Azusa — 2024-06-03

1. CONFERENCE WITH LEGAL COUNSEL – LIABILITY CLAIM - Pursuant to California\nGovernment Code, Section 54956.95.\nCase Number/Claimant: General Liability Carl Warren File No: 3016141, Jerome Barber\nAgency: City of Azusa\n6/3/2024 -1-

2. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to California Government Code,\nSection 54957.6.\nCity Negotiator: Sergio Gonzalez, City Manager, Talika M. Johnson, Director of Administrative\nServices and Nico De Anda-Scaia, Deputy City Manager.\nOrganizations: SEIU (Service Employees International Union- Local 721), ACEA (Azusa City\nEmployees Association), AMMA (Azusa Mid-Management Association), APOA\n(Azusa Police Officers Association) APMA (Azusa Police Management Association),\nAPEA (Azusa Police Executive Association), CAPP (Civilian Association of Police\nPersonnel), and Unrepresented (Non-Department Directors).

3. CONFERENCE WITH LEGAL COUNSEL EXPOSURE TO LITIGATION – Pursuant to California\nGovernment Code, Section 54956.9(D)(2).\nOne Potential Case: BKK Working Group v. City of Azusa, et ak. (Related to disposal actions at the former\nBKK Landfill, West Covina)

4. CONFERENCE WITH LEGAL COUNSEL – POSSIBLE INITIATION OF LITIGATION -\nPursuant to California Government Code, Section 54956.9(d)(4).\n1 Potential Case – 352 S. Irwindale Ave, Azusa APN: 8615-008-015

5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to California Government\nCode, Section 54956.8.\nCity Negotiator: Sergio Gonzalez, City Manager\nProperty Address: Right of Way Areas in APN: 8612-020-084, Condominium Tract No. 29023,\nUnits 1-160 (Also known as Foothill Gardens)\nNegotiating Parties: Fawn Adams, Community Association Manager, Foothill Gardens Homeowner’s\nAssociation\nUnder Negotiation: Price & Terms for Sale and/or Lease of Certain Right of Way Areas.

5. Closed Session Report by the City Attorney\nCEREMONIAL\n1) Proclamation proclaiming the Month of June 2024 as LGBTQ+ Pride Month in the City of Azusa.\n2) Check Donation Presentation to OneLegacy Foundation.\n3) Certificate of Recognition to the Azusa High School Varsity Baseball Team in winning CIF Division 8\nSouthern Section Championship.

1. City Manager Communications.

1. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING\nPARTICIPATION IN THE LOS ANGELES URBAN COUNTY PERMANENT LOCAL HOUSING\nALLOCATION PROGRAM.\n6/3/2024 -3-\nRECOMMENDED ACTION:\n1) Open the public hearing, receive testimony and closed public hearing;\n2) Review and adopt the following Resolution No. 2024-C26: A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING PARTICIPATION IN THE\nLOS ANGELES URBAN COUNTY PERMANENT LOCAL HOUSING ALLOCATION PROGRAM\nBY AUTHORIZING THE MAYOR, OR HIS/HER DESIGNEE, TO SIGN A REIMBURSABLE\nCONTRACT WITH THE LOS ANGELES COUNTY DEVELOPMENT AUTHORITY (LACDA)\nACTING ON BEHALF OF THE COUNTY\n3) Authorize the City Manager to execute the grant Agreement between the City of Azusa and the\nCalifornia State Department of Housing and Community Development in a form acceptable to the City\nAttorney.\nTotal Cost: $212,152 Is the Cost of this item budgeted? No\nFund/Account No: TBT

2. AUTHORIZE LEASE AGREEMENT FOR THREE (3) ELECTRIC VEHICLES AS PART OF THE\nMSRC LOCAL GOVERNMENT MATCH PROGRAM.\nRECOMMENDED ACTION:\n1) Waive competitive bidding as authorized under Azusa Municipal Code Section 2.521(a) and approve the\nlease agreements with Enterprise Fleet Management for the lease of three (3)-2024 Nissan Leaf S 4dr\nHatchbacks through the use of a bid with TIPS-USA; and,\n2) Authorize the City Manager to execute the lease agreements with Enterprise Fleet Management.\nTotal Cost: $102,139.89 with a grant of $30,000 to reimburse. Is the cost of this item budgeted? No\nFund/Account No: 27-25-523-000-7135

1. MINUTES OF THE REGULAR MEETING DATED APRIL 15, 2024.\nRECOMMENDED ACTION:\nApprove minutes as written.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

