Baldwin Park — 2024-02-07

1. City of Baldwin Park's Warrants and Demands\nStaff recommends that the City Council ratify the attached Warrants and\nDemands Register.

10. Claim for Damages Rejections\nIt is recommended that the City Council reject the following claims and\ndirect staff to send the appropriate notice of rejection to claimants:\nRosalba Pizano Castaneda The claimant alleges bodily injury.\nPaula Marie Esquerra The claimant alleges property damage.\nSaida Gonzalez The claimant alleges property damage.\nManuel Lopez The claimant alleges bodily injury.\nBryan Madrigal The claimant alleges property damage.\nThis government claim, and all government claims, should be considered\nas potential lawsuits in the future. Thus, it is requested that all City Staff,\nthe Mayor and all Council Members refrain from making any statements,\nwhether public or private in nature. It is important that no statements be\nmade so as to not prejudice this claim in any way which can happen if\npublic or private comments are made about this claim by City staff or\nCouncil Members.

11. Approval of Independence Day Spectacular Budget and Award of\nAgreement for Pyrotechnic Show with Pyro Spectaculars, Inc.\nIt is recommended that the City Council:\n1. Approval of Independence Day Spectacular Budget; and\n2. Award agreement to Pyro Spectaculars, Inc. for professional\npyrotechnic services in the amount of $23,000; and\n3. Authorize the Director of Recreation & Community Services to\nexecute the attached agreement; and\n4. Authorize the Director of Finance to appropriate from the Business\nImprovement Tax fund 230 in the amount of $23,000 and make\nnecessary adjustments to the budget.\nCEQA Review ln accordance with the California Environmental\nQuality Act (CEQA) the recommended action is exempt from CEQA\npursuant to Section 15061(b((3) of the CEQA Guidelines and the\ngeneral rule that the CEQA applies only to projects which have the\npotential for causing a significant effect on the environment. Where it\ncan be seen with certainty that there is no possibility that the activity\nin question may have a significant effect on the environment, the\nactivity is not subject to CEQA. A Fireworks Display would not be an\nactivity with potential to cause significant effect on the environment\nand is when it is not performed over sensitive habitat areas.

12. Approval of Revised Relinquishment Agreement with Caltrans for the\nRelinquishment of State Highway Roads and Collateral Facilities Fronting\nInterstate 10 Within the Boundaries of the City of Baldwin Park\nIt is Staff's recommendation that the City Council approve the updated\nRelinquishment Agreement with the State of California Department of\nTransportation (Caltrans) for the relinquishment of state highway roads\nand facilities and authorize the Mayor to execute the agreement.

13. Approval of a Use and Maintenance Agreement (UMA) with the County of\nLos Angeles for Storm Drain Connection related to the Barnes Park Multi-\nBenefit Stormwater Capture Project, CIP 21-198\nStaff recommends that the City Council approve the Use and\nMaintenance Agreement with the County of Los Angeles Flood Control\nDistrict for the use and maintenance of the County right-of-way for a storm\ndrain connection related to the Barnes Park Multi-Benefit Infiltration\nProject and authorize the Mayor to execute the agreement.

14. Authorization of funding for Vendor Billings-Motorola Solutions\nIt is recommended that the City Council\n1. Authorize the Director of Finance to appropriate $109,371.34 from\nthe General Fund and transfer to account 100-30-310-51100-00000\n(Consultant Services).

15. Consider Approval of Amendment No. 1 to the Maintenance Services\nAgreement (MSA) With Mariposa Landscapes, Inc. for the Landscape\nMaintenance Services\nStaff recommends that Council:\n1. Approve Amendment No. 1 to the Maintenance Services Contract\nwith Mariposa Landscapes, Inc. for Landscape Maintenance\nServices, extending the term contract for an additional two (2) years\nand adjusting rates by 5% for Year One (1) and 2.5% for year Two\n(2) due to CPI increase; and,\n2. Approve an increase to the annual not-to-exceed contract amount\nfrom $100,000 to $105,000 in year one (1) and $105,000 to\n$107,625 in year two (2) to reflect the CPI increase; and,\n3. Authorize the Mayor and City Clerk to execute Amendment No. 1;\nand,\n4. Authorize the Finance Director to make necessary budget\nadjustments.

