Beverly Hills — 2024-06-18

10. AGREEMENT WITH AMERICAN HERITAGE LANDSCAPE, LP FOR\nLANDSCAPE MAINTENANCE OF SPECIFIED AREAS WITHIN AND NEAR\nCITY LIMITS; AND\nAPPROVAL OF A PURCHASE ORDER FOR FISCAL YEAR 2024/25 IN THE\nNOT-TO-EXCEED AMOUNT OF $898,613; AND\nAUTHORIZE THE CITY MANAGER TO APPROVE CHANGE PURCHASE\nORDERS IN AN AMOUNT NOT TO EXCEED THE TOTAL VALUE OF THE\nAGREEMENT FOR THE FIVE-YEAR TERM.\nComment: Staff recommends that City Council (1) approve the agreement with\nAmerican Heritage Landscape, LP for landscape maintenance of specified areas\nwithin and near city limits, (2) approve a purchase order for Fiscal Year 2024/25 in\nthe not-to-exceed amount of $898,613, and (3) authorize the City Manager to\napprove change purchase orders in an amount not to exceed the total value of the\nagreement for the five-year term.

11. AGREEMENTS AND AMENDMENTS WITH VARIOUS VENDORS FOR\nPROVISION OF ANNUAL SERVICES; AND\nAPPROVAL OF BLANKET PURCHASE ORDERS FOR SUPPLIES AND\nSERVICES FOR THE CITY'S DEPARTMENTS IN THE TOTAL NOT-TO-\nEXCEED AMOUNT OF $86,851,225.88 FOR FISCAL YEAR 2024-25.\nComment: Approval of agreements and amendments with various vendors for\nprovision of annual services; and approval of blanket purchase orders for supplies\nand services for the City's departments for Fiscal Year 2024-25.

12. AMENDMENT NO. 1 TO THE AGREEMENT WITH MODAXO TRAFFIC\nMANAGEMENT USA INC. (FORMERLY CONDUENT STATE & LOCAL\nSOLUTIONS, INC.) FOR PHOTO RED LIGHT ENFORCEMENT PROGRAM\nSERVICES; AND\nAPPROVAL OF A PURCHASE ORDER TO MODAXO TRAFFIC\nMANAGEMENT USA INC. IN THE NOT TO EXCEED AMOUNT OF $210,000\nFOR FISCAL YEAR 2023-24; AND\nAPPROVAL OF A PURCHASE ORDER TO MODAXO TRAFFIC\nMANAGEMENT USA INC. IN THE NOT TO EXCEED AMOUNT OF\n$853,710.62 FOR FISCAL YEAR 2024-25; AND\nREQUEST TO WAIVE THE CITY PERMIT FEES RELATED TO REMOVAL,\nINSTALLATION, AND MAINTENANCE OF PHOTO RED LIGHT\nENFORCEMENT SYSTEM EQUIPMENT FOR THE TERM OF THE\nAGREEMENT.\nComment: Staff recommends that the City Council approve an amendment to an\nAgreement with Modaxo Traffic Management USA Inc. (formerly Conduent State\nand Local Solutions) to consent to the assignment of the Agreement for photo red\nlight enforcement program services. Staff recommends the approval of a purchase\norder to Modaxo Traffic Management USA Inc. in the not to exceed amount of\n$210,000 for FY 2023-24 and approval of a purchase order for FY 2024-25 in the\nnot to exceed amount of $853,710.62. Additionally, staff recommends that the City\nCouncil waive the City permit fees related to the removal, installation, and\nmaintenance of photo red light enforcement equipment, consistent with the previous\nagreement with Conduent State and Local Solutions.

13. AMENDMENT NO. 3 TO THE EMPLOYMENT AGREEMENT WITH HUMA\nAHMED.\nComment: This Amendment will amend the Employment Agreement of City Clerk\nHuma Ahmed and will award Ms. Ahmed performance pay of 6% of her base salary\nwhich totals $13,200.

14. AMENDMENT NO. 5 TO THE AGREEMENT WITH EFI GLOBAL, INC. (AS\nASSIGNEE OF LINDMARK ENGINEERING, INC.) FOR ENVIRONMENTAL\nSOIL INVESTIGATION OF SINKHOLE AT 344 FOOTHILL ROAD; AND\nAPPROVAL OF A CHANGE PURCHASE ORDER IN THE NOT-TO-EXCEED\nAMOUNT OF $201,250.\nComment: Staff recommends that City Council approve Amendment No. 5 to\nAgreement No. 549-22 with EFI Global, Inc. for the environmental soil investigation\nof a sinkhole at 344 Foothill Road (Alden Lot); and approve a change purchase\norder to EFI Global, Inc. for a total not-to-exceed amount of $201,250.

