Azusa — 2023-09-18

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government\nCode, Section 54956.8.\nCity Negotiators: Sergio Gonzalez, City Manager\nProperty Address: 624-628 N. San Gabriel Ave, Azusa, CA 91702\nNegotiating Parties: Jim Martindale, Martindale Commercial Real Estate Inc.\nUnder Negotiation: Price and Terms for Purchase\n9/18/2023 -1-

2. CONFERENCE WITH LEGAL COUNSEL -WORKERS COMPENSATION CLAIM Pursuant to\nCalifornia Government Code, Section 54956.95.\nCase Name: Richard Aguirre v. City of Azusa; WC Claim No. 4A21110JBWZ0001

1. Call to Order

5. Closed Session Report by the City Attorney\nCEREMONIAL\n1. Presentation of Certificates of Appreciation to all who contributed to the 2023 Kathy’s Cool Cuts for Kids\nEvent.\n2. Presentation of Certificate of Recognition to Azusa Pacific University (APU) Track & Field Team for their\nD2 National Championship.\n3. Presentation of Proclamation proclaiming the week of September 18-24, 2023 as National Adult & Family\nLiteracy Week in the City of Azusa.\n9/18/2023 -2-

1. ‘Pet of the Month’ Presentation by Los Angeles County Animal Care & Control.

2. City Manager Communications.

1. PUBLIC HEARING - FIRST READING OF AN ORDINANCE OF THE AZUSA CITY COUNCIL\nTO AMEND SECTIONS 88.22.065 (ALLOWABLE USES IN NEIGHBORHOODS,) 88.24.005\n(ALLOWABLE USES IN DISTRICTS,) 88.26.005 (ALLOWABLE USES IN CORRIDORS,)\n88.42.200 (SENIOR CITIZEN APARTMENTS,) 88.36.050 (NUMBER OF PARKING SPACES\nREQUIRED,) 88.26.010 (FOOTHILL BOULEVARD CORRIDOR,) 88.26.020 (AZUSA/SAN\nGABRIEL AVENUE CORRIDORS,) 88.30.014 (DWELLING UNIT MINIMUM FLOOR AREA,)\nAND 88.36.050 (NUMBER OF PARKING SPACES REQUIRED) OF THE AZUSA MUNICIPAL\nCODE, AND DETERMINING THE ORDINANCE TO BE EXEMPT FROM THE CALIFORNIA\nENVIRONMENTAL QUALITY ACT. THE AMENDMENTS ARE NEEDED IN ORDER TO\nIMPLEMENT HOUSING PROGRAMS H3-3, H4-4, H4-5, AND H4-6 AS REQUIRED BY THE\nCITY'S ADOPTED HOUSING ELEMENT.\nENVIRONMENTAL DETERMINATION: The proposed amendments are exempt from review under the\nCalifornia Environmental Quality Act (“CEQA”) (California Public Resources Code Section 21000 et seq.),\nSection 15061(b)(3) and are outside the definition of a “project” under Section 15378 of the CEQA\nGuidelines and Section 21065 of the Public Resources Code. Due to the nature of the code amendment\nbeing considered, the amendment has no potential for resulting in either a direct or reasonably foreseeable\nindirect change in the environment.\nRECOMMENDED ACTION:\n1) Waive further reading, read by title only and introduce Ordinance No. 2023-04 An Ordinance of the City\nCouncil of the City of Azusa amending sections 88.22.065 (Allowable Uses in Neighborhoods,)\n88.24.005 (Allowable Uses in Districts,) 88.26.005 (Allowable Uses in Corridors,) 88.42.200 (Senior\nCitizen Apartments,) 88.36.050 (Number of Parking Spaces Required,) 88.26.010 (Foothill Boulevard\nCorridor,) 88.26.020 (Azusa/San Gabriel Avenue Corridors,) 88.30.014 (Dwelling Unit Minimum Floor\narea,) and 88.36.050 (Number of Parking Spaces Required) of the Azusa Municipal Code, and\ndetermining the ordinance to be exempt from the California Environmental Quality Act.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A\n9/18/2023 -3-

