Azusa — 2024-01-16

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California\nGovernment Code, Section 54956.9(d)(1)\nCase Name: City of Whittier, et al vs. Superior Court of the State of California, County of Los Angeles:\nCASE NO. 23STCP03579\n1/16/2024 -1-

2. CONFERENCE WITH LEGAL COUNSEL – LIABILITY CLAIM - Pursuant to California\nGovernment Code, Section 54956.95.\nCase Number/Claimant: General Liability Carl Warren File No: 3027477, Roderick Garcia.\nAgency: City of Azusa

3. CONFERENCE WITH LEGAL COUNSEL – LIABILITY CLAIM - Pursuant to California\nGovernment Code, Section 54956.95.\nCase Number/Claimant: General Liability Carl Warren File No: 3031628, Jesus Flores\nAgency: City of Azusa

4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government\nCode, Section 54956.8.\nCity Negotiators: Sergio Gonzalez, City Manager\nProperty Address: 624-628 N. San Gabriel Ave, Azusa, CA 91702 (APN 8611-004-912 and 8611-\n004-912\nNegotiating Parties: Jim Martindale, Martindale Commercial Real Estate Inc.\nUnder Negotiation: Price and Terms for Purchase

5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government\nCode, Section 54956.8.\nCity Negotiators: Sergio Gonzalez, City Manager\nProperty Address: 600-628 N. San Gabriel Ave, Azusa, CA 91702 (APN 8611-004-902 to 8611-\n004-907\nNegotiating Parties: Henry Bouchot, Housing Solutions\nUnder Negotiation: Price and Terms for Purchase

5. Closed Session Report by the City Attorney\nCEREMONIAL\n1. Presentation of Certificate of Recognition to ‘2getherWeFly’ for Downtown Azusa Toy Drive.

1. ‘Pet of the Month’ Presentation by Los Angeles County Animal Care & Control.

2. City Manager Communications.

1. PUBLIC HEARING - CONSIDERATION AND DISCUSSION OF COMPOSITION OF VOTING\nDISTRICTS FOR BY-DISTRICT ELECTIONS IN COMPLIANCE WITH THE CALIFORNIA\nVOTING RIGHTS ACT AND REVIEW DRAFT MAPS.\nRECOMMENDED ACTION:\n1) Conduct a public hearing to receive and consider any public input;\n2) Conduct initial review of draft voting district maps; and\n3) Provide further direction to City staff regarding:\n1/16/2024 -3-\na. The number of electoral voting districts;\nb. The election schedule (sequencing) of voting districts\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

2. PUBLIC HEARING TO CONSIDER APPROVING THE COMMUNITY DEVELOPMENT\nBLOCK GRANT (CDBG) PROJECTS AND BUDGET FOR THE NEW CDBG PROGRAM YEAR\nBEGINNING JULY 1, 2024 THROUGH JUNE 30, 2025.\nRECOMMENDED ACTION:\n1) Open the public hearing, receive testimony and presentation of the proposed projects, and adopt the\nresolution approving the 2024-2025 Community Development Block Grant (CDBG) Program;\n2) Authorize staff to release a Request for Proposal to seek qualified consulting firms for the provision of\nCDBG Housing Rehabilitation Services for Fiscal Year 2024-2025; and,\n3) Authorize the City Manager to execute all contracts and Agreements, in a form approved by the City\nAttorney, with the Los Angeles County Development Authority (LACDA), CDBG Program\nsubrecipients, and CDBG Program consultants; and\n4) Adopt Resolution No. 2024-C01, Adopting the Community Development Block Grant Program for Year\n2024-2025.\nTotal Cost: $441,136.00 Is the Cost of this item budgeted? Yes\nFund/Account No: Various Accounts

3. SELECTION OF MAYOR PRO-TEM.\nRECOMMENDED ACTION:\n1) Approve the selection of Council Member Edward J. Alvarez, as Mayor Pro-Tem for a one-year term,\nexpiring January 2025.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

4. PUBLIC HEARING - APPEAL OF THE PLANNING COMMISSION’S DESIGN REVIEW\nDECISION TO ALLOW FOR THE EXPANSION OF AN EXISTING 110-ROOM HOTEL AND\nPERMIT THE ADDITION OF 23 NEW GUEST ROOMS, AND VARIANCE MODIFICATION\nREQUEST TO ALLOW FOR A REDUCTION IN PARKING SPACES AT 229 SOUTH AZUSA\nAVENUE, AZUSA CALIFORNIA.\nRECOMMENDED ACTION:\n1) Continue the Public Hearing to the February 5, 2024 City Council Meeting.\n1/16/2024 -4-\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

1. MINUTES OF THE REGULAR MEETINGS DATED NOVEMBER 6, 2023 AND NOVEMBER 20,\n2024.\nRECOMMENDED ACTION:\nApprove minutes as written.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

10. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE\nMONTH OF OCTOBER 2023.\nRECOMMENDED ACTION:\nReceive, review, and file the City Treasurer’s Report for the month of October 2023.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

11. APPOINT DR. DEBRA G. MANUEL TO FILL VACANCY ON THE PLANNING COMMISSION\nWITH TERM EXPIRING SEPTEMBER 30, 2024.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2024-C05 appointing Dr. Debra G. Manuel to the Planning Commission.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

