Beaumont — 2023-01-18

B.1 Conference with Legal Counsel - Existing Litigation Pursuant to Government Code\nSection 54956.9(d)(1)\nOne Case: Mileena Garcia et al. (Case number 5:22-cv-1629-SSS(KKx)

B.2 Conference with Real Property Negotiators Pursuant to Government Code Section\n54956.8\nProperty: Six Parcels on the Northwest Corner of Beaumont Ave and Eighth street\n(APN Nos. 415-333-007, 008, 009, 010, 011, 012). Agency Negotiator: City Manager\nElizabeth Gibbs or her designee. Negotiating Parties: City of Beaumont as the\nPotential Purchaser and Thomas Daniel as Potential Seller. Under Negotiation are\nPrice and Terms.

B.3 Conference with Legal Counsel - Anticipated Litigation:\nSignificant Exposure to Litigation Pursuant to Government Code Section\n54956.9(d)(2) and/or (3): One potential case.

B.4 Conference with Legal Counsel Regarding Potential Initiation of Litigation\nPursuant to Government Code Section 54956.9(d)(4): One potential case

E.1 Public Annual Financial Report Presentation

G.1 Ratification of Warrants\nRecommended Action:\nRatify Warrants dated:\nDecember 20, 2022\nDecember 28, 2022\nJanuary 6, 2023

G.3 FY2021-2022 Popular Annual Financial Report\nReceive and file the City’s first Popular Annual Financial Report.\nRecommended Action:\nReceive and file the City’s first Popular Annual Financial Report.

G.4 Accept Public Improvements and Exonerate Maintenance Bond Associated with Tract\n37298-1\nMaintenance Bond Exoneration for traffic signal improvements at Highland Springs\nAvenue and Oak Valley Parkway associated with Tract Map No. 37298-1.\nRecommended Action:\nAccept the public improvements, authorize the Mayor to sign the Certificate of\nAcceptance, and authorize staff to issue a bond exoneration letter for maintenance\nbonds for (Project / Bond Number / Improvement):\n• Tract Map No. 37298-1 / CMS331858-M / Traffic Signal

G.5 Performance Bond Exoneration for Tracts 27971-4, 27971-6, and 27971-8\nPerformance bond exoneration for street improvements associated with Tract Map\nNo. 27971-4, 27971-6, and 27971-8.\nRecommended Action:\nAuthorize City staff to issue a Bond Exoneration Letter for Performance and Payment\nBonds and Accept Maintenance Bonds for (Project / Bond Number / Improvement /\nMaintenance Bond Number):\n• Tract Map No. 27971-4/ PB03010407102 / Street / PB03010407102-M\nPage 3 of 8\n• Tract Map No. 27971-6/ PB03010407116 / Street / PB03010407116-M\n• Tract Map No. 27971-8/ PB03010407117 / Street / PB03010407117-M

G.6 Authorize Changes to Position Allocation\nStaff and administration have been continuously evaluating current positions and\nstaffing levels. As vacancies arise individual department organizational structures are\nbeing evaluated and discussed. Finance, Public Works, and the Police Department\nseek to make changes to their position allocations. The Finance Department seeks to\nchange a Senior Accountant to an Accountant. The Police Department seeks to add\nan additional Lead Dispatcher and Police Corporal. Public Works seeks to change a\nSenior Engineer to an Associate Engineer.\nRecommended Action:\nApprove the elimination of one Senior Accountant (SA-01).\nApprove the addition of one Accountant (AC-01).\nApprove the elimination of one Part Time/On-Call Dispatcher (PSD OC-02).\nApprove the addition of one additional Lead Dispatcher (PSD LD-02).\nApprove the elimination of one Police Officer (PO-35).\nApprove the addition of one Police Corporal (PC-07).\nApprove the elimination of one Senior Engineer (SE-01).\nApprove the addition on one Associate Engineer (AE-01).