10. AWARD OF A PROFESSIONAL SERVICES AGREEMENT FOR COMMUNITY\nDEVELOPMENT BLOCK GRANT (CDBG) HOUSING REHABILITATION ADMINISTRATION\nSERVICES TO FRJ & ASSOCIATES.\nRECOMMENDED ACTION:\nAward a professional services agreement in an amount not-to-exceed 20 percent of each housing\nrehabilitation grant funded, up to a maximum amount of $37,000 annually, to administer the City's Single-\nFamily Housing Rehabilitation Project beginning July 1, 2024 through June 30, 2027; and Authorize the\n6/3/2024 -6-\nCity Manager to execute a professional services agreement, in a form acceptable to the City Attorney, on\nbehalf of the City.\nTotal Cost: $37,000 Annually NTE Is the cost of this item budgeted? Yes\nFund/Account No: TBD (Will Update after Finance Review)

11. AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS ("RFP") TO SOLICIT BIDS TO\nALLOW FOR THE COMPREHENSIVE UPDATE TO THE CITY OF AZUSA GENERAL PLAN.\nRECOMMENDED ACTION:\nAuthorize Staff to solicit a Request for Proposals to allow for the comprehensive update to the City of\nAzusa’s General Plan, along with all necessary associated documents.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

12. ADOPTION OF RESOLUTIONS PERTAINING TO THE NOVEMBER 5, 2024 GENERAL\nMUNICIPAL ELECTION AND REQUESTING THE BOARD OF SUPERVISORS OF THE\nCOUNTY OF LOS ANGELES TO RENDER FULL SERVICES TO THE CITY RELATING TO\nTHE CONDUCT OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY,\nNOVEMBER 5, 2024, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE\nDATE PURSUANT TO § 10403 OF THE ELECTIONS CODE.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2024-C29, calling for the holding of a General Municipal Election to be held on\nTuesday, November 5, 2024, for the election of certain officers as required by the provisions of the laws of\nthe State of California relating to General Law Cities; Adopt Resolution No. 2024-C30, requesting the\nBoard of Supervisors of the County Los Angeles to render full services to the City relating to the conduct of\na General Municipal Election to be held on Tuesday, November 5, 2024; and Adopt Resolution No. 2024-\nC31, adopting regulations for candidates for elective office pertaining to candidates statements submitted to\nthe voters at the General Municipal Election to be held on Tuesday, November 5, 2024.\nTotal Cost: $110,000 Is the cost of this item budgeted? Yes\nFund/Account No: 10-15-210-000-7060

13. CITY TREASURER’S ACCOUNTING OF ALL RECEIPTS, DISBURSEMENTS AND FUND\nBALANCES FOR THE MONTHS OF JUNE THROUGH DECEMBER 2023.\nRECOMMENDED ACTION:\nReceive, review, and file the City Treasurer’s Reports of Receipts, Disbursements and Fund Balances for\nthe months of June through December 2023.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A\n6/3/2024 -7-

14. MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE AZUSA CITY LIBRARY\nAND IMMIGRATION RESOURCE CENTER OF SAN GABRIEL VALLEY (IRCSGV).\nRECOMMENDED ACTION:\nApprove the attached Memorandum of Understanding between the City of Azusa and the Immigration\nResource Center of San Gabriel Valley (IRCSGV) for continued citizenship preparation services through\nthe Azusa City Library.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

15. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA EXTENDING THE\nPROCLAMATION OF LOCAL EMERGENCY CAUSED BY THE HOMELESS CRISIS.\nRECOMMENDED ACTION:\nReview and adopt the following Resolution No. 2024-C32: A RESOLUTION OF THE CITY COUNCIL\nOF THE CITY OF AZUSA EXTENDING THE PROCLAMATION OF LOCAL EMERGENCY CAUSED\nBY THE HOMELESS CRISIS\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED MAY 2,\n2024 THROUGH MAY 29, 2024.\n6/3/2024 -4-\nRECOMMENDED ACTION:\nAdopt Resolution No. 2024-C27 allowing certain claims and demands and specifying the funds out of which\nthe same are to be paid.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

3. HUMAN RESOURCES ACTION ITEMS.\nRECOMMENDED ACTION:\nApprove the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules\nand applicable Memorandum of Understanding(s).\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

4. PURCHASE ORDERS ISSUED FOR CENTRAL STORES BY PURCHASING SUPERVISOR.\nRECOMMENDED ACTION:\nReceive and file the list of purchase orders.\nTotal Cost: $83,798.82 Is the cost of this item budgeted? Yes\nFund/Account No: 33-Electric

