Azusa — 2023-11-06

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California\nGovernment Code, Section 54956.9(d)(1).\nCase Name: Carlos Carachure vs City of Azusa: Los Angeles Superior Court Case No. 22STCP03478

2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California\nGovernment Code, Section 54956.9(d)(1)\nCase Name: Carlos Carachure et.al. vs City of Azusa; Los Angeles Superior Court Case No. 22STCV31418.\n11/6/2023 -1-

3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government\nCode, Section 54956.8.\nCity Negotiators: Sergio Gonzalez, City Manager\nProperty Address: 152 E. Foothill Blvd; APN: 8611-003-052\nNegotiating Parties: Fred Kaplan, Broker, Bank of America\nUnder Negotiation: Price and Terms for Purchase

1. Call to Order

2. Roll Call

5. Closed Session Report by the City Attorney\nCEREMONIAL\n1. Presentation of Proclamation proclaiming the Month of November 2023 as Family Court Awareness Month\nin the City of Azusa.\n2. Presentation of Proclamation proclaiming the Week of November 12-18, 2023 as United Against Hate\nWeek in the City of Azusa.\n3. Presentation of Proclamation proclaiming November 25, 2023 as Small Business Saturday in the City of\nAzusa.\n4. Certificates of Recognition to the Winners of the Golden Days Window Decorating Contest.

1. City Manager Communications.

1. INTRODUCTORY PUBLIC HEARING NO. 1 - CONSIDER AND DISCUSS COMPOSITION OF\nVOTING DISTRICTS FOR BY-DISTRICT ELECTIONS IN COMPLIANCE WITH THE\nCALIFORNIA VOTING RIGHTS ACT.\nRECOMMENDED ACTION:\n1) Conduct the introductory public hearing to receive and consider any public input; and\n2) Provide further direction to City staff.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

2. PUBLIC HEARING - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA\nAPPROVING PARTICIPATION IN THE LOS ANGELES URBAN COUNTY PERMANENT\nLOCAL HOUSING ALLOCATION PROGRAM.\nRECOMMENDED ACTION:\n1) Open the Public Hearing, receive public testimony, and close the Public Hearing;\n2) Review and adopt the following Resolution No. 2023-C63: A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING PARTICIPATION IN THE\nLOS ANGELES URBAN COUNTY PERMANENT LOCAL HOUSING ALLOCATION PROGRAM\nBY AUTHORIZING THE MAYOR, OR HIS/HER DESIGNEE, TO SIGN A REIMBURSABLE\nCONTRACT WITH THE LOS ANGELES COUNTY DEVELOPMENT AUTHORITY (LACDA)\nACTING ON BEHALF OF THE COUNTY\n11/6/2023 -3-\n3) Authorize the City Manager to execute the grant Agreement between the City of Azusa and the\nCalifornia State Department of Housing and Community Development in a form acceptable to the City\nAttorney.\nTotal Cost: $426,286 Is the Cost of this item budgeted? No\nFund/Account No: 2810110003-XXXX; 2810110004-XXXX

3. PUBLIC HEARING - CONSIDERATION OF ADOPTION OF A RESOLUTION CALLING A\nSPECIAL ELECTION AND A RESOLUTION DECLARING ELECTION RESULTS RELATED\nTO IMPROVEMENT AREA NO. 3 OF THE COMMUNITY FACILITIES DISTRICT NO. 2005-1\n(ROSEDALE) OF THE CITY OF AZUSA\nRECOMMENDED ACTION:\n1) Open the Public Hearing, receive public testimony, close the Public Hearing;\n2) Adopt Resolution No. 2023-C64, calling a Special Election and Submitting to the Qualified Electors of\nTerritory Proposed to be Annexed to the Designated Improvement Area No. 3 of Community Facilities\nDistrict No. 2005-1 (Rosedale) of the City of Azusa the Question of Levying Special Taxes within that\nTerritory (Annexation No. 1);\n3) Adopt a Resolution No. 2023-C65, declaring Election Results for the Annexation of Territory to the\nDesignated Improvement Area No. 3 of Community Facilities District No. 2005-1 (Rosedale) of the City\nof Azusa (Annexation No. 1); and\n4) Waive further reading, read by title only, and introduce first reading of Ordinance No. 2023-06,\nauthorizing the Levy of Special Taxes in a Community Facilities District, including Certain Annexation\nTerritory identified as Annexation No 1, into Improvement Area No. 3 of the Community Facilities\nDistrict No. 2005-1 (Rosedale).\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