G.7 Approve the City of Beaumont 2023 Legislative Platform and Establish Funding\nPriorities for City Projects\nEstablish the City Council’s position on various legislative topics and identify funding\npriorities for the legislative session.\nRecommended Action:\nApprove the proposed 2023 Legislative Platform and funding priorities.

H.1 Meritage Development Agreement Amendment PLAN2022-0776\nConsideration of an amendment to the Fairway Canyon Development Agreement.\nThe proposed amendment includes revisions to Planning Area 20 that subdivide\nPlanning Area 20B into 20B and 20D; and revise the unit count and density within all\nsubareas of Planning Area 20. The subject property is located northwest of\nSorenstam Drive in Phase 4 of the Oak Valley & SCPGA Golf Course Specific Plan.\nRecommended Action:\nHold a public hearing; and\nWaive the first full reading and approve by title only, an “Ordinance of the City\nCouncil of the City of Beaumont, California, Approving an Amended Development\nAgreement by and between the City of Beaumont and Meritage Homes of California,\nInc.”\nPage 4 of 8

H.2 California Environmental Quality Act (CEQA) Initial Study/Mitigated Negative\nDeclaration Review for the Second Street Extension Project\nEnvironmental review of a Capital Improvement Project (CIP) R-12 to extend Second\nStreet from the westerly boundary of the Home Depot shopping center to the\nproposed intersection at Pennsylvania Avenue.\nRecommended Action:\nHold a public hearing; and,\nAdopt a Mitigated Negative Declaration and Mitigation and Monitoring Reporting\nProgram for the Second Street Extension Project; and,\nDirect staff to prepare a Notice of Determination to be filed with the Riverside County\nClerk Recorder.

H.3 Hold a Public Hearing and Adopt Addendum No. 1 to the Mitigated Negative\nDeclaration for the Beaumont Wastewater Treatment Plant Upgrade/Expansion and\nBrine Pipeline (Capital Improvement Projects WW-04 and WW-05)\nA California Environmental Quality Act (CEQA) Addendum to the previously approved\nMitigated Negative Declaration for the Beaumont Wastewater Treatment Plant\nUpgrade/Expansion and Brine Pipeline to analyze impacts for the Mesa Lift Station\nand Force Main Project (CIP Projects WW-04 and WW-05).\nRecommended Action:\nHold a Public Hearing and Adopt Addendum No. 1 to the Mitigated Negative\nDeclaration for the Beaumont Wastewater Treatment Plant Upgrade/Expansion and\nBrine Pipeline (Capital Improvement Projects WW-04 and WW-05); and\nDirect staff to prepare a Notice of Determination to be filed with the Riverside County\nClerk Recorder.

H.4 Public Hearing to Consider an Ordinance Amending Chapter 2.35 of the Beaumont\nMunicipal Code – Financial and Audit Committee\nAdoption of an Ordinance Amending Beaumont Municipal Code Chapter 2.35 –\nFinancial and Audit Committee\nRecommended Action:\nWaive the full reading and approve the first reading by the title only, “An Ordinance of\nthe City Council of the City of Beaumont, California, Amending Chapter 2.35 to the\nCity of Beaumont Municipal Code.”

I.1 Pension Funding Update and Strategy Discussion\nReceive an update on the City’s pension funding status and discuss strategies for\nlong-term stabilization of pension costs.\nRecommended Action:\nIt is recommended that the City Council discuss and provide direction to City staff on\nthe following strategies to address pension volatility and rising costs.\n1. Establish Pension Volatility Reserve\na. Establish reserve target\nPage 5 of 8\nb. Identify funding term\nc. Identify additional funding sources\nd. Identify eligible use scenarios\n2. Further Refine Funding Policy\na. Annual Pension Update & Analysis\nb. Reserve Targets\nc. Consider a Surplus Use Policy

I.10 Discussion on Modifications to the Procurement of Professional Services Ordinance –\nBeaumont Municipal Code Chapter 3.02\nReview and discussion of proposed amendments to Beaumont Municipal Code\nChapter 3.02 – Procurement of Professional Services\nRecommended Action:\nDiscussion and direction to staff.

