Azusa — 2023-11-20

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California\nGovernment Code, Section 54956.9(d)(1)\nCase Name: City of Whittier, et al vs. Superior Court of the State of California, County of Los Angeles:\nCASE NO. 23STCP03579

2. CONFERENCE WITH LEGAL COUNSEL -WORKERS COMPENSATION CLAIM Pursuant to\nCalifornia Government Code, Section 54956.95.\nCase Name: Joseph Stewart v. City of Azusa; WC Claim No. 4A21120AKPA0001\n11/20/2023 -1-

3. CONFERENCE WITH LEGAL COUNSEL -WORKERS COMPENSATION CLAIM Pursuant to\nCalifornia Government Code, Section 54956.95.\nCase Name: Charles Wilkins v. City of Azusa; WC Claim No. 4021026A6420001

4. CONFERENCE WITH LEGAL COUNSEL -WORKERS COMPENSATION CLAIM Pursuant to\nCalifornia Government Code, Section 54956.95.\nCase Name: Charles Wilkins v. City of Azusa; WC Claim No. 4A22020VV6G0001

5. Closed Session Report by the City Attorney\nCEREMONIAL - None\n11/20/2023 -2-

1. Pet of the Month’ Presentation by Los Angeles County Animal Care & Control.

2. City Manager Communications.

1. ACCEPTANCE OF BUILDING FORWARD FUNDS FROM THE CA STATE LIBRARY AND\nAUTHORIZATION OF LOCAL MATCH.\nRECOMMENDED ACTION:\n1) Approve Resolution No. 2023-C67 to receive $6,497,703 from the California State Library for the\nBuilding Forward Grant for the Azusa City Library Equitable and Inclusive Improvements Project; and\n2) Authorize the City Manager to execute the Grant Agreement between the City of Azusa and California\nState Library in a form acceptable to the City Attorney; and\n3) Authorize the match for a total of 3,248,847 to meet the required condition of the grant agreement; and\n4) Authorize the use of $2,000,000 already earmarked for the Library Capital Improvement Project; and\n5) Authorize the use of $500,000 of funds from the General Fund Excess Reserves; and\n6) Authorize the use of $748,847 from the Light & Water Public Benefit Fund as a local match to meet the\nrequired condition of the grant agreement.\nTotal Cost: $9,746,550 Is the Cost of this item budgeted? Yes\nFund/Account No: $6,497,703 from grant account 2830511086-7125/51024A-7125, $2,000,000 from\napproved FY2023-24 CIP Budget account 1080000510-7125/51023A-7125, Upon Council approval:\n$500,000 from 1080000510-7125/51023A-7125 and $748,852 under account 24-40-739-082-6625/51024B-\n6625.

2. AWARD CONTRACT TO LIFEARK FOR $1,578,343 FOR THE PURCHASE, DELIVERY, AND\nINSTALLATION OF PRE-FABRICATED HOUSING UNITS, AND $250,000 FOR THE\nINCLUSTION OF A DECK FOR THE AZUSA RESOURCE CENTER.\nRECOMMENDED ACTION:\n1) Approval sole source acquisition per the Azusa Municipal Code Section Sec. 2-520 for the\nprocurement of unique commodities or services under the City’s current declaration of local emergency;\nand\n2) Authorize City Manager to enter into agreement with LifeArk for the procurement of prefabricated\nmodular units, delivery, on-site installation and assembly; and\n11/20/2023 -3-\nTotal Cost: $1,828,343 Is the Cost of this item budgeted? Yes\nFund/Account No: 54-00-000-000 in project #11024A

1. MINUTES OF THE REGULAR MEETING DATED OCTOBER 2, 2023.\nRECOMMENDED ACTION:\nApprove minutes as written.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED\nNOVEMBER 2, 2023 THROUGH NOVEMBER 16, 2023.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2023-C68 allowing certain claims and demands and specifying the funds out of which\nthe same are to be paid.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

