Azusa — 2024-04-01

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California\nGovernment Code, Section 54956.9(d)(1)\nCase Name: Banuelos v. Superior Court Los Angeles County et al.\nCA Supreme Court - S283279\n2nd Appellate District – B333189\nTrial Court - KA124752\n4/1/2024 -1-

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to California Government\nCode, Section 54956.8.\nCity Negotiator: Sergio Gonzalez, City Manager\nProperty Address: 609 North Azusa Avenue; APN: 8611-004-023\nNegotiating Parties: Henry Bouchot\nUnder Negotiation: Price and Terms for Purchase

3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California\nGovernment Code, Section 54956.9(d)(1)\nCase Name: City of Azusa v. Victor Olmedo; Maria Olmedo; and California Business Bureau Inc.\nCase Number: 22PSCPOO344; Superior Court of Los Angeles (Pomona).

4. CONFERENCE WITH LEGAL COUNSEL – WORKERS COMPENSATION CLAIM Pursuant to\nCalifornia Government Code, Section 54956.95\nCase Name: Joseph Stewart v. City of Azusa; WC Claim No. 4A21120AKPA0001

5. Closed Session Report by the City Attorney\nCEREMONIAL\n1. Certificate of Recognition to Maria & Frank Delgadillo Founders of the Azusa Pacers.\n2. Presentation of Proclamation proclaiming April 2024 as Autism Awareness Month in the City of Azusa.\n3. Presentation of Proclamation proclaiming April 2024 as Donate Life Month in the City of Azusa.\n4. Presentation of Proclamation proclaiming April 14-20, 2024 as California Mosquito Awareness Week in the\nCity of Azusa.\n5. Presentation of Proclamation proclaiming April 13, 2024 as Arbor Day in the City of Azusa.

1. City Manager Communications.

2. Economic Development Update.

1. MINUTES OF THE REGULAR MEETING DATED MARCH 4, 2024.\nRECOMMENDED ACTION:\nApprove minutes as written.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A\n4/1/2024 -3-

10. FISCAL YEAR 2022/23 FORTH QUARTER FINANCIAL REPORT ENDING JUNE 30, 2023.\nRECOMMENDED ACTION:\nReceive, review, and file the FY 2022/23 fourth quarter financial report ending June 30, 2023.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A\n4/1/2024 -5-

11. APPROVAL OF FIRST AMENDMENT TO AGREEMENT FOR TREE MAINTENANCE\nSERVICES BETWEEN CITY OF AZUSA AND WEST COAST ARBORISTS, INC.\nRECOMMENDED ACTION:\nApprove the First Amendment to the City-Wide Tree Maintenance Services Agreement between the City of\nAzusa and West Coast Arborists, Inc., and authorize the City Manager to execute an amendment to the\ncontract, in a form acceptable to the City Attorney, on behalf of the City.\nTotal Cost: $977,211 Is the cost of this item budgeted? Yes\nFund/Account No: General Fund (acct #1055420000-6493), Gas Tax (acct #12554200006493), Community\nFunded District, Account Number (acct #37-25-420-055-6493), Public Benefit Fund (acct\n#244073908266/RSTREE-6625), Distribution Maintenance–Overhead Lines, Account Number (acct #33-\n40-735-930-6493)

2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED MARCH\n14, 2024 THROUGH MARCH 27, 2024.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2024-C19 allowing certain claims and demands and specifying the funds out of which\nthe same are to be paid.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

3. HUMAN RESOURCES ACTION ITEMS.\nRECOMMENDED ACTION:\nApprove the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules\nand applicable Memorandum of Understanding(s).\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

4. REQUEST TO INCREASE FISCAL YEAR 2023/24 BLANKET PURCHASE ORDER WITH\nCLIENTFIRST CONSULTING FOR GEOGRAPHIC INFORMATION SYSTEM (GIS) SUPPORT\nSERVICES.\nRECOMMENDED ACTION:\nApprove an increase to the Fiscal Year 2023/24 Blanket Purchase Order 39580 with ClientFirst Consulting\nto a not-to-exceed amount of $150,000.\nTotal Cost: $56,000 Is the cost of this item budgeted? Yes\nFund/Account No: #4849930000-6499 ($12,000) and #4849942000-6499 ($44,000)

5. AUTHORIZATION TO RELEASE REQUEST FOR PROPOSALS FOR SPECIALIZED LEGAL\nSERVICES FOR THE AZUSA POLICE DEPARTMENT.\nRECOMMENDED ACTION:\nAuthorize the release of a Request for Proposals (RFP) for specialized legal services.\nTotal Cost: N/A Is the cost of this item budgeted? Yes\nFund/Account No: 10-20-310-000-6301

6. PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS EXECUTED BY CITY\nMANAGER.\nRECOMMENDED ACTION:\nReceive and file the list of purchase orders.\n4/1/2024 -4-\nTotal Cost: $64,674 Is the cost of this item budgeted? Yes\nFund/Account No: Various Accounts.

7. APPROVAL OF SECOND AMENDMENT TO AGREEMENT FOR JANITORIAL SERVICES\nBETWEEN CITY OF AZUSA AND ULTIMATE MAINTENANCE SERVICES, INC.\nRECOMMENDED ACTION:\nApprove the Second Amendment to the City-Wide Janitorial Services Agreement between the City of Azusa\nand Ultimate Maintenance Services, Inc; and Authorize the City Manager to execute an amendment to the\ncontract, in a form acceptable to the City Attorney, on behalf of the City.\nTotal Cost: $162,300 Is the cost of this item budgeted? Yes\nFund/Account No: 1055666000-6430

8. REQUEST TO INCREASE FISCAL YEAR 2023/2024 BLANKET PURCHASE ORDER WITH\nBEST BEST & KRIEGER, LLC. FOR LEGAL SERVICES FOR THE COMMUNITY\nIMPROVEMENT DIVISION.\nRECOMMENDED ACTION:\nWaive the competitive bidding process as authorized under Azusa Municipal Code Section. 2-517(a) (14) –\nAttorney Services; and Approve the increase of Blanket Purchase Order 039931 with Best Best & Kreiger,\nLLC. in the amount not to exceed $125,000 for Legal Services.\nTotal Cost: $125,000 Is the Cost of this item budgeted? Yes\nFund/Account No: 10-35-643-000-6301

9. REQUEST TO INCREASE FISCAL YEAR 2023/2024 BLANKET PURCHASE ORDER FOR JL\nGROUP, LLC NO. 040388.\nRECOMMENDED ACTION:\nApprove an increase to the JL Group, LLC Blanket Purchase Order No. 040388, for Fiscal Year 2023/24 to\na not-to-exceed amount of $75,000.\nTotal Cost: $25,000 Is the Cost of this item budgeted? Yes\nFund/Account No: General Fund/10-50-921-000-6399

1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY\nDATED MARCH 14, 2024 THROUGH MARCH 27, 2024.\nRECOMMENDED ACTION:\n1) Adopt Resolution No. 2024-R06 allowing certain claims and demands to be paid out of Successor\nAgency Funds.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A