Claremont — 2023-11-14

1. RESIGNATION OF TRAFFIC AND TRANSPORTATION COMMISSIONER JACK BLAIR\nRecommendation: Staff recommends that the City Council accept with regret the resignation of\nJack Blair from the Traffic and Transportation Commission effective\nimmediately.\nAttachment(s): Commissioner Jack Blair Resignation Letter

10. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH NATURAL GAS SYSTEMS FOR\nTHE COMPRESSED NATURAL GAS STATION COMPRESSOR REPLACEMENT PROJECT\n(FUNDING SOURCES: MOTOR FLEET FUND AND SANITATION FUND)\nRecommendation: Staff recommends the City Council authorize the City Manager to enter into\nan agreement with Natural Gas Systems, Inc. in the amount of $27,934.35 to\ninstall two replacement Compressed Natural Gas station compressors.

11. AUTHORIZATION TO AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH\n4LEAF, INC. FOR PROFESSIONAL BUILDING DIVISION SERVICES (FUNDING SOURCE:\nGENERAL FUND)\nRecommendation: Staff recommends the City Council authorize the City Manager to execute an\namendment to the existing professional services agreement with 4LEAF, Inc.\nadding an additional $180,000 in compensation, for a total contract amount\nof $205,000.

12. 2024 COMMUNITY BASED ORGANIZATION GENERAL SERVICES AND HOMELESS\nSERVICES PROGRAM FUNDING (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT\nFUND)\nRecommendation: Staff recommends the City Council review and approve the 2024 Community\nBased Organization funding recommendations made by the Community and\nHuman Services Commission, consisting of $86,650 for General Services\nprograms and $60,000 for Homeless Services programs.\nAttachment(s): 11-01-23 CHS Commission Special Meeting Minutes (Excerpt)\n2024 CBO General Services Category Funding Recommendations\n2024 CBO Homeless Services Category Funding Recommendations

13. REPURCHASE OF 2006 PENSION OBLIGATION BOND (FUNDING SOURCE: GENERAL\nFUND)\nRecommendation: Staff recommends that the City Council:\nA. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nCLAREMONT, CALIFORNIA, AUTHORIZING THE REPURCHASE OF ITS\nOUTSTANDING TAXABLE PENSION OBLIGATION BONDS, 2006 SERIES\nA, APPROVING A REPURCHASE AGENT AGREEMENT AND A BOND\nREPURCHASE AGREEMENT AND AUTHORIZING CERTAIN ADDITIONAL\nACTIONS IN CONNECTION THEREWITH;\nB. Approve the Repurchase Agent Agreement in form, approve the Bond\nRepurchase Agreement in form and approve the attached Instructions to\nTrustee re: Bond Repurchase in form;\nC. Authorize the City Manager to execute the Repurchase Agent Agreement\nin an amount not to exceed $20,000;\nD. Authorize the City Manager to execute the Bond Repurchase Agreement\nin an amount not to exceed $1,835,000; and\nE. Appropriate an additional $1,235,403 from the unassigned General Fund\nbalance to finalize the payment of the 2006 Pension Obligation Bonds and\nthe related transaction costs.\nAttachment(s): Resolution Authorizing the Repurchase of its Outstanding Taxable POB\nRepurchase Agent Agreement\nBond Repurchase Agreement\nInstructions to Trustee re: Bond Repurchase

2. ADOPTION OF RESOLUTIONS APPROVING THE CITY WARRANT REGISTER\nRecommendation: Staff recommends the City Council:\nA. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nCLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND\nDEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME\nARE TO BE PAID, dated October 26, 2023; and\nB. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nCLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND\nDEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME\nARE TO BE PAID, dated November 9, 2023.\nAttachment(s): Resolution Approving City Warrant Register Dated October 26, 2023\nResolution Approving City Warrant Register Dated November 9, 2023

3. CITY COUNCIL MINUTES OF OCTOBER 24, 2023 (REGULAR)\nRecommendation: Staff recommends the City Council approve the regular City Council meeting\nminutes of October 24, 2023.\nAttachment(s): Draft Regular Meeting Minutes of October 24, 2023

4. AWARD OF CONTRACT TO BISHOP, INC. FOR THE CITY HALL ROOF REPLACEMENT\nPROJECT AND APPROPRIATION OF FUNDS (FUNDING SOURCE: EQUIPMENT AND\nFACILITY REVOLVING RESERVE)\nRecommendation: Staff recommends that the City Council:\nA. Award a contract to Bishop, Inc. in the amount of $313,251 for the City\nHall Roof Replacement Project, authorize a ten percent contingency in the\namount of $31,325, for a total amount not to exceed $344,576, and authorize\nthe City Manager to execute the agreement; and\nB. Appropriate $344,576 from the City's Equipment and Facility Revolving\nReserve Fund to fund the full cost of the project, including contingency.

5. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH GRANICUS FOR WEBSITE\nREDESIGN AND HOSTING SERVICES (FUNDING SOURCE: AMERICAN RESCUE PLAN\nACT FUND)\nRecommendation: Staff recommends the City Council:\nA. Authorize the City Manager to enter into a five-year agreement with\nGranicus in the amount of $465,254 for website design and annual hosting\nand maintenance services; and\nB. Appropriate $90,813 from the American Rescue Plan Act fund website\nredesign services and subscription fees for the first year of the agreement\n(2024-25).\nAttachment(s): Granicus Description of Products

6. AUTHORIZATION TO PURCHASE POLICE DEPARTMENT PATROL RADIOS AND\nAPPROPRIATION OF FUNDS (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT\nFUND)\nRecommendation: Staff recommends that the City Council:\nA. Authorize the City Manager to enter into an agreement with Motorola\nSolution, Inc. in the amount of $210,501.50 for the purchase of twenty\nAPX8500 mobile radios, six APX8000 portable radios, and associated\naccessories;\nB. Authorize the City Manager to enter into an agreement with 10-8 Retrofit,\nInc. for a total of $10,131.09 for the purchase and installation of ten radio\nantennas; and\nC. Appropriate $220,632.59 from the American Rescue Plan Act Fund to\nfully fund the purchase.

7. QUARTERLY FINANCIAL UPDATE - SEPTEMBER 30, 2023\nRecommendation: Staff recommends that the City Council receive and file the Quarterly\nFinancial Update dated September 30, 2023.

8. APPOINTMENT OF A CITY TREASURER AND DEPUTY CITY TREASURER\nRecommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, APPOINTING A\nCITY TREASURER AND DEPUTY CITY TREASURER.

9. RESOLUTION AUTHORIZING THE SUBMITTAL OF INDIVIDUAL GRANT APPLICATIONS TO\nCALRECYCLE FOR ALL GRANT PROGRAMS FOR WHICH THE CITY OF CLAREMONT IS\nELIGIBLE (FUNDING SOURCE: SANITATION FUND)\nRecommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, AUTHORIZING\nTHE SUBMITTAL OF INDIVIDUAL GRANT APPLICATIONS TO\nCALRECYCLE FOR ALL GRANT PROGRAMS FOR WHICH THE CITY OF\nCLAREMONT IS ELIGIBLE.\nAttachment(s): Resolution Authorizing Submittal