Azusa — 2024-10-21

1. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to California Government Code, Section\n54957.6. City Negotiator: Sergio Gonzalez, City Manager, Talika M. Johnson, Director of Administrative\nServices and Nico De Anda-Scaia, Deputy City Manager. Organizations: SEIU (Service Employees\nInternational Union- Local 721), ACEA (Azusa City Employees Association), AMMA (Azusa Mid-\nManagement Association), APOA (Azusa Police Officers Association) APMA (Azusa Police\nManagement Association), APEA (Azusa Police Executive Association), CAPP (Civilian Association of\nPolice Personnel), and Unrepresented (Non-Department Directors).

2. CONFERENCE WITH LABOR NEGOTIATOR - UNREPRESENTED EMPLOYEE - Pursuant to\nCalifornia Government Code, Section 54957.6 Agency Representative: Marco A. Martinez, City\nAttorney Unrepresented Employee: City Manager

5. Closed Session Report by the City Attorney\nCEREMONIAL\n1. Presentation of Proclamation proclaiming the week of October 23-31, 2024 as Red Ribbon Week in the\nCity of Azusa.\n2. Presentation of Certificate of Recognition to Rick McMinn, Community Improvement Manager, for 25\nyears of service to the City of Azusa.

1. ‘Pet of the Month’ Presentation by Los Angeles County Animal Care & Control.

2. City Manager Communications.

1. FIRST READING - AMENDED AND RESTATED ORDINANCE REVISING CHAPTER 2, ARTICLE\nVII. - BIDDING AND CONTRACTING, AND OTHER PURCHASES OF PROJECT, SUPPLIES,\nSERVICES AND EQUIPMENT\nRECOMMENDED ACTION: 1) Waive further reading, read by title only, and introduce Ordinance No.\n2024-07. Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A\nD-1 Staff Report - Amended Purchasing Ordinance

2. DISCUSSION AND DIRECTION TO ESTABLISH AN EMERGENCY RENTAL ASSISTANCE\nPROGRAM FOR QUALIFYING TENANTS OF SENIOR MOBILE HOME PARKS IN THE CITY OF\nAZUSA\nRECOMMENDED ACTION: 1) Discuss and provide direction on establishing an Emergency Rental\nAssistance Program for tenants of senior mobile home parks in the City of Azusa. Total Cost: N/A Is the\nCost of this item budgeted? N/A Fund/Account No: N/A\nD-2 Staff Report - Emergency Rental Assistance Program Discussion

3. RESOLUTION ADOPTING ROTATIONAL MAYOR & MAYOR PRO TEM SELECTION POLICY;\nRESOLUTION ADOPTING REVISED CITY PROTOCOLS AND GOVERNANCE STANDARDS\nRECOMMENDED ACTION: 1) Adopt Resolution No. 2024-C59 of the City Council of the City of\nAzusa amending and restating Resolution No. 2023-007 concerning the selection criteria and term of the\nMayor and Mayor Pro Tem; and 2) Adopt Resolution No. 2024-C60 of the City Council of the City of\nAzusa amending Exhibit "A" of Resolution No. 2022-C09 relating to amended protocols and procedures\nfor the conduct of City business. Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account\nNo: N/A\nD-3 Staff Report - Adopting Rotational Mayor and Mayor Pro Tem Policy; Revised City Protocols

1. MINUTES OF THE REGULAR MEETING DATED SEPTEMBER 21, 2024, AND SPECIAL\nMEETING DATED SEPTEMBER 26, 2024\nRECOMMENDED ACTION: Approve minutes as written. Total Cost: N/A Is the cost of this item\nbudgeted? N/A Fund/Account No: N/A\nE-1 Minutes for Regular Meeting 9.16.24 and Special Meeting 9.23.24

10. REQUEST TO APPROVE A 3-YEAR PROFESSIONAL SERVICES AGREEMENT WITH CINTAS\nCORPORATION FOR WORKPLACE FIRST AID AND AED SERVICES\nRECOMMENDED ACTION: Approve a Professional Services Agreement with Cintas Corporation for\nWorkplace First Aid and AED services from November 1, 2024, through November 1, 2027, with the\noption for two, one (1) year extensions in an amount not to exceed $30,000 annually; Authorize the City\nManager to execute a contract, in a form acceptable to the City Attorney, on behalf of the City; and waive\nthe competitive bidding process as authorized under Azusa municipal Code Section 2-521(a) –\nCooperative and piggyback purchasing. Total Cost: Up to $30,000 Annually Is the cost of this item\nbudgeted? Yes Fund/Account No: Risk Management/ 42-50-923-000-6399\nE-10 Staff Report - Professional Services Agreement with Cintas