3. REVIEW OF BUDGETED DEMANDS PAID, covering dates May 14, 2024 to\nJune 10, 2024.

4. PAYROLL DISBURSEMENT REPORT, covering dates May 14, 2024 to June\n10, 2024.\nOther Business\nORDINANCE OF THE CITY OF BEVERLY HILLS:\nNone\nRESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS:

5. ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY\nSB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017.\nComment: Staff recommends that City Council approve the Resolution to adopt a\nlist of projects for Fiscal Year 2024/25 funded by Senate Bill 1: The Road Repair and\nAccountability Act of 2017.

6. APPOINTING A NEW DESIGNEE TO OVERSEE PRESCHOOL LICENSING IN\nTHE CITY.\nComment: A resolution to change the City's designee to oversee preschool licensing\nthrough California Department of Social Services for the City of Beverly Hills due to\nrecent staffing changes.

7. AUTHORIZING THE CITY MANAGER TO APPROVE DESIGN PLANS AND\nSPECIFICATIONS FOR CONSTRUCTION PROJECTS VALUED AT $100,000\nOR LESS.\nComment: This resolution vests authority in the City Manager to approve designs for\na construction project if the estimated cost of the project does not exceed $100,000.\nAPPROVAL OF:

8. THE BEVERLY HILLS CITY COUNCIL LEGISLATIVE / LOBBY COMMITTEE\nRECOMMENDATIONS TO SUPPORT, SUPPORT IF AMENDED AND/OR\nOPPOSE VARIOUS FEDERAL AND STATE LEGISLATIVE BILLS.\nComment: This item seeks City Council approval of the Beverly Hills City Council\nLegislative/Lobby Committee’s recommendations for the position of support, support\nif amended, and/or oppose on various federal and state legislative bills not\naddressed in the City's adopted 2024 Legislative Platform.

9. A CONTINUATION OF EMERGENCY CONTRACTING PROCEDURES\nREQUIRING ENVIRONMENTAL CLEANUP WORK AT 344 FOOTHILL ROAD\nSINKHOLE TO BE PERFORMED WITHOUT COMPETITIVE BIDDING\nPURSUANT TO PUBLIC CONTRACT CODE SECTION 22050.\nComment: Staff recommends that City Council determine, by four-fifths vote, a\ncontinuation of the Declaration requiring as-needed environmental testing and\ncleanup work at 344 Foothill Road sinkhole to be performed without competitive\nbidding pursuant to Public Contract Code Section 22050.

1. 60 SECOND SHOUT OUT - Monogrammit

2. PRESENTATION - Recognition of outgoing Commissioner Liliana Filipovic, Arts\nand Culture Commission

3. PRESENTATION - Recognition for the Teen Advisory Committee 2023-2024\nClass

1. AN ORDINANCE OF THE CITY OF BEVERLY HILLS ADOPTING AND\nAMENDING THE STATE MID-CYCLE UPDATES TO THE 2022 CALIFORNIA\nGREEN BUILDING STANDARDS CODE, AND AMENDING TITLE 9 OF THE\nBEVERLY HILLS MUNICIPAL CODE, AND APPROVING A CEQA EXEMPTION\nDETERMINATION. - First Reading for Introduction; AND\nRESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS\nMAKING EXPRESS FINDINGS AND DETERMINATIONS THAT\nMODIFICATIONS TO THE 2022 INTERVENING CODE ADOPTION CYCLE\nSUPPLEMENT TO THE 2022 CALIFORNIA GREEN BUILDING STANDARDS\nCODE, ARE REASONABLY NECESSARY BECAUSE OF LOCAL CLIMATIC,\nGEOLOGICAL OR TOPOGRAPHICAL CONDITIONS.\nComment: Staff recommends that the City Council move to waive the full reading of\nthe Ordinance and that the Ordinance be introduced and read by title only,\namending Title 9 of the Beverly Hills Municipal Code relating to 2022 Intervening\nBuilding Code Adoption Cycle relating to the 2022 California Green Building\nStandards Code; and to adopt the Resolution making express findings and\ndeterminations that such modifications to the 2022 California building standards\ncode are reasonably necessary. The Council will also consider finding the\nOrdinance exempt from the California Environmental Quality Act.