4. FIRST READING - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA\nMODIFYING AND AMENDING ARTICLE VIII – GARAGE, YARD AND PATIO SALES,\nSECTION 18-532 GARAGE SALE REGULATIONS AND DETERMINING THIS ORDINANCE BE\nEXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.\nCEQA. This Ordinance is not a project within the meaning of Section 15378 of the State of California Environmental\nQuality Act (“CEQA”) Guidelines, because it has no potential for resulting in physical change in the environment,\ndirectly or indirectly. The City Council further finds, under Title 14 of the California Code of Regulations, Section\n15061(b)(3), that this Ordinance is nonetheless exempt from the requirements of CEQA in that the activity is covered\nby the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the\nenvironment. Where it can be seen with certainty that there is no possibility that the activity in question may have a\nsignificant effect on the environment, the activity is not subject to CEQA. The City Council, therefore, directs that a\nNotice of Exemption be filed with the County Clerk of the County of Los Angeles in accordance with CEQA\nGuidelines.\n11/6/2023 -4-\nRECOMMENDED ACTION:\n1) Find the requested project exempt from the California Environmental Quality Act (CEQA); and\n2) Waive further reading, read by title only, and introduce first reading of Ordinance No. 2023-06;\nAN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA\nADOPTING A CODE AMENDMENT MODIFYING AND AMENDING ARTICLE VIII –\nGARAGE, YARD AND PATIO SALES, SECTION 18-532 GARAGE SALE REGULATIONS\nAND DETERMINING THE ORDINANCE TO BE EXEMPT FROM CEQA\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

1. MINUTES OF THE REGULAR MEETING DATED SEPTEMBER 18, 2023.\nRECOMMENDED ACTION:\nApprove minutes as written.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

10. APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES OF\nAZUSA, DUARTE, AND IRWINDALE TO COLLABORATE ON SERVICES TO ENHANCE\nPUBLIC SAFETY IN THE NORTH SAN GABRIEL RIVER AREA.\nRECOMMENDED ACTION:\nApprove and authorize the City Manager to enter into a Memorandum of Understanding (MOU) and\nauthorize the City's continued participation in the North San Gabriel River Working Group ("NSGRWG") to\ncollaborate on services and enhance public safety in the North San Gabriel River Area with the Cities of\nDuarte and Irwindale.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

11. REQUEST TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH MESA\nENERGY SYSTEMS, INC. DBA: EMCOR SERVICES MESA ENERGY FOR MAINTENANCE\nAND REPAIR SERVICES OF THE CITY’S HVAC SYSTEMS.\nRECOMMENDED ACTION:\nWaive purchasing procedures as authorized under Azusa Municipal Code Section 2-521; and Approve a\nProfessional Services Agreement with EMCOR for preventative maintenance of the City’s HVAC systems\nin an amount not to exceed $109,608 per year; and Authorize an annual blanket purchase order in the\namount of $50,000 for miscellaneous repair work; and Authorize the City Manager to execute the\nProfessional Services Agreement, in a form acceptable to the City Attorney, on behalf of the City.\nTotal Cost: $109,608 Is the Cost of this item budgeted? 50% through General Fund\nFund/Account No: 10-55-666-000-6493 and 24-40-739-082-6625/MMUNIB-6625\n11/6/2023 -7-

12. PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS EXECUTED BY CITY\nMANAGER.\nRECOMMENDED ACTION:\nReceive and file the list of purchase orders.\nTotal Cost: $295,882.09 Is the Cost of this item budgeted? Yes\nFund/Account No: Various Accounts

