Claremont — 2024-03-12

1. HANDBOOK FOR ELECTED AND APPOINTED OFFICIALS IN THE CITY OF CLAREMONT\n(FUNDING SOURCE: GENERAL FUND)\nRecommendation: The City Council Commission Appointment Process Ad Hoc Committee\nrecommends the City Council adopt the proposed City of Claremont Elected\nand Appointed Officials' Handbook, with the understanding that while staff\nhas the authority to make non-substantive changes to the document, any\nfuture substantive changes must be approved by the City Council.\nAttachment(s): Proposed City of Claremont Elected and Appointed Officials’ Handbook\nCouncil Assignment Reports\nCity Councilmembers may serve as representatives on regional organizations. This time is\nallocated for reports about their activities. For information about the Council's local,\nintergovernmental and regional appointments please visit the City website :\nwww.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointments.\nCITY MANAGER REPORT

2. ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER\nRecommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING\nCERTAIN CLAIMS AND DEMANDS AND SPECIFYIING THE FUNDS OUT\nOF WHICH THE SAME ARE TO BE PAID, dated February 29, 2024.\nAttachment(s): Resolution Approving City Warrant Register Dated February 29, 2024

4. FEDERAL TRANSPORTATION TITLE VI PLAN (FUNDING SOURCE: TRANSPORTATION\nFUND)\nRecommendation: Staff recommends the City Council adopt the updated Title VI Plan to comply\nwith Title VI of the Civil Rights Act of 1964.\nAttachment(s): Claremont Title VI Plan

5. AUTHORIZATION TO AMEND THE EXISTING CONTRACT WITH ROBERT HALF\nINTERNATIONAL INC., EXTENDING THE TERM AND INCREASING COMPENSATION FOR\nPROFESSIONAL TEMPORARY EMPLOYMENT SERVICES FOR THE INFORMATION\nTECHNOLOGY DIVISION (FUNDING SOURCE: GENERAL FUND)\nRecommendation: Staff recommends the City Council authorize the City Manager to execute an\namendment to the existing contract with Robert Half International, Inc. for\nprofessional temporary employment services, extending the term through\nDecember 31, 2024, and adding $136,810 in compensation, increasing the\ntotal contract amount to $276,190.

6. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH RISHA ENGINEERING FOR\nSEISMIC RETROFIT AND STRUCTURAL ENGINEERING SERVICES RELATED TO THE\nCLAREMONT POLICE DEPARTMENT FACILITY - PHASE 2A (FUNDING SOURCE:\nGENERAL FUND)\nRecommendation: Staff recommends the City Council:\nA. Authorize the City Manager to enter into an agreement with Risha\nEngineering for Phase 2A seismic retrofit and structural engineering services\nfor $83,080, and authorize a ten percent contingency of $8,308, for a total\ncontract amount of $91,388; and\nB. Appropriate $91,388 from the unassigned General Fund balance to fully\nfund the agreement.

7. AUTHORIZATION TO WAIVE LEGAL CONFLICTS AND ENTER INTO A JOINT DEFENSE\nAGREEMENT WITH THE CITY OF LA VERNE TO ALLOW THE CALIFORNIA JOINT\nPOWERS INSURANCE AUTHORITY (CJPIA) TO RETAIN KUTAK ROCK, LLP TO JOINTLY\nDEFEND THE CITIES OF CLAREMONT AND LA VERNE IN A DEFENSE OF\nGOVERNMENT CLAIMS AND ANY SUBSEQUENT LITIGATION REGARDING STONE\nCANYON GROUNDWATER SEEPAGE AND FLOODING (FUNDING SOURCE: CJPIA)\nRecommendation: Staff recommends the City Council authorize the City Manager to execute a\nconflict waiver and joint defense agreement to allow the CJPIA to retain\nKutak Rock, LLP to jointly defend the Cities of Claremont and La Verne with\nrespect to the Stone Canyon groundwater seepage and flooding claims and\nany subsequent litigation.\nAttachment(s): Letter from Kutak Rock, LLP Dated February 27, 2024\nDraft Joint Defense, Common Interest, and Confidentiality Agreement\nDraft Conflict Waiver

8. PROVIDE DIRECTION ON THE 2024-26 CITY COUNCIL OBJECTIVES (FUNDING\nSOURCES: VARIOUS)\nRecommendation: Staff recommends the City Council provide direction regarding potential work\nplan objectives for the City's 2024-26 budget.