Azusa — 2024-02-20

1. CONFERENCE WITH LEGAL COUNSEL – LIABILITY CLAIM - Pursuant to California\nGovernment Code, Section 54956.95.\nCase Number/Claimant: General Liability Carl Warren File No: 3028460, Adrian Rios.\nAgency: City of Azusa\n2/20/2024 -1-

2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California\nGovernment Code, Section 54956.9(d)(1)\nCase Name: Carlos Carachure vs City of Azusa: Los Angeles Superior Court Case No. 22STCP03478.

3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California\nGovernment Code, Section 54956.9(d)(1)\nCase Name: Carachure et.al. vs City of Azusa; Los Angeles Superior Court Case No. 22STCV31418.\n4. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE – Pursuant to California\nGovernment Code Section 54957\n5. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California\nGovernment Code, Section 54956.9(d)(1)\nCase Name: Chris Grant, Jorge Sandoval, Bertha Parra v. City of Azusa; Case No. 22STCV39267

5. Closed Session Report by the City Attorney\nCEREMONIAL - None

1. ‘Pet of the Month’ Presentation by Los Angeles County Animal Care & Control.

2. City Manager Communications.

1. PUBLIC HEARING - CONSIDERATION AND DISCUSSION OF COMPOSITION OF VOTING\nDISTRICTS FOR BY-DISTRICT ELECTIONS IN COMPLIANCE WITH THE CALIFORNIA\nVOTING RIGHTS ACT; AND REVIEW OF DRAFT MAPS.\nRECOMMENDED ACTION:\n1) Conduct a public hearing to receive and consider any public input;\n2) Conduct further review of draft voting district maps; and\n3) Provide further direction to City staff regarding the selection of a map; and the election schedule\n(sequencing) of voting districts:\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

2. ASSIGNMENT OF CITY COUNCIL MEMBERS TO OUTSIDE AGENCY BOARDS AND\nCOMMITTEES, AND APPROVAL OF APPOINTMENTS TO EXISTING COUNCIL AD-HOC &\nSUB-COMMITTEES.\nRECOMMENDED ACTION:\n1) Assignments of outside Board and Committees for two-year period from February 2024 to February\n2026;\n2/20/2024 -3-\n2) Approve Resolution No. 2024-C09, Designating a Director and an Alternate of the Board of\nDirectors of the League of California Cities;\n3) Approve Resolution No. 2024-C10, Appointing a City of Azusa Member to the City Selection\nCommittee;\n4) Approve Resolution No. 2024-C11, Designating an Alternate Member to the Governing Board of the\nCounty Sanitation District No. 22 of Los Angeles County;\n5) Approve Resolution No. 2024-C12, Appointing Representative and Alternate Representative to the\nSan Gabriel Valley Council of Governments; and\n6) Affirm or modify the existing Sub-Committee, Ad-Hoc Committee and Azusa Golden Day City\nCouncil Representative appointments.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

3. CONTINUED PUBLIC HEARING FROM FEBRUARY 5, 2024 - APPEAL OF THE PLANNING\nCOMMISSION’S DESIGN REVIEW DECISION TO ALLOW FOR THE EXPANSION OF AN\nEXISTING 110-ROOM HOTEL AND PERMIT THE ADDITION OF 23 NEW GUEST ROOMS,\nAND VARIANCE MODIFICATION REQUEST TO ALLOW FOR A REDUCTION IN PARKING\nSPACES AT 229 SOUTH AZUSA AVENUE, AZUSA CALIFORNIA.\nRECOMMENDED ACTION:\n1) Motion to take off Calendar.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

1. MINUTES OF THE REGULAR MEETING DATED JANUARY 16, 2024.\nRECOMMENDED ACTION:\nApprove minutes as written.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

10. AWARD CONTRACT FOR SENIOR CENTER MODERNIZATION – DESIGN,\nCONSTRUCTION DOCUMENTATION, PERMIT SUBMITTAL, CONSTRUCTION\nADMINISTRATION & CONSTRUCTION MANAGEMENT.\nRECOMMENDED ACTION:\nApprove a Professional Services Agreement with Totum Corp. for Senior Center Modernization Design,\nConstruction Documentation, Permit Submittal, Construction Administration & Construction Management,\nin an amount not to exceed $455,680; and Authorize the City Manager to execute an Agreement with Totum\nCorp., in a form acceptable to the City Attorney, on behalf of the City, subject to non-substantive changes\nmade by the City Manager and the City Attorney.\nTotal Cost: $501,248 Is the Cost of this item budgeted? Yes\nFund/Account No: 10-80-000-543-7125/54323A

11. ACCEPTANCE OF ENGLISH AS A SECOND LANGUAGE GRANT FROM CALIFORNIA\nLIBRARY LITERACY SERVICES (CLLS).\nRECOMMENDED ACTION:\nAccept the $25,478 grant award from California Library Literacy Services (CLLS).\nTotal Cost: $25,478 (Grant) Is the Cost of this item budgeted? Grant\nFund/Account No: 2830515160