13. APPROVAL OF EXTENSION TO LEASE AGREEMENT FOR OPTIONS FOR LEARNING\nLOCATED AT 328 N. ORANGE PLACE, AZUSA, CA.\nRECOMMENDED ACTION:\nApprove Amendment One to Lease Agreement, which allows for a one-year Lease extension to Options for\nLearning for Space at 328 N. Orange Place; and Authorize the City Manager to execute Amendment One to\nLease Agreement, in a form acceptable to the City Attorney, on behalf of the City, subject to non-\nsubstantive changes made by the City Manager and the City Attorney.\nTotal Cost: One, $1 revenue annually Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED\nOCTOBER 12, 2023 THROUGH NOVEMBER 1, 2023.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2023-C66 allowing certain claims and demands and specifying the funds out of which\nthe same are to be paid.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

3. HUMAN RESOURCES ACTION ITEMS.\nRECOMMENDED ACTION:\nApprove the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A\n11/6/2023 -5-

4. ACCEPTANCE OF PROJECT COMPLETION AND AUTHORIZATION TO FILE A NOTICE OF\nCOMPLETION FOR VOIP (VOICE OVER INTERNET PROTOCOL) TELECOMMUNICATION\nSYSTEM PROJECT.\nRECOMMENDED ACTION:\nAccept the project completion; and Authorize staff to file a Notice of Completion for the VoIP\nTelecommunication System Project.\nTotal Cost: $202,930.77 Is the Cost of this item budgeted? Yes\nFund/Account No: Capital & Infrastructure Account #46-00-000-000-7140

5. APPROVE GRANT AGREEMENT FROM CALIFORNIA OFFICE OF TRAFFIC SAFETY FOR\nTHE “SELECTIVE TRAFFIC ENFORCEMENT PROGRAM” (STEP) 2023-2024, GRANT\nNUMBER PT24009.\nRECOMMENDED ACTION:\nAccept a grant in the amount of $95,000 (for hourly wages at an overtime rate) from the California Office of\nTraffic Safety (OTS) to conduct DUI Saturation Patrols to apprehend drunk drivers, Warrant Service\nOperations and other related programs; and Authorize the Mayor to execute the grant agreement.\nTotal Cost: $95,000 (Grant Acceptance) Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

6. APPROVE GRANT AGREEMENT FROM CALIFORNIA OFFICE OF TRAFFIC SAFETY FOR\nTHE “TRAFFIC RECORDS IMPROVEMENT PROJECT” (TRIP) 2023-2024, GRANT NUMBER\nTR24004.\nRECOMMENDED ACTION:\nAccept a grant in the amount of $60,000 (for software) from the California Office of Traffic Safety (OTS)\nand Authorize the Mayor to execute the grant agreement\nTotal Cost: $60,000 Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

7. JUSTICE ASSISTANCE GRANT (JAG) - ACCEPTANCE OF GRANT FUNDING.\nRECOMMENDED ACTION:\nAuthorize the City Manager to execute all contracts, reports, and other documents required for receiving\nsuch funds pursuant to the terms and conditions of the U.S. Department of Justice\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A\n11/6/2023 -6-

8. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE\nMONTH OF AUGUST 2023.\nRECOMMENDED ACTION:\nReceive, review, and file the City Treasurer’s Report for the month of August 2023.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

9. APPROVE CHANGE ORDER FOR POLICE DEPARTMENT RANGE UPGRADE.\nRECOMMENDED ACTION:\nAuthorize a budget amendment for an increase of $7,260.50 for a change order with InVeris.\nTotal Cost: $7,260.50 Is the Cost of this item budgeted? No\nFund/Account No: 46 80 000 310 7125 31023A

1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY\nDATED SEPTEMBER 29, 2023 THROUGH NOVEMBER 1, 2023.\nRECOMMENDED ACTION:\n1) Adopt Resolution No. 2023-R13 allowing certain claims and demands to be paid out of Successor\nAgency Funds.