Azusa — 2023-12-04

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California\nGovernment Code, Section 54956.9(d)(1)\nCase Name: Carlos Carachure vs City of Azusa: Los Angeles Superior Court Case No. 22STCP03478.

2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California\nGovernment Code, Section 54956.9(d)(1)\nCase Name: Carachure et.al. vs City of Azusa; Los Angeles Superior Court Case No. 22STCV31418.\n12/04/2023 -1-

3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California\nGovernment Code, Section 54956.8.\nCity Negotiators: Sergio Gonzalez, City Manager\nProperty Address: 624-628 N. San Gabriel Ave, Azusa, CA 91702\nNegotiating Parties: Henry Bouchot, Housing Solutions\nUnder Negotiation: Price and Terms for Purchase

5. Closed Session Report by the City Attorney\nCEREMONIAL\n1. Presentation of Certificates of Appreciation to Louie Gomez, Lavonne Moralez, and Carlos Macias for the\n2023 cruising back to Route 66 event.\n12/04/2023 -2-

1. Citrus College Update by Trustee Anthony Contreras and President Dr. Greg Schulz.

2. Small Business Support Grant Program update.

3. City Manager Communications.

1. PUBLIC HEARING NO. 2 – CONTINUED DISCUSSION OF TRANSITION TO BY-DISTRICT\nELECTIONS IN COMPLIANCE WITH THE CALIFORNIA VOTING RIGHTS ACT.\nRECOMMENDED ACTION:\n1) Conduct the second required public hearing to receive and consider any public input; and\n2) Provide further direction to City staff.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

2. IMPLEMENTATION OF CITY-WIDE CLASSIFICATION & COMPENSATION STUDY.\nRECOMMENDED ACTION:\n1) Adopt Resolution No. 2023-C74, adopting the revised City of Azusa Classification and Compensation\nPlan.\nTotal Cost: $1,207,968 Is the Cost of this item budgeted? No\nFund/Account No: All City Funds

1. MINUTES OF THE REGULAR MEETING DATED OCTOBER 16, 2023.\n12/04/2023 -3-\nRECOMMENDED ACTION:\nApprove minutes as written.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

10. AUTHORIZATION TO ENTER INTO BLANKET PURCHASE ORDER AND WAVE\nPURCHASING PROCEDURES, SECTION 2-520(b) SOLE SOURCE OF THE AZUSA\nMUNICIPAL CODE TO ENTER INTO AN AGREEMENT WITH AVALON AMENITIES TO\nPURCHASE DOWNTOWN FURNITURE.\nRECOMMENDED ACTION:\nApprove a Blanket Purchase Order with Avalon Amenities, Inc. to allow the acquisition and installation of\nup to 17 new benches, 25 new trash receptacles; waive the competitive bidding process as authorized under\nAzusa Municipal Code Section 2-502(b) which provides exceptions for sole source providers; and authorize\nthe City Manager to execute the Blanket Purchase Order, subject to any non-substantive revisions approved\nby the City Attorney, and perform any other obligations of the City under the PO.\nTotal Cost: $87,861.55 Is the Cost of this item budgeted? Yes\nFund/Account No: 10800006627120/66222C-7120

11. REQUEST TO AWARD CONTRACT TO STREETLIGHT RESTORATION SPECIALISTS, INC.\nTO PAINT STREET LIGHTS AND BOLLARDS IN DOWNTOWN AZUSA.\nRECOMMENDED ACTION:\nAward a contract in the amount of $95,843 to Streetlight Restoration Specialists, Inc. to prepare, prime and\nrepaint street lights, pole, and bollard in Downtown Azusa; and, authorize the City Manager to execute the\nPublic Works Contract, approve any non-substantive revisions, in a form acceptable to the City Attorney, on\nbehalf of the City.\nTotal Cost: $95,843 Is the Cost of this item budgeted? Yes\nFund/Account No: 10800006627120/66222C-7120

12. PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS EXECUTED BY CITY\nMANAGER.\nReceive and file the list of purchase orders.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