16. Approval for the Procurement and Purchase of a Ford F600 Truck with Lift\nBucket System from Global Rental Co. Through the Sourcewell\nPurchasing Cooperative\nIt is recommended that the City Council:\n1. Authorize the capital purchase of the 2023 Ford F600 aerial bucket\ntruck, consistent with the Sourcewell Purchasing Cooperative; and,\n2. Authorize the Public Works Director to process purchase order\nrequisition for Global Rental Co., Inc. in an amount not to exceed\n$215,484.00 utilizing approved funds identified in FY23-24 Capital\nImprovement Program under CIP24-026-55031; and,\n3. Authorize the Director of Public Works, or his designee, to complete\nall appropriate documentation to finalize the purchase.\nREPORTS OF OFFICERS

17. Approval of Conceptual Design for Morgan Park Restrooms\nImprovements Project\nIt is recommended that the City Council:\n1. Approve the conceptual for Morgan Park Restroom Improvements\nProject; and\n2. Authorize Director of Recreation & Community Services to proceed\nwith any supplementary documents required for the project.

18. Review of Commission Applications and Consideration of Appointments to\nFill the Scheduled Vacancies for the Housing Commission.\nIt is recommended that the City Council:\n1. Review all commission applications for the Housing Commission\n2. Make a finding that one of the Commissioner Seats designated for a\nHousing Authority participant can be filled by any resident applicant,\nin the interest of carrying out the business of the Housing Authority\nCommission.\n3. Make the respective appointments.\n4. Direct staff and City Attorney to bring back an ordinance amendment\nfor B.P.M.C Section 32.21 to eliminate the requirement of\nCommissioners being tenants of the authority.

19. Request for Authorization to Purchase APX Radios by Motorola Solutions\nIt is recommended that the City Council\n1. Waive the formal bidding process for this purchase; and\n2. Authorize the Director of Finance to appropriate $300,000.00 from\nCIP 24-028-53009 account 271-30-340-58110-53009; and\n3. Authorize the Chief of Police or his designee to complete all\nappropriate documentation to complete the purchase of the\nrequested Motorola radios and accessories.

20. Approval of Amendment Number 2 to the Consultant Services Agreement\nwith Terra Realty Advisors Inc. to provide various real estate services\nrelated to outdoor advertising.\nIt is recommended that the City Council authorize the Mayor to execute\nthe Amendment subject to any non-substantive changes made by the\nCEO and City Attorney and authorize the Director of Finance to\nappropriate funding and make the necessary budget adjustments.

21. Consider and approve a Transit Services Agreement with Southland\nTransit, Inc. for Bus Operations and Maintenance of the City's Dial-A-Ride\nand Fixed Route Transit Program and Approve a Compressed Natural\nGas (CNG) Refueling Agreement with the City of El Monte to Support the\nCity's Transit Program\nIt is recommended that the City Council:\n1. Approve a 2-year Transit Services Agreement (TSA) with Southland\nTransit, Inc., and Authorize the Mayor and City Clerk to execute the\nagreement; and,\n2. Approve a 1-year CNG Refueling Agreement with the City of El\nMonte, and Authorize the Chief Executive Officer (CEO) to execute\nthe agreement; and,\n3. Authorize the Director of Finance to appropriate an additional\namount of $100,000 from Fund 244- Proposition A to ensure enough\nfunds are available to fund the program at the new rate.

22. Hearing to Review Bidder Protests and Authorize the Award of\nConstruction Contract to Nationwide Contracting Services, Inc., for City\nProject No. CIP 21-198, Barnes Park Multi-Benefit Stormwater Capture\nProject\nIt is Staff's recommendation that the City Council:\n1. Provide all bidders with an opportunity to address any issue relating\nto responsibility and/or the responsiveness of their bids; and,\n2. Determine that Zusser Company, Inc. (“Zusser”) is non-responsible\nbidder: and\n3. Approve and award the construction contract to Nationwide\nContracting Services, Inc. Company of Huntington Beach, CA in the\namount of $17,199,044.00; and,\n4. Authorize the Mayor and City Clerk to execute the contract with\nNationwide Contracting Services, Inc.; and,\n5. Authorize the Director of Finance to appropriate $7,635,690.00 from\nthe fund and make necessary budget adjustment.

3. Consideration of Approval and Adoption of Resolution 2024-002, updating\nthe City-Wide and Department Records Retention Schedule.\nIt is recommended that the City Council:\n1. Approve and adopt Resolution 2024-002 entitled, “A RESOLUTION\nOF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK,\nCALIFORNIA, ADOPTING RECORDS RETENTION SCHEDULES,\nAUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS.”\n2. Repeal Resolution No. 2019-043

4. Approval of Purchase from Game Room Specialists, Inc. DBA A & C\nBilliards and Barstools for Seven (7) Billiard Tables\nIt is recommended that the City Council:\n1. Approve the purchase in the amount of $27, 975.94 with Game\nRoom Specialist, Inc. DBA A & C Billiards and Barstools for seven\n(7) billiard tables; and\n2. Authorize the Director of Recreation & Community Services to\nexecute any associated documents needed for the purchase; and\n3. Authorize the Director of Finance to appropriate funds included in\nthe FY 23-24 CIP budget and make necessary adjustments to the\nbudget.