2. ADOPT RESOLUTION APPROVING THE FOURTH AMENDMENT TO THE CITY MANAGER\nEMPLOYMENT AGREEMENT.\nRECOMMENDED ACTION:\n1) Adopt Resolution No. 2023-C42 of the City Council of the City of Azusa, California, approving a\nFourth Amendment to the City Manager Employment Agreement (Sergio Gonzalez).\nTotal Cost: $17,600 Is the Cost of this item budgeted? No\nFund/Account No: General Fund 30%/Special Revenue Funds 70%

3. UPDATE AND DIRECTION REGARDING LOCAL RESOURCE CENTER TO PROVIDE\nSHELTER AND SERVICES FOR THE UNHOUSED POPULATION.\nRECOMMENDED ACTION:\n1) Provide direction on the development of a site plan and amenities for the Azusa Resource Center; and\n2) Authorize City Manager to enter into necessary agreement(s) to develop the project, including\nprocurement of prefabricated modular units, construction of project site, agreement for on-site support\nservices and operations; and\n3) Authorize City Manager to negotiate an agreement for additional outreach services for an initial one-\nyear term, pending discussion and allocation of available funds.\n4) Authorize FY 2023/24 budget allocation of $1,954,843 in remaining American Rescue Plan Act funds.\n5) Authorize staff to budget Permeant Local Housing Allocation funds up to $423,286 if the City is\nawarded these funds Los Angeles County Development Authority.\n6) Authorize staff to continue working with SGVCOG and SGVRHT on securing additional funding for\nthe project.\nPreliminary Estimated Cost is $1,548,000 for construction and $625,000 for the first-year operations. Is the\nCost of this item budgeted? No, Fund/Account No: TBT

10. APPROVAL OF INCREASE TO CONTRACT PURCHASE ORDER FOR PROFESSIONAL\nENGINEERING SERVICES AGREEMENT.\nRECOMMENDED ACTION:\nApprove an increase to the contract purchase order for Willdan by $32,022; and Authorize the City Manager\nto increase the compensation for a total not-to-exceed contract amount of $266,583\nTotal Cost: $266,583.00 (Increase Contract P.O. by $32,022.00) Is the Cost of this item budgeted? Yes\nFund/Account No: Federal HSIP Grant Fund 28 (28-80-000-662-7120/66222A-7120)\n9/18/2023 -6-

11. PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS EXECUTED BY CITY\nMANAGER.\nRECOMMENDED ACTION:\nReceive and file the list of purchase orders.\nTotal Cost: $107,438 Is the Cost of this item budgeted? Yes\nFund/Account No: Various Accounts

12. APPROVAL OF LEASE AGREEMENT WITH ENTERPRISE FLEET FOR COMMUNITY\nRESOURCES LIFT GATE TRUCK.\nRECOMMENDED ACTION:\nWaive competitive bidding as authorized under Azusa Municipal Code Section 2.521(a) and approve the\nlease agreement with Enterprise Fleet Management for the lease of a 2024 Chevrolet Silverado Lift Gate\nthrough the use of a bid with TIPS-USA; and Authorize the City Manager to execute the lease agreement\nwith Enterprise Fleet Management.\nTotal Cost: $74,494.11 over five years. Is the Cost of this item budgeted? Yes\nFund/Account No: 10-25-410-000-7135

13. APPROVAL OF FIRST AMENDMENT TO AGREEMENT FOR SLAUSON POOL\nMAINTENANCE SERVICES AND REPAIR BETWEEN CITY OF AZUSA AND HASA, INC., DBA\nCOMMERCIAL AQUATIC SERVICES.\nRECOMMENDED ACTION:\nApprove the First Amendment to the Slauson Pool Maintenance and Repair Agreement between the City\nand Hasa, Inc., DBA Commercial Aquatic Services; and Authorize the City Manager to execute an\namendment to the contract, in a form acceptable to the City Attorney, on behalf of the City.\nTotal Cost: $36,348 Is the Cost of this item budgeted? Yes\nFund/Account No: 10-25-410-100-6493

