Brea — 2023-03-07

10. Community Announcements

11. Matters from the Audience

12. Response to Public Inquiries - Mayor / City Manager\nCONSENT CALENDAR - The City Council/Successor Agency approves all Consent Calendar matters with one motion\nunless Council/Agency or Staff requests further discussion of a particular item. Items of concern regarding Consent\nCalendar matters should be presented during “Matters from the Audience."\nCITY COUNCIL - CONSENT

14. Encroachment License and Public Use Easement Agreement for Private Development at the Northwest\nCorner of State College Boulevard and Birch Street - Accept and authorize the City Clerk to record the\nEncroachment License and Public Use Easement Agreement. There is no fiscal impact to the General Fund.

15. Acceptance of the Brea Water Main Replacement Steele Drive Tract and Pleasant Hills Tract, Project Nos.\n7453 and 7457 - Accept the Project as complete and authorize the City Clerk to record a Notice of Completion;\nAccept the Warranty Bond; and Authorize the City Clerk to release the Payment and Performance Bond upon\nnotification from the Public Works Department.

16. Purchase of New Fire Apparatus - Appropriate $891,745.27 from General Fund and authorize the purchase of\none (1) ladder/tiller truck for $1,988,161.755. The cost of one ladder/tiller truck is $1,988,161.75. An\nappropriation of $891,745.27 is required to cover the shortfall. By purchasing this apparatus now and taking\nadvantage of a prepayment discount, the City can save approximately $130,000. The fiscal impact will be to the\nGeneral Fund.

17. Authorize the Purchase of Playground Equipment for Arovista Park Modernization Project, CIP 7978\n- Approve the purchase of playground equipment from seven different manufacturers for a total of $1,987,367.00;\nand Authorize the City Manager to issue a purchase order change notice in a not-to-exceed amount of five\npercent of the equipment purchase price. Funding is available in the CIP Budget.

18. Traffic Improvements at the Intersection of Puente Street and Northwood Avenue - Approve Conceptual\nSigning and Striping Improvement Plan for the intersection of Puente Street and Northwood Avenue; and Direct\nthe City Engineer to implement said improvements. Sufficient funds are available within the Department of Public\nWorks operational budget for installing the traffic improvements.

19. Extension of Professional Services Agreement with Interwest Consulting Group, Inc. - Approve one-year\nextension of Professional Services Agreement with Interwest Consulting Group, Inc. in the amount not-to-exceed\n$150,000 per year. There will be no impact to the General Fund. Consultant fees are paid from corresponding\nCIP project accounts and/or Cost Center accounts.

2. Clarify Regular Meeting Topics\nDISCUSSION ITEMS

20. Purchasing System Update – Receive Update and Consider Revisions to the City’s Purchasing Policy\nLimits - Receive update and consider adoption of Resolution No. 2023-012 designating Purchasing Policy Limits\nand the Local Vendor Preference Amount for the City’s Purchasing System. There is no direct fiscal impact.

21. Professional Services Agreement with Westberg White Architecture for Brea Senior Center Feasibility\nStudy - Approve the Professional Services Agreement in an amount not-to-exceed $75,000. The Community\nDevelopment Block Grant (CDBG) funding received for this year is $75,000. The proposed lump-sum fee\nproposed by Westberg White Architecture falls under this amount, and staff is also requesting the additional\n$3,000 be used as potential contingency should any additional expenses arise. There is no General Fund\nimpact, and there is no match requirement for the grant.

22. Approval of the Part-Time Employment and Benefits Policy - Adopt Resolution No. 2023-013, approving the\nPart-Time Employment and Benefits Policy. The estimated fiscal impact of these increases is $128,024 which will\nbe included in the budget for FY 2023-25.

23. Outgoing Payment Log and February 17 and 24, 2023 City Disbursement Registers - Approve.\nADMINISTRATIVE ANNOUNCEMENTS

24. City Manager

25. City Attorney

26. Council Requests\nCOUNCIL ANNOUNCEMENTS

3. Brea War Memorial Name Change Discussion

4. Brea Canyon Widening Project\nREPORT

5. Council Member Report/Requests\nGENERAL SESSION\n7:00 p.m. - Council Chamber\nPlaza Level

8. Presentation: Parks, Recreation and Human Services and Cultural Art Commission Goals and\nAccomplishments

9. Report - Prior Study Session