5. Waive Formal Bid Procedures and Authorize the Purchase to Replace Air\nConditioner Unit in Police Department Server Room CIP24-045-56016\nIt is recommended that the City Council:\n1. Waive formal bid procedures per the City’s Purchasing Ordinance\nNo. 1101 and Baldwin Park Municipal Code Chapter 34 section 23\n(C); and\n2. Authorize the purchase in the amount of $27,411.10 from Honeywell\nBuilding Solutions;\n3. Authorize the Director of Recreation & Community Services to\nexecute any other associated documents needed for the purchase;\nand\n4. Authorize the Director of Finance to appropriate funds included in\nthe FY 23-24 CIP budget and make necessary adjustments to the\nbudget.

6. Grant Reimbursement Report for 2nd Quarter FY23-24 - October 1, 2023,\nto December 31, 2023\nIt is recommended that the City Council receive and file this report.

7. Approve Amendment No. 4 to Funding Agreement No. F3507 with the Los\nAngeles County Metropolitan Transportation Authority (LACMTA) for Grant\nFunding for the South Baldwin Park Commuter Bikeway Project\nIt is recommended that the City Council approve and authorize the Mayor\nto execute Amendment No. 4 to the FA with the LACMTA.

8. Approval of Southern California Gas Company (SoCalGas) Collectible\nWork Authorization for the Installation of New Gas Service located at\n14349 Pacific Ave for the Susan Rubio Zocalo Park and Civic Plaza.\nIt is recommended that the City Council:\n1. Approve the CWA payment for SoCalGas in the amount of\n$68,678.00 for the installation of new service; and,\n2. Authorize the Director of Public Works to execute the CWA contract\nand to process the necessary documents and payment request from\nthe available grant funds; and,\n3. Authorize the Director of Finance to appropriate the funding and\nmake the necessary budget adjustments.

9. Second Reading to adopt Ordinance No. 1508, "An Ordinance of The City\nCouncil of the City of Baldwin Park California, Amending Section\n153.120.310 (B) of Chapter 153 Title XV of the Baldwin Park Municipal\nCode, Relating to the Minimum Number of Hotel and Motel Guest Rooms"\nIt is recommended that the City Council approve and adopt Ordinance\n1508 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY\nOF BALDWIN PARK, CALIFORNIA, AMENDING THE BALDWIN PARK\nMUNICIPAL CODE, TITLE XV, LAND USAGE, CHAPTER 153, ZONING\nCODE, SECTION 153.120.310 (B) RELATED TO THE MINIMUM\nNUMBER OF REQUIRED GUEST ROOMS FOR HOTELS AND\nMOTELS."

PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS\nPresentation - Oath of Office for the Recreation & Community Services\nCommissioners\nPUBLIC COMMUNICATIONS\nCONSENT CALENDAR

CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &\nCOMMUNICATION\nCouncilmember Alejandra Avila seeks consensus of the City Council to:\n• Approve financial assistance for approximately $2,500 on behalf of three\ncultural dance groups from the Julia McNeill Senior Center. Due to\nfinancial hardship, these groups have requested sponsorship from the\nJulia McNeill Senior Center to offset the cost of each of their costumes,\nwhich is approximately $100.00 per student. The seniors in these groups\nare 60 years young and are all very dedicated, active and participate at\nvarious events free of charge representing Baldwin Park. The names of\nthe groups are the International Line Dance and Baldwin Park Art Dance\nGroup\n• Direct Staff to develop procedures to further promote cross-departmental\ncollaboration in reporting issues or situations in the field that require a\nservice response from the City in addressing a potentially unsafe\ncondition, such as a malfunctioning street signal, an obstruction in the\nroadway, a hazard on the sidewalk, etc. Helping keep our City clean and\nsafe is a shared responsibility between all of us, including residents. Our\nCity employees who are in the field more regularly, are a force multiplier in\nidentifying and reporting situations that require a service response.\nCouncilmember Daniel Damian seeks consensus of the City Council to:\n• An approval to reduce the concert series & downtown street market each\nby one week. The series would now be 5 weeks each. In addition, start\nthe concert series 1 week earlier to fill the vacancy after kids are out of\nschool.