14. AMENDMENT No. 2 TO MEMORANDUM OF AGREEMENT WITH THE SAN GABRIEL\nVALLEY COUNCIL OF GOVERNMENTS FOR CONTINUED PARTICIPATION IN THE SAN\nGABRIEL VALLEY NEIGHBORHOOD COYOTE MANAGEMENT PROGRAM.\nRECOMMENDED ACTION:\nApprove, and authorize the City Manager to execute subject to City Attorney approval as to form,\nAmendment No. 2 to the Memorandum of Agreement between the San Gabriel Valley Council of\nGovernments and the City of Azusa for continued participation in the San Gabriel Valley Neighborhood\nCoyote Program.\nTotal Cost: $10,600/annually Is the Cost of this item budgeted? Yes\nFund/Account No: 10-10-130-000-6625\n9/18/2023 -7-

15. ACCEPTANCE OF GRANT FROM CANYON CITY FOUNDATION.\nRECOMMENDED ACTION:\nAccept a grant award in the amount of $50,000 from Canyon City Foundation to the Community Resources\nDepartment; and Approve necessary budget amendment and adjust the current fiscal year budget\naccordingly.\nTotal Cost: $50,000 Grant Is the Cost of this item budgeted? N/A\nFund/Account No: 28-25-410-151-4599

16. PURCHASE OF TWO DJI MATRICE 350 UNMANNED AERIAL SYSTEMS.\nRECOMMENDED ACTION:\nApprove the acquisition of two Matrice 350 unmanned aerial systems for the purposes of enhancing public\nsafety by adding needed capability to the DFR program. Total quoted cost of $53,280.83.; and Approval of\npurchase through Advexure LLC. Advexure LLC is a Sourcewell vendor operating under contract #011223.\nTotal Cost: $53,280.83 Is the Cost of this item budgeted? Yes\nFund/Account No: 28203100417142

17. CONTRACT WITH FLYING LION, INC. FOR UNMANNED AIR SYSTEMS CONSULTING\nSERVICES.\nRECOMMENDED ACTION:\nApprove funding ($124,322) for services with Flying Lion Inc, so that the Azusa Police Department can\nenhance public safety by adding needed capability to the DFR program; and Approve funding pursuant to\nMunicipal Code 2-520(b), sole source. Flying Lion, Inc. provides a unique and sole source service which is\noutlined in attachment #2.\nTotal Cost: $124,322 Is the Cost of this item budgeted? Yes\nFund/Account No: 28203100417142

18. APPROVAL OF A GRANT AGREEMENT BETWEEN THE CITY OF AZUSA AND THE STATE\nOF CALIFORNIA NATURAL RESOURCES AGENCY FOR THE RELOCATION AND\nRESTORATION OF THE OLD SCHOOLHOUSE.\nRECOMMENDED ACTION:\nApprove Resolution No. 2023-C44 to receive $3 Million for the relocation and preservation of the Old\nSchoolhouse; and Authorize the City Manager to execute the grant Agreement between the City of Azusa\nand the State of California Natural Resources Agency in a form acceptable to the City Attorney.\nTotal Cost: $3,000,000 funded through a grant Is the Cost of this item budgeted? Yes\nFund/Account No: Will be established upon Council Approval.\n9/18/2023 -8-

19. APPROVAL OF A FUNDING AGREEMENT BETWEEN THE CITY OF AZUSA AND THE\nSTATE OF CALIFORNIA DEPARTMENT OF WATER RESOURCES FOR THE SOUTH\nRESERVOIR PROJECT.\nRECOMMENDED ACTION:\nApprove Resolution No. 2023-C45 to receive $3 Million for the replacement of the City of Azusa South\nReservoir; and Authorize the City Manager to execute the funding Agreement between the City of Azusa\nand the State of California Department of Water Resources in a form acceptable to the City Attorney.\nTotal Cost: $3,000,000 funded through a grant Is the Cost of this item budgeted? Yes\nFund/Account No: Will be established upon Council Approval.