2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED OCTOBER 3,\n2024 THROUGH OCTOBER 16, 2024.\nRECOMMENDED ACTION: Adopt Resolution No. 2024-C61 allowing certain claims and demands\nand specifying the funds out of which the same are to be paid. Total Cost: N/A Is the cost of this item\nbudgeted? N/A Fund/Account No: N/A\nE-2 City Warrant Register

3. HUMAN RESOURCES ACTION ITEMS\nRECOMMENDED ACTION: Approve the following Personnel Action Requests in accordance with\nthe City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). Total Cost: N/A\nIs the cost of this item budgeted? N/A Fund/Account No: N/A\nE-3 HR Council Action Items

4. FY 2023/24 THIRD QUARTER FINANCIAL REPORT ENDING MARCH 31, 2024\nRECOMMENDED ACTION: Receive, review, and file the FY 2023/24 third quarter financial report\nending March 31, 2024. Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A\nE-4 Staff Report- Q3 FY2324 Quarterly Review

5. RECOMMENDATION TO INCREASE SCHOLARSHIP AWARD AMOUNTS FOR THE CITY’S\n‘SPECIAL ASSISTANCE PROGRAM’\nRECOMMENDED ACTION: Approve an increase to funding levels for the ‘Special Assistance\nProgram’ from a $200 scholarship amount up to a $500 scholarship amount to allow for greater program\noutput and community benefit. Total Cost: $0 Is the cost of this item budgeted? Yes Fund/Account No:\n#50-08-000-141-2718\nE-5 Staff Report - Increase to Special Assistance Program

6. RENEW TRANSFER AGREEMENT BETWEEN LOS ANGELES COUNTY FLOOD CONTROL\nDISTRICT AND THE CITY OF AZUSA TO CONTINUE TO RECEIVE MEASURE W FUNDS\nRECOMMENDED ACTION: Authorize staff to renew the transfer agreement and addenda with the\nLos Angeles County Flood Control District in order to receive the Measure W funds through the Safe,\nClean, Water Program. Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A\nE-6 Staff report - Flood Control District Transfer Agreement

7. AWARD A CONTRACT FOR THE FOOTHILL BOULEVARD PAVEMENT REHABILITATION\nPROJECT - PHASE III (LANDSCAPE & IRRIGATION IMPROVEMENTS).\nThis action is categorically exempt from the requirements of the California Environmentally Quality Act\n(CEQA) pursuant to Section 15301 Class 1 (c) - Rehabilitation of Existing Streets and Highways. Staff\nhas filed a Notice of Exemption with the Los Angeles County Clerk's Office\nRECOMMENDED ACTION: Award a contract in the amount of $405,144.34, which includes a 10%\ncontingency in the amount of $36,831 for potential change orders as needed, to Mariposa Landscapes,\nInc.; Authorize the City Manager to execute contracts, in a form acceptable to the City Attorney, on\nbehalf of the City. Total Cost: $405,145 Is the cost of this item budgeted? Yes Fund/Account No:\n$115,630 in Measure M Fund (Account No. 04-80-000-000-7120/66224B-7120), and $289,515 with SB1\n(Road Maintenance & Rehabilitation Account Funds (Account No. 05-80-000-661-7120/66125B-7120).\nE-7 Staff Report - Award Contract Foothill Blvd. Rehab Phase 3

8. REQUEST AUTHORIZATION TO APPROVE AN AGREEMENT FOR THE COMPLETION OF\nPUBLIC IMPROVEMENTS BETWEEN AZUSA JV BORROWER, LLC AND THE CITY OF AZUSA\nRECOMMENDED ACTION: Approve Agreement for Completion of Public Improvements between\nAzusa JV Borrower, LLC and the City of Azusa. Total Cost: N/A Is the cost of this item budgeted? N/A\nFund/Account No: N/A\nE-8 Staff Report - Public Improvements Agreement

9. AWARD OF MAINTENANCE CONTRACT TO AR INDUSTRIES, INC. FOR CITY HALL\nEXTERIOR PAINTING UPGRADES PROJECT\nRECOMMENDED ACTION: Award a not to exceed contract in the amount of $106,700, which\nincludes a 10% contingency for potential change orders as needed, to AR Industries; Authorize the City\nManager to execute contracts, in a form acceptable to the City Attorney, on behalf of the City. Total Cost:\n$106,700 Is the cost of this item budgeted? Yes Fund/Account No: City Hall CIP Budget/ Acct#46-80-\n000-651-7125/65125A-7125\nE-9 Staff Report- Award of Contract for City Hall exterior painting

1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY\nDATED OCTOBER 3, 2024 THROUGH OCTOBER 16, 2024.\nRECOMMENDED ACTION: 1) Adopt Resolution No. 2024-R13 allowing certain claims and demands\nto be paid out of Successor Agency Funds. Total Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A\nF-1 Successor Agency Warrant Register