2. CITY COUNCIL CONSIDERATION AND ADOPTION OF FISCAL YEAR 2024-\n25 BUDGET; AND RESOLUTION OF THE COUNCIL OF THE CITY OF\nBEVERLY HILLS ADOPTING THE ANNUAL APPROPRIATIONS LIMIT FOR\nTHE FISCAL YEAR 2024-25; AND\nRESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS\nAPPROVING THE BUDGET AND FINANCIAL POLICIES FOR FISCAL YEAR\n2024-25 AND APPROPRIATING FUNDS THEREFOR; AND\nRESOLUTION OF THE PARKING AUTHORITY OF THE CITY OF BEVERLY\nHILLS APPROVING THE BUDGET AND FINANCIAL POLICIES FOR FISCAL\nYEAR 2024-25 AND APPROPRIATING FUNDS THEREFOR; AND\nCONTINUED AUTHORIZATION TO OVERHIRE FIVE POLICE OFFICERS;\nAND\nCITY COUNCIL APPROVAL OF AMENDED AND RESTATED EXECUTIVE\nEMPLOYEE COMPENSATION PLAN.\nComment: This item requests that City Council adopt the resolutions for the Fiscal\nYear 2024-25 appropriations limit, operating and capital improvement program\nbudget and financial policies, and that the Board of Directors adopt the resolution\napproving the Fiscal Year 2024-25 operating budget and financial policies for the\nParking Authority. The City's financial policies include the delegation of authority to\nthe City Treasurer for a one-year period to invest or reinvest funds, and to sell or\nexchange securities purchased for and on behalf of the City. This item also requests\nan extension of the authorization to overhire five Police Officers and recommends\nthat the City Council approve the amended and restated Executive Employee\nCompensation Plan.

3. RECOMMENDATION OF THE BEVERLY HILLS CITY COUNCIL LIAISON\nCVB/ MARKETING COMMITTEE REGARDING THE FISCAL YEAR 2024/2025\nWORK PLAN AND FUNDING REQUEST BY THE BEVERLY HILLS\nCONFERENCE AND VISITORS BUREAU IN AN AMOUNT NOT TO EXCEED\n$4,987.891; AND\nREQUEST TO CARRYOVER $250,000 FROM FISCAL YEAR 2023/2024\nTOURISM AND MARKETING BUDGET FUNDING FOR PROGRAMMING & TI\nIMPROVEMENT IN FISCAL YEAR 2024/2025.\nComment: This item seeks City Council approval of the recommendation from the\nCVB/ Marketing Liaison Committee supporting the CVB's proposed annual work\nplan for marketing and tourism on behalf of the City, and corresponding funding\nrequest in the amount of $4,987,891 for Fiscal Year 2024/2025, and the request to\ncarry over $250,000 from Fiscal Year 2023/2024.

4. RECOMMENDATION OF THE BEVERLY HILLS CITY COUNCIL LIAISON\nRODEO DRIVE / SPECIAL EVENTS / HOLIDAY PROGRAM COMMITTEE\nREGARDING THE RODEO DRIVE COMMITTEE FISCAL YEAR 2024/2025\nWORK PLAN.\nComment: This item seeks City Council approval of the recommendation from the\nBeverly Hills City Council Rodeo Drive/ Special Events/ Holiday Program Liaison\nCommittee (Committee) supporting the Rodeo Drive Committee’s proposed annual\nwork plan, including the Rodeo Drive Celebrates Summer and Fall campaigns, and\na corresponding funding request in an amount not to exceed $197,998 for Fiscal\nYear 2024/2025.

5. RECOMMENDATION OF THE BEVERLY HILLS CITY COUNCIL LIAISON /\nCHAMBER OF COMMERCE COMMITTEE REGARDING THE FISCAL YEAR\n2024/2025 WORK PLAN AND FUNDING REQUEST BY THE BEVERLY HILLS\nCHAMBER OF COMMERCE; AND\nRECOMMENDATION TO WAIVE SPECIAL EVENT PERMIT FEES, PLACE OF\nASSEMBLY PERMIT FEES, AND SET FLAT RATE REDUCED PARKING\nRATES FOR SPECIFIC EVENTS HOSTED IN PARTNERSHIP WITH THE\nBEVERLY HILLS CHAMBER OF COMMERCE.\nComment: This item seeks City Council approval of the recommendation from the\nChamber of Commerce Liaison Committee supporting the Chamber's proposed\nannual work plan and corresponding funding request in the amount of $553,245 for\nFiscal Year 2024/2025.

6. REPORT FROM THE CITY ATTORNEY ON CLOSED SESSION ITEMS

7. REPORT FROM THE CITY MANAGER

8. CITY COUNCILMEMBER AND COMMITTEE REPORTS AND COMMENTS