2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED AUGUST\n17, 2023 THROUGH SEPTEMBER 14, 2023.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2023-C43 allowing certain claims and demands and specifying the funds out of which\nthe same are to be paid.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

20. APPOINTMENTS TO FILL VACANCIES ON CITY BOARDS AND COMMISSIONS.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2023-C46 appointing Joe Batarse to the Cultural & Historic Preservation\nCommission; Adopt Resolution No. 2023-C47 re-appointing Dena Simpson to the Library Commission;\nAdopt Resolution No. 2023-C48 re-appointing Lita Abella to the Library Commission; Adopt Resolution\nNo. 2023-C49 re-appointing Mitchell Loera to the Parks & Recreation Commission; Adopt Resolution No.\n2023-C50 appointing Patricia Gonzales to the Parks & Recreation Commission; Adopt Resolution No.\n2023-C51 appointing Dennis Pellegrino to the Planning Commission; Adopt Resolution No. 2023-C52\nappointing Daniel Gavahi to the Planning Commission; and Adopt Resolution No. 2023-C53 appointing\nChris Dodson to the Planning Commission.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

21. APPROVAL OF RESOLUTION TO APPLY FOR AND ACCEPT, IF FUNDED, A COMMUNITY\nRESILIENCE CENTERS PLANNING GRANT FROM THE CALIFORNIA STRATEGIC\nGROWTH COUNCIL.\nRECOMMENDED ACTION:\nApprove the application of a Community Resilience Centers Planning Grant to the CA Strategic Growth\nCouncil; Adopt Resolution No. 2023-C54; and Authorize the City Manager to execute the Grant Agreement, if\nawarded, in a form acceptable to the City Attorney, on behalf of the City, subject to non-substantive changes\nmade by the City Manager and City Attorney.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

22. CONSIDERATION OF ADOPTION OF A RESOLUTION OF INTENTION DECLARING\nINTENTION TO ANNEX TERRITORY TO THE DESIGNATED IMPROVEMENT AREA NO. 3\nOF THE COMMUNITY FACILITIES DISTRICT NO. 2005-1 (ROSEDALE) OF THE CITY OF\nAZUSA AND ADOPTING A MAP OF THE AREA PROPOSED TO BE ANNEXED THERETO\n(ANNEXATION NO. 1).\nRECOMMENDED ACTION:\n9/18/2023 -9-\nAdopt a Resolution No. 2023-C55, A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE\nCITY OF AZUSA, CALIFORNIA, DECLARING INTENTION TO ANNEX TERRITORY TO THE\nDESIGNATED IMPROVEMENT AREA NO. 3 OF COMMUNITY FACILITIES DISTRICT NO. 2005-1\n(ROSEDALE) OF THE CITY OF AZUSA AND ADOPTING A MAP OF THE AREA PROPOSED TO\nBE ANNEXED THERETO (ANNEXATION NO. 1)\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

3. HUMAN RESOURCES ACTION ITEMS.\nRECOMMENDED ACTION:\nApprove the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

4. APPROVAL OF OFF-CAMPUS FEDERAL WORK STUDY PROGRAM AGREEMENTS WITH\nAZUSA PACIFIC UNIVERSITY.\nRECOMMENDED ACTION:\nApprove an agreement with Azusa Pacific University for Azusa Reads/Writes/Counts and Discovery Club;\nand Authorize the City Manager to execute the amendments, in a form acceptable to the City Attorney, on\nbehalf of the City.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

