Azusa — 2023-07-17

1. CONFERENCE WITH LEGAL COUNSEL -WORKERS COMPENSATION CLAIM Pursuant to\nCalifornia Government Code, Section 54956.95.\nCase Name: Jennifer Tangs v. City of Azusa; WC Claim No. 402126A89G0001

2. CONFERENCE WITH LEGAL COUNSEL -WORKERS COMPENSATION CLAIM Pursuant to\nCalifornia Government Code, Section 54956.95.\nCase Name: Christopher Grant v. City of Azusa; WC Claim No. 40200817F6C0001\n7/17/2023 -1-

3. CONFERENCE WITH LEGAL COUNSEL – POSSIBLE INITIATION OF LITIGATION Pursuant\nto California Government Code, Section 54956.9 (d)(4).\n3 Potential Cases\n4. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to California Government Code,\nSection 54957.\nTitle: City Manager\n5. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to California Government Code,\nSection 54957.\nTitle: City Attorney

1. Call to Order

5. Closed Session Report by the City Attorney\n7/17/2023 -2-\nCEREMONIAL\n1. Presentation of Certificates to VFW Post 8070, American Legion Post 180, Southland Young Marines,\nAzusa Club Scout Pack 777, Azusa Connects, and Azusa Women’s Club – For assisting in the American\nFlag Exchange and Retirement Ceremony Events.

1. ‘Pet of the Month’ Presentation by Los Angeles County Animal Care & Control.

2. City Manager Communications.

3. Recap 4th of July.

1. DOWNTOWN STREET FURNITURE PALLETE PRESENTATION.\nRECOMMENDED ACTION:\n1) Provide general design feedback on presented items, and consider approving color and style of benches,\ntrash receptacles, bike racks, bollards, and decorative light poles for the Downtown Area.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

2. APPROVAL OF FY 2023-24 CITY OF AZUSA CO-SPONSORSHIPS.\nRECOMMENDED ACTION:\n1) Approve the proposed co-sponsorships for FY 2023-24.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

10. APPROVE FACILITY USE AGREEMENT WITH AMERICAN RED CROSS, LOS ANGELES\nREGION FOR DISASTER RELIEF ACTIVITIES.\nRECOMMENDED ACTION:\nApprove Facility Use Agreement with American Red Cross, Los Angeles Region, to permit shelters and\nother service delivery sites for disaster victims to be set up, at City of Azusa Facilities; and Authorize the\nCity Manager to execute the Facility Use Agreement, in a form acceptable to the City Attorney, on behalf of\nthe City, subject to non-substantive changes made by the City Manager and City Attorney.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

11. FIRST AMENDMENT TO AZUSA POLICE DEPARTMENT PARKING LOT IMPROVEMENT\nBLOCK WALL AND ENTRY GATES AGREEMENT.\nRECOMMENDED ACTION:\nApprove the First Amendment to the agreement authorizing a change in the scope of the project and an\nincrease in the amount of $13,277.12 for CIP #4680000310 7120 31023B 7120, PD Parking Lot.\nTotal Cost: $13,277.12 Is the Cost of this item budgeted? Yes\nFund/Account No: 4680000310 7120 31023B 7120

12. PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF AZUSA AND MICHAEL\nBAKER INTERNATIONAL TO PROVIDE THIRD PARTY ENVIRONMENTAL REVIEW\nCONSULTING SERVICES FOR THE PROPOSED AZUSA GREENS PROJECT AT 919 W.\nSIERRA MADRE AVE.\nRECOMMENDED ACTION:\nApprove a Professional Service Agreement between the City and Michael Baker International (MBI) to\nprovide third party review of the Environmental Impact Report and provide consulting services to the City\non the Environmental Review aspect of the project, for an amount not to exceed $64,000; and Authorize the\nCity Manager to prepare and execute the agreement, in a form acceptable to the City Attorney on behalf of\nthe City.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A\n7/17/2023 -6-

13. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA EXTENDING THE\nPROCLAMATION OF LOCAL EMERGENCY CAUSED BY THE HOMELESS CRISIS.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2023-C35: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA\nEXTENDING THE PROCLAMATION OF LOCAL EMERGENCY CAUSED BY THE HOMELESS\nCRISIS\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

14. A RESOLUTION APPROVING CONTINUED PARTICIPATION IN THE LOS ANGELES URBAN\nCOUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM BY ENTERING INTO\nA THREE-YEAR COOPERATION AGREEMENT WITH THE COUNTY OF LOS ANGELES\n(2024-2027).\nRECOMMENDED ACTION:\nAdopt Resolution No. 2023-C36 approving continued participation in the Los Angeles Urban County\nCommunity Development Block Grant (CDBG) Program by entering into a Three-Year Cooperation\nAgreement effective July 1, 2024 through June 30, 2027 with the County of Los Angeles; and Authorize the\nCity Manager, or designee, to execute all contracts, in a form approved by the City Attorney, with the Los\nAngeles County Development Authority (LACDA), and to execute any and all documents necessary for\nparticipation in the Los Angeles Urban County CDBG Program.\nTotal Cost: $380,000 estimated annual allocation for FY2024-25 Is the Cost of this item budgeted? Yes\nFund/Account No: 18-35-910-000-XXXX

15. FIRST AMENDMENT TO THE PROFESSIONAL SERVICE AGREEMENT BETWEEN THE\nCITY OF AZUSA AND TRANSTECH ENGINEERS, INC. TO INCREASE CONTRACT\nPURCHASE.\nRECOMMENDED ACTION:\nApprove the First Amendment to the Professional Services Agreement with Transtech Engineers, Inc. to\nincrease the contract purchase order (PO 038467) and provide the Planning Division support; and Authorize\nthe City Manager to execute an amendment, in a form acceptable to the City Attorney on behalf of the City.\nTotal Cost: $96,570 Is the Cost of this item budgeted? Yes\nFund/Account No: 1035611000-6399