5. APPROVE LICENSE AGREEMENT WITH COLGATE BRIGHT SMILES, BRIGHT FUTURES\nFOR ORAL HEALTH OUTREACH AND SCREENING FOR CHILDREN.\nRECOMMENDED ACTION:\nApprove License Agreement with COLGATE Bright Smiles, Bright Futures to provide oral health outreach\nand screening visits, up to monthly, at City of Azusa Facilities; and Authorize the City Manager to execute\nthe License Agreement, in a form acceptable to the City Attorney, on behalf of the City, subject to non-\nsubstantive changes made by the City Manager and City Attorney.\nTotal Cost: $0 Is the cost of this item budgeted? N/A\nFund/Account No: N/A

6. APPROVE LETTER OF AGREEMENT WITH AZUSA UNIFIED SCHOOL DISTRICT (AUSD)\nFOR FINANCIAL SUPPORT OF SUMMER PROGRAMMING.\nRECOMMENDED ACTION:\nApprove a Letter of Agreement (Agreement) with the Azusa Unified School District to fund nine weeks of\nsummer programming for the 2024 summer, with an option to extend through the summer of 2025; and\nAuthorize the City Manager to execute the Agreement, in a form acceptable to the City Attorney, on behalf\nof the City, subject to non-substantive changes made by City Manager and City Attorney.\n6/3/2024 -5-\nTotal Cost: N/A Revenue of $150,000 Is the cost of this item budgeted? N/A\nFund/Account No: N/A

7. ACCEPTANCE OF GRANT FROM U.S. DEPARTMENT OF AGRICULTURE (USDA) FOR THE\nCOMMUNITY CANOPY: NURTURING CLIMATE RESILIENCE IN DISADVANTAGED\nNEIGHBORHOODS THROUGH URBAN FORESTRY PROJECT.\nRECOMMENDED ACTION:\nAccept the grant award from the U.S. Department of Agriculture; and Authorize the City Manager to\nexecute the Grant Agreement, in a form acceptable to the City Attorney, on behalf of the City, subject to\nnon-substantive changes made by the City Manager and City Attorney.\nTotal Cost: N/A Revenue in amount of $2,000,000 Is the cost of this item budgeted? N/A\nFund/Account No: N/A

8. ANNUAL UPDATE TO COUNCIL ON MILITARY EQUIPMENT PURSUANT TO CALIFORNIA\nAB 481.\nRECOMMENDED ACTION:\nApprove an “Annual Military Equipment Use Inventory Report; and approve the AB 481 Military\nEquipment Use Policy.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

9. ADOPT A RESOLUTION IDENTIFYING A LIST OF PROJECTS THE CITY PROPOSES FOR\nFISCAL YEAR 2024-2025 FUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY\nACT OF 2017.\nRECOMMENDED ACTION:\nAdopt Resolution No. 2024-C28 identifying the projects the City will fund with its apportionment of 2024-\n2025 Road Maintenance and Rehabilitation Account; and Authorize staff to carryover existing RMRA funds\nfrom the Gladstone Street Rehabilitation Project to 2023-24 Fiscal Year budget and CalSMART system.\nTotal Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A

1. SECOND READING OF AN ORDINANCE OF THE CITY OF AZUSA CITY COUNCIL\nAMENDING VARIOUS ZONING CODE SECTIONS OF THE AZUSA MUNICIPAL CODE AND\nDETERMINING THE ORDINANCE TO BE EXEMPT FROM THE CALIFORNIA\nENVIRONMENTAL QUALITY ACT (CEQA).\nRECOMMENDED ACTION:\n1) Read by title only, second reading and Adopt Ordinance No. 2024-03; AN ORDINANCE OF THE\nCITY OF AZUSA CITY COUNCIL AMENDING SECTIONS 88.30.020, 88.51.050, AND 88.42.190\nOF THE AZUSA MUNICIPAL CODE TO REVISE 1)WALL/FENCE HEIGHT REQUIREMENTS,\n2)MINOR VARIANCE APPLICABILITY, 3) UPDATES TO THE EXISTING ACCESSORY\nDWELLING UNITS (ADUs) AND JUNIOR ACCESSORY DWELLING UNITS (JADUs)\nREQUIREMENTS, AND, 4) REVISE THE TOD SPECIFIC PLAN TO ALLOW FOR MEDICAL\nOFFICE USES, WITH RESTRICITIONS, ON THE FIRST FLOOR IN THE DOWNTOWN AND\nDOWNTOWN EXPANSION DISTRICTS, AND DETERMINE THE ORDINANCE TO BE EXEMPT\nFROM CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)\nTotal Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A\n6/3/2024 -8-