Azusa — 2025-01-21

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to\nCalifornia Government Code, Section 54956.8\nRECOMMENDED ACTION: City Negotiator: Sergio Gonzalez, City Manager\nProperty Address: 622-624 North San Gabriel Avenue; APN: 8611-004-912 to 914\nNegotiating Parties: Luis Nieblas Under Negotiation: Price and Terms for Purchase

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to\nCalifornia Government Code, Section 54956.8\nRECOMMENDED ACTION: City Negotiator: Sergio Gonzalez, City Manager\nProperty Address: 609 North Azusa Avenue; APN: 8611-004-023 Negotiating\nParties: Henry Bouchot Under Negotiation: Price and Terms for Purchase

5. Closed Session Report by the City Attorney\nCEREMONIAL\n1. Presentation of Certificates of Recognition to Volunteers and Contributors for\n2024 Community Holiday Events.

1. ‘Pet of the Month’ Presentation by Los Angeles County Animal Care &\nControl.

2. City Manager Communications- Update on Emergency Response to 2025\nWindstorms and Eaton Fire.

1. SELECTION OF MAYOR AND MAYOR PRO-TEM\nRECOMMENDED ACTION: 1) Approve the selection of Council Member\nRobert Gonzales, as Mayor for a one-year term, through January 2026; and 2)\nApprove the selection of Council Member Edward J. Alvarez, as Mayor Pro-Tem\nfor a one-year term, through January 2026. Total Cost: N/A Is the Cost of this item\nbudgeted? N/A Fund/Account No: N/A\nD-1 Staff Report - Mayor and Mayor Pro Tem Selection

2. DISCUSSSION ON ASSIGNMENT OF CITY COUNCIL MEMBERS TO\nCOUNCIL AD-HOC COMMITTEES AND OUTSIDE AGENCY BOARDS\nAND COMMITTEES\nRECOMMENDED ACTION: 1) Review City Council assignments to Ad-Hoc\nCommittees and outside Board and Committees, previously approved for a two-year\nperiod from February 2024 to February 2026; and 2) Provide direction, affirming or\nmodifying assignments. Total Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: N/A\nD-2 Staff Report - Discussion of Appointment to Committees

3. PUBLIC HEARING TO CONSIDER APPROVING THE COMMUNITY\nDEVELOPMENT BLOCK GRANT (CDBG) PROJECTS AND BUDGET\nFOR THE NEW CDBG PROGRAM YEAR BEGINNING JULY 1, 2025\nTHROUGH JUNE 30, 2026 AND FINDING THAT SUCH DECLARATION IS\nNOT A PROJECT SUBJECT TO ENVIRONMENTAL REVIEW UNDER\nTHE CALIFORNIA ENVIRONMENTAL QUALITY ACT\nRECOMMENDED ACTION: 1) Open the public hearing, receive testimony and\npresentation of the proposed projects, and adopt the resolution approving the 2025-\n2026 Community Development Block Grant (CDBG) Program, and finding that\nsuch declaration is not a project subject to environmental review under the\nCalifornia Environmental Quality Act; 2) Authorize staff to release a Request for\nProposal to seek qualified consulting firms for the provision of CDBG Program\nAdministration and Labor Compliance Services beginning in Fiscal Year 2025-\n2026; and 3) Authorize the City Manager to execute all contracts and Agreements,\nin a form approved by the City Attorney, with the Los Angeles County\nDevelopment Authority (LACDA), CDBG Program subrecipients, and CDBG\nProgram consultants. Total Cost: N/A Is the Cost of this item budgeted? Yes\nFund/Account No: N/A\nD-3 Staff Report - 2025-2026 CDBG Funding Public Hearing

1. MINUTES OF THE REGULAR MEETINGS DATED NOVEMBER 18, 2024\nRECOMMENDED ACTION: Approve minutes as written. Total Cost: N/A Is the\ncost of this item budgeted? N/A Fund/Account No: N/A\nE-1 Minutes Regular Meeting Novermber 18, 2024

10. APPROVE INCREASE TO CONTRACT PURCHASE ORDER AND\nACCEPT COMPLETION OF IMPROVEMENTS FOR THE AZUSA CITY\nHALL EXTERIOR PAINTING UPGRADES PROJECT\nRECOMMENDED ACTION: Approve an increase to the contract purchase order\nfor AR Industries, Inc. by $8,100; Authorize the City Manager to increase the\ncompensation for a total not to exceed the contract amount of $114,800; and Accept\nthe completion of the improvements for the Azusa City Hall Exterior Painting\nUpgrades Project. Total Cost: $114,800 Is the cost of this item budgeted? Yes\nFund/Account No: City Hall CIP Budget 46-80-000-651-7125/65125A-7125\nE-10 Staff Report - AR Industries Increase and Completion

11. APPROVAL OF 2025 CITY OF AZUSA CO-SPONSORSHIPS\nRECOMMENDED ACTION: Approve the proposed co-sponsorships for 2025.\nTotal Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A\nE-11 Staff Report -Co-Sponsorships 2025

12. APPROVAL OF SECOND AMENDMENT TO THE PROFESSIONAL\nSERVICES AGREEMENT WITH KORN RANDOLPH, INC. FOR\nADDITIONAL CONSTRUCTION ADMINISTRATION OF THE LIBRARY\nOUTDOOR LEARNING SPACE PROJECT\nRECOMMENDED ACTION: Approve a Second Amendment to the Professional\nServices Agreement with Korn Randolph, Inc. for construction administration,\nextending the term of the Agreement through March 31, 2025 and increasing PO\n#038507 from $183,990 to $224,290; Authorize the City Manager to execute the\nAmendment, in a form acceptable to the City Attorney, on behalf of the City; and\nAuthorize the City Manager to extend the contract term further as needed through\nproject completion, with an additional contingency amount not-to-exceed $12,000,\nin a form acceptable to the City Attorney, on behalf of the City. Total Cost: $40,300\nIs the Cost of this item budgeted? No Fund/Account No: #46-805-1000/51024C\nE-12 Staff Report - Korn Randolph 2nd Contract Amendment