16. AWARD APPROVAL OF A GRANT AGREEMENT BETWEEN THE CITY OF AZUSA AND THE\nSTATE OF CALIFORNIA DEPARTMENT OF WATER RESOURCES.\nRECOMMENDED ACTION:\nApprove Resolution No. 2023-C37 to receive $3 Million from The California Department of Water\nResources for the replacement of the City of Azusa South Reservoir; and Authorize the City Manager to\nexecute the grant Agreement between the City of Azusa and the State of California Department of Water\nResources in a form acceptable to the City Attorney.\n7/17/2023 -7-\nTotal Cost: $3,000,000 Is the Cost of this item budgeted? Yes\nFund/Account No: Fund 28/Grants

17. ACCEPTANCE OF ESL GRANT FROM CALIFORNIA LIBRARY LITERACY SERVICES\n(CLLS).\nRECOMMENDED ACTION:\nAccept the $25,000 grant award from California Library Literacy Services (CLLS).\nTotal Cost: $25,000 (Grant Award) Is the Cost of this item budgeted? Yes\nFund/Account No: ESL Programs

2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED MAY 26,\n2023 THROUGH JULY 12, 2023.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2023-C34 allowing certain claims and demands and specifying the funds out of which\nthe same are to be paid.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

3. HUMAN RESOURCES ACTION ITEMS.\nRECOMMENDED ACTION:\nApprove the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules\nand applicable Memorandum of Understanding(s); Approve Side Letter of Agreement between the City and\nAzusa Police Officers Association (APOA) to add Standby Time for K-9 Special Assignment; and Approve\nSide Letter of Agreement between the City and Local 18 of the International Brotherhood of Electrical\nWorkers (IBEW) to add Troubleshooter classification specification to the flexible staffing series of Line\nMechanic classifications.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

4. APPROVAL OF THE THIRD AMENDMENT TO THE MEMORANDUM OF AGREEMENT\nWITH THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG) FOR THE\nCITY’S PARTICIPATION IN THE REGIONAL EDIBLE FOOD RECOVERY PROGRAM.\nRECOMMENDED ACTION:\nApprove a Third Amendment to the Memorandum of Agreement between the City of Azusa and the San\nGabriel Valley Council of Governments (SGVCOG) for implementing a Regional Edible Food Recovery\nProgram, in a form acceptable to City Attorney, on behalf of the City.\nTotal Cost: $106,634.00 Is the Cost of this item budgeted? Yes\nFund/Account No: 39-40-750-065-6625\n7/17/2023 -4-

5. PURCHASING FOUR 2024 FORD UTILITY POLICE INTERCEPTORS.\nRECOMMENDED ACTION:\nApprove the purchase of four (4) 2024 Ford Police Interceptors SUV’s vehicles from National Auto Fleet\nGroup in Watsonville, California 95076, in an amount not to exceed $171,081.76; and Approve the\npurchase of these vehicles based on the competitive bid process completed by the County of Los Angeles as\nauthorized under AMC Section2-253, from which they ordered Ford Police Interceptor Vehicles under the\nSourcewell master vehicle contract #091521-NAF.\nTotal Cost: $210,194.20 Is the Cost of this item budgeted? Yes\nFund/Account No: 4620310000-7135

6. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE\nMONTH OF APRIL 2023.\nRECOMMENDED ACTION:\nReceive, review, and file the City Treasurer’s Report for the month of April 2023.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

7. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE\nMONTH OF MAY 2023.\nRECOMMENDED ACTION:\nReceive, review, and file the City Treasurer’s Report for the month of May 2023.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

8. ACCEPTANCE OF FUNDING FOR DUMP DAY EVENTS FROM CALIFORNIA DEPARTMENT\nOF TRANSPORTATION (CALTRANS).\nRECOMMENDED ACTION:\nAuthorize the City Manager to sign the agreement between the City of Azusa and the State of California\nDepartment of Transportation (Caltrans) in a form acceptable to the City Attorney; and Accept the funding\nfrom Caltrans for three Dump Day Events in an amount not-to-exceed $10,000.\nTotal Cost: $10,000 Is the Cost of this item budgeted? No, reimbursement funding\nFund/Account No: 39407500654450

9. APPROVAL OF LEASE AGREEMENTS WITH ENTERPRISE FLEET MANAGEMENT FOR\nREPLACEMENT VEHICLES.\nRECOMMENDED ACTION:\n7/17/2023 -5-\nWaive competitive bidding as authorized under Azusa Municipal Code Section 2.521(a) and approve lease\nagreements with Enterprise Fleet Management for the lease of twelve (12) replacement vehicles through the\nuse of a bid with TIPS-USA; Authorize the City Manager to execute lease agreements with Enterprise Fleet\nManagement, in a form acceptable to the City Attorney, on behalf of the City; and Authorize staff to utilize\nthe General Fund (Fund 10) as the funding source for the 2020 Ford F-250 Facilities Division vehicle in lieu\nof Sewer Funds (Fund 34).\nTotal Cost: $676,037 Is the Cost of this item budgeted? Yes\nFund/Account No: Various Accounts, Gas Tax Fund 12-55-661-000-6823, Sewer Fund 34-55-665-6823,\nGeneral Fund 10-55-420-000-6823/ 10-55-664-000-6823/ 10-55-664-000-6823, AQMD (AB2766) 27-55-\n523-000-6823

1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY\nDATED MAY 26, 2023 THROUGH JULY 12, 2023.\nRECOMMENDED ACTION:\n1) Adopt Resolution No. 2023-R09 allowing certain claims and demands to be paid out of Successor\nAgency Funds.