3. HUMAN RESOURCES ACTION ITEMS.\nRECOMMENDED ACTION:\nApprove the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules\nand applicable Memorandum of Understanding(s); and Approve Side Letter of Agreement with the Azusa\nMid-Management Association (AMMA) related to take-home vehicle for Public Works Superintendent –\nFleet and Streets.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

4. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE\nMONTH OF SEPTEMBER 2023.\nRECOMMENDED ACTION:\nReceive, review, and file the City Treasurer’s Report for the month of September 2023.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A\n11/20/2023 -4-

5. APPROVAL OF FIRST AMENDMENT TO AGREEMENT WITH SOUTHERN CALIFORNIA\nFLEET SERVICES, INC. FOR FLEET MAINTENANCE SERVICES.\nRECOMMENDED ACTION:\nApprove the First Amendment to the Fleet Maintenance Service Agreement between the City of Azusa and\nSouthern California Fleet Services, Inc.; and Authorize the City Manager to execute an amendment to the\ncontract, in a form acceptable to the City Attorney, on behalf of the City.\nTotal Cost: $130,000 Is the Cost of this item budgeted? Yes\nFund/Account No: Various Accounts

6. AWARD CONTRACT FOR DOG PARK CONSULTING DESIGN SERVICES, INCLUDING\nFINAL CONCEPT DEVELOPMENT AND COMPLETION OF PLANS, SPECIFICATIONS AND\nDRAWINGS.\nRECOMMENDED ACTION:\nAward a Professional Services Agreement in the amount of $121,604, which includes 10% for contingency\nfor potential change orders as needed, to IDS Group, for the final concept development, and completion of\nplans, specifications, drawings, construction design support, and assistance with the bidding process and\nevaluations, and; Authorize the City Manager to execute a contract, in a form acceptable to the City\nAttorney, on behalf of the City, subject to non-substantive changes made by the City Manager and City\nAttorney.\nTotal Cost: $121,604 Is the Cost of this item budgeted? Yes\nFund/Account No: 10-80-000-420-7120/42023A

1. SECOND READING OF ORDINANCE AUTHORIZING THE LEVY OF SPECIAL TAXES IN A\nCOMMUNITY FACILITIES DISTRICT, INCLUDING CERTAIN ANNEXATION TERRITORY\nIDENTIFIED AS ANNEXATION NO 1, INTO IMPROVEMENT AREA NO. 3 OF THE\nCOMMUNITY FACILITIES DISTRICT NO. 2005-1 (ROSEDALE).\nRECOMMENDED ACTION:\n1) Read by title only, second reading and Adopt Ordinance No. 2023-06; AN ORDINANCE OF THE\nCITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AUTHORIZING THE LEVY OF\nSPECIAL TAXES IN A COMMUNITY FACILITIES DISTRICT, INCLUDING CERTAIN\nANNEXATION TERRITORY IDENTIFIED AS ANNEXATION NO 1, INTO IMPROVEMENT\nAREA NO. 3 OF THE COMMUNITY FACILITIES DISTRICT NO. 2005-1 (ROSEDALE).\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

2. SECOND READING OF ORDINANCE MODIFYING AND AMENDING ARTICLE VIII –\nGARAGE, YARD AND PATIO SALES, SECTION 18-532 GARAGE SALE REGULATIONS AND\nDETERMINING THIS ORDINANCE BE EXEMPT FROM THE CALIFORNIA\nENVIRONMENTAL QUALITY ACT.\n11/20/2023 -5-\nRECOMMENDED ACTION:\n1) Read by title only, second reading and Adopt Ordinance No. 2023-07; AN ORDINANCE OF THE\nCITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA ADOPTING A CODE AMENDMENT\nMODIFYING AND AMENDING ARTICLE VIII – GARAGE, YARD AND PATIO SALES,\nSECTION 18-532 GARAGE SALE REGULATIONS AND DETERMINING THE ORDINANCE TO\nBE EXEMPT FROM CEQA\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY\nDATED NOVEMBER 2, 2023 THROUGH NOVEMBER 16, 2023.\nRECOMMENDED ACTION:\n1) Adopt Resolution No. 2023-R14 allowing certain claims and demands to be paid out of Successor\nAgency Funds.