Azusa — 2024-03-04

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government\nCode, Section 54956.8.\nCity Negotiators: Sergio Gonzalez, City Manager\nProperty Address: 201 N. Vernon Ave, Azusa (Mountain View Elementary School)\nAPN 8615-018-901\nNegotiating Parties: Arturo Ortega, Superintendent\nUnder Negotiation: Price and Terms for Purchase\n3/4/2024 -1-

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government\nCode, Section 54956.8.\nCity Negotiators: Sergio Gonzalez, City Manager\nProperty Address: 1035 E. Mauna Loa Ave, Azusa (Powell Elementary School)\nAPN 8628-004-900\nNegotiating Parties: Arturo Ortega, Superintendent\nUnder Negotiation: Price and Terms for Purchase

3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California\nGovernment Code, Section 54956.9(d)(1)\nCase Name: Chris Grant, Jorge Sandoval, Bertha Parra v. City of Azusa; Case No. 22STCV39267

5. Closed Session Report by the City Attorney\nCEREMONIAL\n1. Proclamation declaring March 2024 as Women’s History Month.\n2. Presentation of checks from the proceeds of the Casino Night Fundraiser to Azusa Little League Baseball,\nAzusa Junior All-American Football, and Azusa Little League Softball.\n3. Certificate of Recognition to Azusa Connects for hosting the 19th Annual Casino Night Event.

1. City Manager Communications.

1. PUBLIC HEARING – FIRST READING OF ORDINANCE ESTABLISHING BY-DISTRICT\nELECTIONS, DEFINING DISTRICT BOUNDARIES, SCHEDULING ELECTIONS; AND\nCHANGING THE OFFICE OF MAYOR FROM AN ELECTED OFFICE TO AN APPOINTED\nOFFICE, PURSUANT TO THE CALIFORNIA VOTING RIGHTS ACT.\nRECOMMENDED ACTION:\n1) Conduct a public hearing to receive and consider any public input and provide any further direction; and\n2) Waive first reading, read by title only and introduce the following Ordinance No. 2024-01:\nAN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA\nAMENDING SECTIONS 2-26, 2-27 AND 2-31 OF DIVISION I OF ARTICLE II OF CHAPTER\n2 OF THE AZUSA MUNICIPAL CODE ESTABLISHING BY-DISTRICT ELECTIONS,\nDEFINING DISTRICT BOUNDARIES, AND SCHEDULING ELECTIONS WITHIN THE\nDISTRICTS; AND CHANGING THE OFFICE OF MAYOR FROM AN ELECTED OFFICE TO\nAN APPOINTED OFFICE, PURSUANT TO THE CALIFORNIA VOTING RIGHTS ACT\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A\n3/4/2024 -3-

2. PUBLIC HEARING - CONSIDERATION OF BILLBOARD RELOCATION AGREEMENT TO\nREMOVE AN EXISTING INOPERATIVE DIGITAL READER BILLBOARD FROM 106 S.\nAZUSA AVE AND CONSTRUCT A NEW DIGITAL BILLBOARD AT 250 E. 1ST STREET, AND\nADOPT ASSOCIATED MITIGATED NEGATIVE DECLARATION.\nRECOMMENDED ACTION:\n1) Continue Public Hearing to the March 18, 2024 City Council Meeting.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A

1. MINUTES OF THE REGULAR MEETING DATED FEBRUARY 5, 2024.\nRECOMMENDED ACTION:\nApprove minutes as written.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED\nFEBRUARY 15, 2024 THROUGH FEBRUARY 28, 2024.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2024-C15 allowing certain claims and demands and specifying the funds out of which\nthe same are to be paid.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

3. HUMAN RESOURCES ACTION ITEMS.\nRECOMMENDED ACTION:\nApprove the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules\nand applicable Memorandum of Understanding(s).\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A\n3/4/2024 -4-

4. AWARD OF CONTRACT TO SHAW INTEGRATED SOLUTIONS FOR NORTHSIDE PARK\nRECREATION HUB FLOORING INSTALLATION.\nRECOMMENDED ACTION:\nWaive purchasing procedures as authorized under Azusa Municipal Code Section 2-521 Cooperative,\npiggyback and multiple bid purchasing with other agencies and approve the purchase and installation of\nflooring in an amount not-to-exceed of $70,765.94, plus an allowance of $7,067.59 for potential change\norders.\nTotal Cost: $70,675.94 Is the cost of this item budgeted? Yes\nFund/Account No: Scout House CIP Fund 10-80-000-666-7125/66623A-7125

5. AWARD OF CONTRACT TO SHAW INTEGRATED SOLUTIONS FOR CITY YARD\nFLOORING REPLACEMENT.\nRECOMMENDED ACTION:\nWaive purchasing procedures as authorized under Azusa Municipal Code Section 2-521 Cooperative,\npiggyback and multiple bid purchasing with other agencies and approve the purchase and installation of\nflooring in an amount not-to-exceed of $80,071.35, plus an allowance of $8,007.13 for potential change\norders.\nTotal Cost: $80,071.35 Is the cost of this item budgeted? Yes\nFund/Account No: 10-55-420-000-6493 & 10-55-666-000-6493

6. AUTHORIZE PURCHASE OF REPLACEMENT PATROL VEHICLE.\nRECOMMENDED ACTION:\nAuthorize issuance of a purchase orders to National Fleet Group in the amount of $50,810.16 for the\npurchase of a 2024 Dodge Durango Pursuit V-8 AWD and Black & White Emergency Vehicles in the\namount of $23,188.85 for retrofitting the vehicle, for a total purchase price of $73,998.51.\nTotal Cost: $73,998.51 Is the cost of this item budgeted? No\nFund/Account No: TBT

7. APPROVAL OF AGREEMENT BETWEEN AZUSA PD AND THE EAST SAN GABRIEL\nVALLEY REGIONAL SWAT TEAM.\nRECOMMENDED ACTION:\nApprove the Memorandum of Understanding between the Azusa Police Department and the ESGV SWAT\nTeam.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A\n3/4/2024 -5-

8. APPROVAL OF CONTRACT WITH LOS ANGELES CENTERS FOR ALCOHOL AND DRUG\nABUSE (L.A. CADA) FOR OUTREACH AND CASE MANAGEMENT SERVICES FOR PEOPLE\nEXPERIENCING HOMELESSNESS.\nRECOMMENDED ACTION:\nAuthorize the City Manager to execute the Agreement between the City of Azusa and Los Angeles Centers\nfor Alcohol and Drug Abuse (L.A. CADA), in substantially the form presented, for an initial one-year term,\nfor $216,000.\nTotal Cost: $216,000 Is the Cost of this item budgeted? Yes\nFund/Account No: 2810110003-6625/PLH072-6625

9. REQUEST TO AMEND A CONTRACT WITH STREETLIGHT RESTORATION SPECIALISTS,\nINC. TO PAINT STREET LIGHTS AND BOLLARDS IN DOWNTOWN AZUSA.\nRECOMMENDED ACTION:\nAmend an existing Public Work contract by increasing the contract amount to a maximum of $145,000 for\nStreetlight Restoration Specialists, Inc. The contract is for the preparation, priming, and repainting of street\nlights, poles, and bollards in Downtown Azusa; and Authorize the City Manager to execute the Public\nWorks Contract and approve any non-substantive revisions, in a form acceptable to the City Attorney, on\nbehalf of the City.\nTotal Cost: $145,000 Is the Cost of this item budgeted? Yes\nFund/Account No: 10-80-000-662-7120/66222C-7120 (Downtown Improvements)