5. ACCEPTANCE OF GRANT FROM THE CANYON CITY FOUNDATION.\nRECOMMENDED ACTION:\nAccept the grant award from Canyon City Foundation.\nTotal Cost: $40,000 (Grant) Is the Cost of this item budgeted? Yes\nFund/Account No: TBT

6. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE\nMONTH OF JUNE 2023.\nRECOMMENDED ACTION:\nReceive, review, and file the City Treasurer’s Report for the month of June 2023.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A\n9/18/2023 -5-

7. FIRST AMENDMENT AUTHORIZING TO SUBSITUTE THE PURCHASE OF FOUR 2024 FORD\nUTILITY POLICE INTERCEPTORS WITH THE PURCHASE OF FOUR DODGE DURANGO\nPURSUIT VEHICLES DUE TO LONG PRODCUTION DELAYS.\nRECOMMENDED ACTION:\nApprove the First Amendment to the agreement authorizing a change to purchase four (4) 2024 Dodge\nDurango Pursuit SUV’s vehicles from National Auto Fleet Group in Watsonville, California 95076, in an\namount not to exceed $215,832.08; and Approve the purchase of these vehicles based on the competitive bid\nprocess completed by the County of Los Angeles as authorized under AMC Section 2-253, from which they\nordered Dodge Durango Pursuit Vehicles under the Sourcewell master vehicle contract #091521-NAF.\nTotal Cost: $215,832.08 Is the Cost of this item budgeted? Yes\nFund/Account No: Equipment Replacement #4620310000-7135

8. REQUEST TO APPROVE PURCHASE OF UNITRENDS BACKUP APPLIANCES AND CLOUD\nSTORAGE FROM PIVOTAL DATA SOLUTIONS.\nRECOMMENDED ACTION:\nWaive the competitive bidding process as authorized under Azusa Municipal Code section 2- 517(38)\nSolicitation and Bidding exceptions; Computers, Computer Components; and Approve the purchase of (2)\nUnitrends Recovery Series Appliance Bundle Model R90605 with Unitrends Cloud Service Subscription for\na total of $189,979.13.\nTotal Cost: $189,979.13 Is the Cost of this item budgeted? Yes\nFund/Account No: 4849930000-7142 (50%) and #4849942000-7142 (50%)

9. APPROVAL OF INCREASE TO CONTRACT PURCHASE ORDER FOR THE 2022 AND 2023\nRESIDENTIAL ROADWAY REHABILITATION PROJECT.\nRECOMMENDED ACTION:\nApprove an increase to the contract purchase order for Toro Enterprises, Inc. by $150,000; and Authorize\nthe City Manager to increase the compensation for a total not-to-exceed contract amount of $2,708,716\nTotal Cost: $2,708,716.00 (Increase Contract P.O. by $150,000) Is the Cost of this item budgeted? Yes\nFund/Account No: Citywide Sidewalk Improvements (Acct. 10-80-000-662-7120/66222B-7120)

1. SECOND READING OF ORDINANCE MODIFYING ARTICLE XI OF THE AZUSA MUNICIPAL\nCODE- REAL PROPERTY RECORDS REPORT, SECTION 14-331 – EXCEPTIONS OF THE\nCITY OF AZUSA.\nRECOMMENDED ACTION:\n1) Read by title only, second reading and Adopt Ordinance No. 2023-03.\nAN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA ADOPTING A\nCODE AMENDMENT MODIFYING AND AMENDING ARTICLE XI – REAL PROPERTY RECORDS\nREPORT, SECTION 14-331 EXCEPTIONS AND DETERMINING THE ORDINANCE TO BE EXEMPT\nFROM CEQA\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY\nDATED AUGUST 17, 2023 THROUGH SEPTEMBER 14, 2023.\nRECOMMENDED ACTION:\n1) Adopt Resolution No. 2023-R11 allowing certain claims and demands to be paid out of Successor\nAgency Funds.