13. ADOPTION OF EMPLOYEE HANDBOOK - POLICIES.\nAdopt Resolution No. 2023-C73, adopting an updated Employee Handbook (Policies).\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED\nNOVEMBER 17, 2023 THROUGH NOVEMBER 29, 2023.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2023-C69 allowing certain claims and demands and specifying the funds out of which\nthe same are to be paid.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

3. HUMAN RESOURCES ACTION ITEMS.\nRECOMMENDED ACTION:\nApprove the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules\nand applicable Memorandum of Understanding(s).\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

4. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA EXTENDING THE\nPROCLAMATION OF LOCAL EMERGENCY CAUSED BY THE HOMELESS CRISIS.\nRECOMMENDED ACTION:\nReceive, and adopt the following Resolution No. 2023-C70.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

5. APPROVAL OF RESOLUTION TO APPLY FOR AND ACCEPT, IF FUNDED, AN OUTDOOR\nEQUITY GRANT FROM THE STATE DEPARTMENT OF PARKS AND RECREATION.\nRECOMMENDED ACTION:\nApprove the application of an Outdoor Equity Grant to the State Department of Parks and Recreation; and\nAdopt Resolution No. 2023-C71; and authorize the City Manager to execute the Grant Agreement, if\nawarded, in a form acceptable to the City Attorney, on behalf of the City, subject to non-substantive changes\nmade by the City Manager and City Attorney.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A\n12/04/2023 -4-

6. APPROVE FINAL TRACT MAP NO. 82881.\nRECOMMENDED ACTION:\nThat this project complies with the General Plan and is consistent with the approved tentative map and any\namendments thereto; and that the City Council approves the subject map and accepts the easement\ndedication shown on said map; and that pursuant to Section 66436(a)(3)(A)(i-vii) of the Subdivision Map\nAct, the City Council hereby finds that the development of the property will not unreasonably interfere with\nthe easements held by Howard Biglow for ingress and egress, recorded on December 10, 1974.\nFurthermore, per said Section 66436(a)(3)(A)(i-vii) of the Subdivision Map Act, the City Council accepts\nthe map without the signature of said easement holders; and approve Final Tract Map No. 82881; and\nauthorize the City Clerk to endorse on the face of the map the certificates, which embodies the approval of\nsaid map and acceptance of any grants, easements and dedications.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

7. AUTHORIZATION TO ENTER INTO AGREEMENTS WITH KOA CORPORATION, WILLDAN\nENGINEERING, LAE ASSOCIATES, AND ONWARD ENGINEERING, FOR ON-CALL\nPROFESSIONAL ENGINEERING SERVICES.\nRECOMMENDED ACTION:\nAdopt agreements for on-call professional engineering services with KOA Corporation, Willdan\nEngineering, LAE Associates, and Onward Engineering; and authorize the City Manager to execute the\nagreements, in a form acceptable to the City Attorney, on behalf of the City.\nTotal Cost: Yes Is the Cost of this item budgeted? Yes\nFund/Account No: 10556510006399

8. APPROVE PLANS AND SPECIFICATIONS FOR THE COMMUNITY DEVELOPMENT BLOCK\nGRANT (CDBG) SIDEWALK AND ADA IMPROVEMENTS PROJECT NO. 602600-23 AND\nAUTHORIZE STAFF TO SOLICIT A NOTICE OF INVITING BIDS.\nRECOMMENDED ACTION:\nApprove the Plans and Specifications for CDBG Project No. 602600-23; and authorize staff to solicit a\nNotice of Inviting Bids for the for the CDBG Project 602600-23, Sidewalks and ADA Improvements.\nTotal Cost: $140,381 Is the Cost of this item budgeted? Yes\nFund/Account No: 18359100007175/602600-7176

9. RESOLUTION TO APPROVE THE UPDATED CITY OF AZUSA TITLE VI PROGRAM.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2023-C72 approving the updated City of Azusa Title VI Program, a requirement to\ncomply with the Civil Rights Act of 1964 for all agencies receiving Federal Transit Administration grant\nfunds.\n12/04/2023 -5-\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A