services.\nTotal Cost: $35,000 Is the Cost of this item budgeted? No\nFund/Account No: Police Department Account 1020310000-6301

9. CITY TREASURER’S ACCOUNTING OF ALL RECEIPTS, DISBURSEMENTS AND FUND\nBALANCES FOR THE MONTHS OF JULY 2022 THROUGH OCTOBER 2022.\nRECOMMENDED ACTION:\nReceive, review, and file the City Treasurer’s Reports of Receipts, Disbursements and Fund Balances for\nthe months of July 2022 through October 2022.\n5/1/2023 -5-\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A