12. ACCEPTANCE OF A LUNCH AT THE LIBRARY GRANT FROM THE CALIFORNIA STATE\nLIBRARY.\nRECOMMENDED ACTION:\nAccept the $28,458 grant award from the California State Library.\nTotal Cost: $28,458 (Grant) Is the Cost of this item budgeted? Grant\nFund/Account No: 2830513158

2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED\nFEBRUARY 1, 2024 THROUGH FEBRUARY 14, 2024.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2024-C13 allowing certain claims and demands and specifying the funds out of which\nthe same are to be paid.\n2/20/2024 -4-\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

3. HUMAN RESOURCES ACTION ITEMS.\nRECOMMENDED ACTION:\nApprove the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules\nand applicable Memorandum of Understanding(s).\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

4. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE\nMONTH OF DECEMBER 2023.\nRECOMMENDED ACTION:\nReceive, review, and file the City Treasurer’s Report for the month of December 2023.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

5. EXPENDITURE PLAN- 2021 STATE HOMELAND SECURITY GRANT PROGRAM (SHSGP).\nRECOMMENDED ACTION:\nApprove the purchase of 10KVA UPS System for the Azusa Police Department’s Call Center from Total\nConcept Sales. Not to exceed $63,500.00.\nTotal Cost: $63,500.00 (Grant) Is the Cost of this item budgeted? Yes\nFund/Account No: 28-20-320-034-7140.

6. APPROVAL OF LEASE AGREEMENT WITH ENTERPRISE FLEET MANAGEMENT FOR A\nNEW CREW SUPERVISOR VEHICLE.\nRECOMMENDED ACTION:\nWaive competitive bidding as authorized under Azusa Municipal Code Section 2.521(a) and approve the\nlease agreement with Enterprise Fleet Management for the lease of a 2024 Chevrolet Silverado 3500 vehicle\nthrough the use of a bid with TIPS-USA; and Authorize the City Manager to execute the lease agreement\nwith Enterprise Fleet Management.\nTotal Cost: $97,127.27 over five years Is the Cost of this item budgeted? Yes\nFund/Account No: 12-55-664-000-6823 and 34-55-664-000-6823\n2/20/2024 -5-

7. AWARD CONTRACT FOR THE MEMORIAL PARK NORTH RECREATION CENTER\nEQUIPMENT YARD RESURFACING PROJECT NO. 41023B-7125.\nCEQA - This action is categorically exempt from the requirements of the California Environmentally\nQuality Act (CEQA) pursuant to Section 15301 Class 1 (d) – Restoration or rehabilitation of deteriorated\nor damaged structures, facilities, or mechanical equipment.\nRECOMMENDED ACTION:\nAward a construction contract in the amount of $157,770.80, which includes 10% for contingency for\npotential change orders as needed, to Mission Paving and Sealing, Inc. for the Memorial Park North\nRecreation Center Yard Resurfacing Project No. 41023B-7125 and Authorize the City Manager to execute\nthe project contract, in a form acceptable to the City Attorney, on behalf of the City.\nTotal Cost: $157,770.80 Is the cost of this item budgeted? Yes\nFund/Account No: 10-80-000-410-7125/41023B-7125

8. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA EXTENDING THE\nPROCLAMATION OF LOCAL EMERGENCY CAUSED BY THE HOMELESS CRISIS.\nRECOMMENDED ACTION:\nReview and adopt the following Resolution No. 2024-C14: A RESOLUTION OF THE CITY COUNCIL\nOF THE CITY OF AZUSA EXTENDING THE PROCLAMATION OF LOCAL EMERGENCY CAUSED\nBY THE HOMELESS CRISIS; and Waive Section 2-538(d)(6) of the Azusa Municipal Code and authorize\nthe City Manager to execute contracts and purchase orders exceeding $50,000 on behalf of the City for the\ncompletion of the Azusa Resource Center project.\nTotal Cost: TBT Is the cost of this item budgeted? Yes\nFund/Account No: 54-00-000-000 in project#11024A

9. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH COACHMAN MOORE &\nASSOCIATES FOR ALL IN FOR AZUSA PROJECT MANAGEMENT SERVICES.\nRECOMMENDED ACTION:\nApprove a Professional Services Agreement with Coachman Moore & Associates for All in for Azusa\nProject Management Services, in an amount not to exceed $137,920; and Authorize the City Manager to\nexecute an Agreement with Coachman Moore & Associates, in a form acceptable to the City Attorney, on\nbehalf of the City, subject to non-substantive changes made by the City Manager and the City Attorney.\nTotal Cost: $137,920 Is the Cost of this item budgeted? Yes\nFund/Account No: Canyon City Foundation funds ($27,920 28-25-410-151), the SAMHSA grant ($35,000\n28-25-410-160), the California Department of Aging grant ($50,000 28-25-540-000), and the Family\nServices budget ($25,000 10-25-543-100)\n2/20/2024 -6-