I.11 Approval of City Attorney Invoices for the Month of December 2022\nRecommended Action:\nApprove invoices in the amount of $100,768.75.

I.2 Discussion and Direction on Economic Development Committee Policies and\nProcedures\nReview and discussion of Economic Development Committee Policies and\nProcedures as it relates to number of committee members and meeting frequency.\nRecommended Action:\nDiscuss and provide direction to staff on modifying the Economic Development\nCommittee Policy related to number of members and meeting frequency.

I.3 2023 Street Project\nUpdated list of streets to be rehabilitated for the 2023 Street Project.\nRecommended Action:\nApprove the combination of CIP Projects R-18, R-08, R-09 R-14, R-15 and approve\nthe proposed Street Project List of approximately 23.6 miles of street rehabilitation.

I.4 First Amendment to the Professional Services Agreement with Z&K Consultants, Inc.\nfor Consulting Engineering Services in an Amount Not to Exceed $75,000, with a\nTotal Contract Amount Not to Exceed $99,900\nApprove a First Amendment to the professional services agreement with Z&K\nConsultants, Inc. (Z&K) for consulting engineering services for technical support and\nproject management.\nRecommended Action:\nApprove a First Amendment to the professional services agreement with Z&K\nConsultants, Inc. for consulting engineering services in an amount not to exceed\n$75,000, with a total contract amount not to exceed $99,900.

I.5 Award a Public Works Agreement to Elecnor Belco Electric, Inc. for Traffic Signal\nUpgrade\nTraffic Signal Upgrade at Sixth Street and Beaumont Avenue.\nRecommended Action:\nAward a public works agreement to Elecnor Belco Electric, Inc. for construction of\nCitywide Traffic Signal Upgrade at Sixth Street and Beaumont Avenue in an amount\nnot to exceed $151,000; and authorize the City Manager to sign change orders up to\nan additional $15,000 for a total construction amount of $166,000.

I.6 First Amendment to the Public Works Agreement with Crosstown Electrical & Data,\nInc. for Annual Citywide Traffic Signal Maintenance.\nFirst Amendment to the public works agreement with Crosstown Electrical & Data,\nInc.\nPage 6 of 8\nRecommended Action:\nApprove a First Amendment to the public works agreement with Crosstown Electrical\n& Data, Inc. for annual citywide traffic signal maintenance in an amount not to exceed\n$145,000.

I.7 Discussion of the Draft Sports Field Policy Handbook and Proposed Recreation Fees\nUpdate from a previous discussion of the City Council to establish a Sports Field\nPolicy Handbook and recreation fees.\nRecommended Action:\nApprove the Sport Facility Policy Handbook, and\nDirect staff to include the proposed recommended fees, or modifications thereof, in\nthe Master Fee Schedule.

I.8 Establish a Time, Date, and Place for a Workshop Regarding the Sewer System\nManagement Plan and Fats, Oils, and Grease Program/Ordinance\nCity staff is requesting that the City Council hold a workshop regarding the Sewer\nSystem Management Plan (SSMP) and Fats, Oils, and Grease (FOG) program and\nOrdinance.\nRecommended Action:\nEstablish Tuesday, February 28, 2023, at 5:00 p.m. in the Council Chambers as the\ntime, date, and place for the workshop.

I.9 Mayoral Assignments for City Council Representation at External Boards and Internal\nSub-Committees\nAssignment of representation at the San Gorgonio Pass Water Agency and San\nGorgonio Pass Regional Water Alliance.\nRecommended Action:\nMayor Martinez to appoint representatives to the San Gorgonio Pass Water Agency\nand the San Gorgonio Pass Regional Water Alliance.

O.1 City Magazine - Winter Edition

O.2 Community Survey

O.3 Property Tax Newsletter 2022/2023

O.4 2022-3Q Sales Tax Update

O.5 January Parks Update

O.6 January Transportation Updates