Claremont — 2023-10-24

1. ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER\nRecommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING\nCERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT\nOF WHICH THE SAME ARE TO BE PAID, dated October 12, 2023.\nAttachment(s): Resolution Approving City Warrant Register Dated October 12, 2023

11. CONSIDERATION OF THE AMERICAN RESCUE PLAN ACT-FUNDED SMALL BUSINESS\nGRANT PROGRAM (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT FUND)\nRecommendation: Staff recommends the City Council approve the Small Business Grant\nProgram in the amount of $400,000.\nAttachment(s): Small Business Grant Program Guidelines

3. INVESTMENT REPORT - QUARTER ENDING SEPTEMBER 30, 2023\nRecommendation: Staff recommends the City Council receive and accept the Investment Report\nfor the quarter ending September 30, 2023.\nAttachment(s): Quarterly Investment Report

4. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH DELL TECHNOLOGIES INC.\nFOR MICROSOFT OFFICE 365 LICENSING AND APPROPRIATION OF FUNDS (FUNDING\nSOURCE: TECHNOLOGY FUND)\nRecommendation: Staff recommends the Council:\nA. Authorize the City Manager to enter into a 36-month agreement with Dell\nTechnologies Inc. to provide Microsoft Office 365 licensing in the amount of\n$213,266.52, including a 5 percent contingency in the amount of\n$10,663.33, for a total contract amount of $223,929.85;\nB. Appropriate $27,790.29 from the Technology Fund balance to fully fund\nthe first year of the agreement; and\nC. Authorize the City Manager to execute required documents to renew the\nCity's enrollment with Microsoft Corporation as part of a joint Microsoft\nEnterprise Agreement.

5. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH\nDUNBAR ARCHITECTURE FOR ARCHITECTURAL DESIGN AND CONSULTING SERVICES\nFOR THE CLAREMONT POLICE DEPARTMENT WOMEN’S LOCKER ROOM FACILITY\nPROJECT (FUNDING SOURCE: EQUIPMENT AND FACILITY REVOLVING RESERVE)\nRecommendation: Staff recommends the City Council:\nA. Authorize the City Manager to enter into a professional services\nagreement with Dunbar Architecture in the amount of $190,057 for\narchitectural design and consulting services for the Claremont Police\nDepartment Women's Locker Room Facility Project; and\nB. Appropriate $190,057 from the Equipment and Facility Revolving Reserve\nto fund the agreement.

6. AWARD OF CONTRACT TO HARDY & HARPER, INC. FOR ON-CALL ASPHALT DEEP\nPATCH SERVICES (FUNDING SOURCE: MEASURE R)\nRecommendation: Staff recommends the City Council:\nA. Authorize the City Manager to enter into a one-year agreement with Hardy\n& Harper, Inc. for on-call asphalt deep patch and concrete repair services in\nthe amount of $250,000; and\nB. Find this item is exempt from environmental review under the California\nEnvironmental Quality Act (CEQA).

7. ALCOHOL BEVERAGE CONTROL (ABC) GRANT (FUNDING SOURCE: GRANT FUNDS)\nRecommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, APPROVING\nPARTICIPATION IN THE STATE OF CALIFORNIA ALCOHOL BEVERAGE\nCONTROL (ABC) GRANT PROGRAM.\nAttachment(s): ABC Grant Resolution

8. AWARD OF CONTRACT TO MOUNTAIN VIEW CHEVROLET FOR VEHICLE\nREPLACEMENTS (FUNDING SOURCE: MOTOR FLEET)\nRecommendation: Staff recommends the City Council:\nA. Authorize the City Manager to enter into a contract with Mountain View\nChevrolet in the amount of $273,984.90 for the purchase of one Chevrolet\n3500 Dump Truck and three Chevrolet Silverado 2500, and\nB. Appropriate $77,000 from the Motor Fleet fund balance to cover the full\ncost to purchase and up-fit the vehicles.