2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE\nCITY DATED NOVEMBER 27, 2024 THROUGH JANUARY 15, 2025\nRECOMMENDED ACTION: Adopt Resolution No. 2025-C03 allowing certain\nclaims and demands and specifying the funds out of which the same are to be paid.\nTotal Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A\nE-2 City Warrant Register 11.27.24-01.15.24

3. HUMAN RESOURCES ACTION ITEMS\nRECOMMENDED ACTION: Approve the following personnel action requests in\naccordance with the City of Azusa Rules of the Civil Service System, Azusa\nMunicipal Code, and/or applicable Memorandum of Understanding(s). Total Cost:\nN/A Is the cost of this item budgeted? N/A Fund/Account No: N/A\nE-3 HR Action Items 01.21.25

4. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT\nBALANCES FOR THE MONTH OF SEPTEMBER 2024\nRECOMMENDED ACTION: Receive, review, and file the City Treasurer’s\nReport for the month of September 2024. Total Cost: N/A Is the cost of this item\nbudgeted? N/A Fund/Account No: N/A\nE-4 Treasurers Report 9-2024

5. PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS\nEXECUTED BY CITY MANAGER\nRECOMMENDED ACTION: Receive and file the list of purchase orders issued\nwith contracts executed by the City Manager. Total Cost: $130,000 Is the cost of\nthis item budgeted? Yes Fund/Account No: Various Accounts\nE-5 CM Signed Contracts January 2025

6. REQUEST TO INCREASE FISCAL YEAR 2024/25 BLANKET PURCHASE\nORDER FOR BEST, BEST & KRIEGER, LLP NO. 042422\nRECOMMENDED ACTION: Approve an increase of $225,000 to the Best, Best\n& Krieger, LLP Blanket Purchase Order No. 042422, for Fiscal Year 2024/25 to a\ntotal not-to-exceed amount of $325,000. Total Cost: $325,000 Is the cost of this\nitem budgeted? Yes Fund/Account No: General Fund10-50-921-000-6301 and Risk\nManagement Fund 42-50-923-000-6740\nE-6 Staff Report - Blanket PO Increase - BBK

7. APPROVAL OF FIRST AMENDMENT TO THE PROFESSIONAL\nSERVICES AGREEMENT WITH PAGE & TURNBULL FOR\nARCHITECTURAL DESIGN SERVICES FOR THE OLD SCHOOLHOUSE\nPROJECT\nRECOMMENDED ACTION: Approve the first amendment to the Professional\nServices Agreement with Page and Turnbull, to extend the term of the agreement\nuntil December 31, 2025; and Authorize the City Manager to prepare and execute\nthe agreement(s), in a form acceptable to the City Attorney, on behalf of the City.\nTotal Cost: $375,405 Is the cost of this item budgeted? Yes Fund/Account No: 28-\n10-615-000-7125/61524A-7125\nE-7 Staff Report -First Amendment Page and Turnbull

8. APPROVE PURCHASE OF A 2025 DODGE DURANGO DUI VEHICLE\nWITH GRANT FUNDING\nRECOMMENDED ACTION: Approve the purchase of one 2025 Dodge Durango\nPursuit Vehicle from Glendora Dodge Chrysler Jeep, in an amount not to exceed\n$52,399.48. Total Cost: $52,399.48 Is the cost of this item budgeted? Yes\nFund/Account No: Cannabis Tax Fund Grant Program (CTFG) Account No. 28-20-\n310-109-7135\nE-8 Staff Report - Purchase DUI Vehicle

9. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH LYNBERG\nAND WATKINS FOR SPECIAL LEGAL SERVICES FOR THE POLICE\nDEPARTMENT\nRECOMMENDED ACTION: Approve a Professional Services Agreement with\nthe law firm Lynberg and Watkins, for Legal Counsel Services in Police Matters\nfrom January 1, 2025 through December 31, 2027 with the option for two, one (1)\nyear extensions, in an amount not to exceed $100,000 annually; Authorize the City\nManager to execute a contract, in a form acceptable to the City Attorney, on behalf\nof the City, and waive the competitive bidding process as authorized under Azusa\nMunicipal Code Section 2-517(14) – Attorney Services; and Authorize the City\nManager to exercise options for extensions to the contract as necessary, and execute\nextensions in a form acceptable to the City Attorney, on behalf of the City. Total\nCost: Not to exceed $100,000 annually Is the Cost of this item budgeted? Yes\nFund/Account No: Police Department Account No. 10-20-310-000-6301\nE-9 Staff Report - Police Special Legal Counsel

1. APPROVAL OF RECOGNIZED OBLIGATION PAYMENT SCHEDULE\nAND ADMINISTRATIVE BUDGET FOR JULY 1, 2025 THROUGH JUNE\n30, 2026 AND ADOPTION OF RESOLUTION\nRECOMMENDED ACTION: Adopt the attached Resolution No. 2025-R01,\napproving and adopting the “Recognized Obligation Payment Schedule” for the\nperiod of July 1, 2025 through June 30, 2026 (ROPS 25-26) pursuant to AB x1 26\nas amended by AB 1484; and Adopt the attached Resolution No. 2025-R02,\napproving and adopting the proposed Administrative Budget for July 1, 2025\nthrough June 30, 2026. Total Cost: N/A Is the Cost of this item budgeted? N/A\nFund/Account No: Fund 87 Successor Agency\nF-1 Staff Report - SA 25-26 ROPS Azusa