12. APPROVAL OF SECOND AMENDMENT FOR FLEET MAINTENANCE SERVICES\nAGREEMENT BETWEEN THE CITY OF AZUSA AND SVT FLEET LLC.\nRECOMMENDED ACTION:\nApprove the Second Amendment to the Maintenance Services Agreement between the City of Azusa and\nSVT Fleet LLC., formerly Southern California Fleet Services, Inc., for fleet maintenance services; and\nAuthorize the City Manager to execute the contract amendment, in a form acceptable to the City Attorney,\non behalf of the City.\n1/16/2024 -7-\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED\nDECEMBER 14, 2023 THROUGH JANUARY 10, 2024.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2024-C02 allowing certain claims and demands and specifying the funds out of which\nthe same are to be paid.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

3. HUMAN RESOURCES ACTION ITEMS.\nRECOMMENDED ACTION:\nApprove the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules\nand applicable Memorandum of Understanding(s).\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

4. ACCEPTANCE OF PROJECT COMPLETION AND AUTHORIZATION TO FILE A NOTICE OF\nCOMPLETION FOR THE PIONEER PARK PLAYGROUND EQUIPMENT REPLACEMENT\nPROJECT.\nRECOMMENDED ACTION:\nAccept the project improvements; and Authorize Staff to file a Notice of Completion for the State funded\nPioneer Park Playground Equipment Replacement Project.\n1/16/2024 -5-\nTotal Cost: $266,160.16 Is the cost of this item budgeted? Yes\nFund/Account No: $208,485 from 28-55-420-032-7120/42023D and 28-55-420-031-71210/42023C) as well\nas a required match funded through Quimby funds ($57,675.16 from 19-80-000-420-7120/42023B).

5. AWARD OF CONTRACT TO PURCHASE FOUR NEW TRANSIT VANS.\nRECOMMENDED ACTION:\nWaive competitive bidding as authorized under Azusa Municipal Code Section 2.521(a) and approve the\ncontract to purchase four (4) new transit buses through the California Association for Coordinated\nTransportation (CalACT) Cooperative; and Authorize the City Manager to execute the contract for the purchase of\nthe four (4) new transit vans from A2Z Bus Sales.\nTotal Cost: $453,276.19 Is the cost of this item budgeted? No\nFund/Account No: Fund 15, Local Funds with approval from Metro requested upon Council approval.

6. REQUEST TO AMEND EXISTING LEASE AGREEMENT WITH FLOCK GROUP INC.\nRECOMMENDED ACTION:\nApprove the amendment adjusting the existing lease of twenty-six (26) Automated License Plate Reader\nCameras from Flock Group Inc, to add five (5) additional Automated License Plate Reader Cameras for a\ntotal of thirty-one (31) Automated License Plate Reader Cameras; and Approve the addition of ten (10)\npan-tilt-zoom cameras from Flock Group Inc; and Approve the extension of the existing contract with\nFlock Group Inc. for an additional five (5) years from the date of signing; and Approve funding pursuant to\nMunicipal Code 2-520(b), sole source. Flock Group provides a unique and sole source service which is\noutlined in attachment #2.\nTotal Cost: $118,100.00 Is the Cost of this item budgeted? Yes\nFund/Account No: #10 20 941 000 6415 & #28 20 310 013 7140

7. ADOPTION OF 2024 LEGISLATIVE PLATFORM AND STATE AND FEDERAL LEGISLATIVE\nPRIORITIES.\nRECOMMENDED ACTION:\nAdopt the proposed 2024 City’s Legislative Platform; and Approve the proposed 2024 State and Federal\nLegislative Priorities.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

8. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA EXTENDING THE\nPROCLAMATION OF LOCAL EMERGENCY CAUSED BY THE HOMELESS CRISIS.\nRECOMMENDED ACTION:\n1/16/2024 -6-\nReview and adopt the following Resolution No. 2024-C03: A RESOLUTION OF THE CITY COUNCIL\nOF THE CITY OF AZUSA EXTENDING THE PROCLAMATION OF LOCAL EMERGENCY CAUSED\nBY THE HOMELESS CRISIS\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

9. EXISTING EMPLOYEE INCENTIVE FOR RECRUITING LATERAL POLICE OFFICER OR\nLATERAL POLICE DISPATCHER.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2024-C04, approve an incentive payment program rewarding existing employees for\ntheir efforts in recruiting lateral police officers and lateral police dispatchers.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY\nDATED DECEMBER 14, 2023 THROUGH JANUARY 10, 2024.\nRECOMMENDED ACTION:\n1) Adopt Resolution No. 2024-R01 allowing certain claims and demands to be paid out of Successor\nAgency Funds.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

2. APPROVAL OF RECOGNIZED OBLIGATION PAYMENT SCHEDULE AND\nADMINISTRATIVE BUDGET FOR JULY 1, 2024 THROUGH JUNE 30, 2025 AND ADOPTION\nOF RESOLUTION.\nRECOMMENDED ACTION:\n1) Adopt the attached Resolution No. 2024-R02, approving and adopting the “Recognized\nObligation Payment Schedule” for the period of July 1, 2024 through June 30, 2025 (ROPS 24-25)\npursuant to AB x1 26 as amended by AB 1484; and\n2) Adopt the attached Resolution No. 2024-R03, approving and adopting the proposed Administrative\nBudget for July 1, 2024 through June 30, 2025.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A