Claremont — 2025-02-25

1. ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER\nRecommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING\nCERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT\nOF WHICH THE SAME ARE TO BE PAID, dated February 13, 2025\nAttachment(s): Resolution Approving City Warrant Register Dated February 13, 2025

10. THIRD AMENDMENT TO THE CITY MANAGER EMPLOYMENT AGREEMENT AND\nRESOLUTION APPROVING A ONE-TIME MERIT AWARD FOR THE CITY MANAGER\n(FUNDING SOURCE: GENERAL FUND)\nRecommendation: Staff recommends the City Council:\nA. Approve the Third Amendment to the City Manager Employment\nAgreement and authorize the Mayor to execute the Third Amendment; and\nB. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nCLAREMONT, CALIFORNIA, APPROVING A MERIT AWARD FOR\nEXCELLENT CITY MANAGER PERFORMANCE.\nAttachment(s): Proposed Third Amendment to City Manager Employment Agreement\nProposed Resolution

11. 2024-25 MID-YEAR BUDGET REPORT\nRecommendation: Staff recommends the City Council receive and file the 2024-25 Mid-Year\nBudget Report.

2. CITY COUNCIL MINUTES OF FEBRUARY 11, 2025 (REGULAR)\nRecommendation: Staff recommends the City Council approve the regular City Council meeting\nminutes of February 11, 2025.\nAttachment(s): Draft Regular Meeting Minutes of February 11, 2025

3. CITY OF CLAREMONT ANNUAL AUDITED FINANCIAL REPORTS FOR THE YEAR ENDED\nJUNE 30, 2024\nRecommendation: Staff recommends the City Council receive and file the following letters and\nfinancial reports for the year ended June 30, 2024:\nA. Annual Comprehensive Financial Report (ACFR);\nB. Transportation Fund Financial Statements;\nC. Housing Successor Agency Fund Statements;\nD. Area Agency on Aging (Senior Nutrition Program) Financial Statements;\nand\nE. Letters: Statement on Auditing Standards (SAS) 114Letter, and Internal\nControls Letter.\nAttachment(s): Annual Comprehensive Financial Report (ACFR)\nTransportation Fund Financial Statements\nHousing Successor Agency Fund Statements\nArea Agency on Aging (Senior Nutrition Program) Financial Statements\nAuditor Letters

4. 2024 HOMELESS SERVICES — UPDATE _ (FUNDING ~ SOURCES: — GENERAL FUND,\nAMERICAN RESCUE PLAN ACT FUND, AND MEASURE H FUNDING)\nRecommendation: Staff recommends the City Council receive and file the 2024 Homeless\nServices Update.\nAttachment(s): Draft 02-05-25 CHS Commission Minutes Excerpt

5. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH BLACK AND WHITE\nEMERGENCY VEHICLES FOR PATROL VEHICLE UPFIT (FUNDING SOURCE: MOTOR\nFLEET FUND)\nRecommendation: Staff recommends the City Council authorize the City Manager to enter into a\ncontract with Black and White Emergency Vehicles in the amount of\n$114,807.03 for the upfit of seven marked Ford Explorer patrol units and one\nChevy Colorado parking enforcement vehicle.

6. RESOLUTION APPROVING PARTICIPATION IN ~~ THE LOS ~ANGELES — COUNTY\nPERMANENT HOUSING ALLOCATION PROGRAM AND DEDICATING THE CITY’S YEAR 5\nFUNDS IN THE AMOUNT OF $60,687 TO THE CITY OF POMONA HOPE FOR HOME\nSHELTER AND ACCESS CENTER (FUNDING SOURCE: PERMANENT LOCAL HOUSING\nALLOCATION FUNDS)\nRecommendation: Staff recommends the City Council:\nA. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nCLAREMONT, CALIFORNIA, APPROVING PARTICIPATION IN THE LOS\nANGELES COUNTY PERMANENT HOUSING ALLOCATION PROGRAM; and\nB. Authorize the City Manager to enter into a contract with the City of\nPomona in the amount of $60,687 for homeless support services.\nAttachment(s): Proposed Resolution

7. ADOPTION OF A RESOLUTION AUTHORIZING WILLDAN FINANCIAL SERVICES TO\nPREPARE THE 2025-26 LANDSCAPE AND LIGHTING DISTRICT ANNUAL REPORT\n(FUNDING SOURCE: LANDSCAPE AND LIGHTING DISTRICT FUND)\nRecommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, DIRECTING\nWILLDAN FINANCIAL SERVICES, AS ENGINEER OF RECORD, TO\nPREPARE AND FILE THE 2025-26 ANNUAL REPORT PERTAINING TO\nLANDSCAPE AND LIGHTING DISTRICT NO. LLOO1 (PURSUANT TO THE\nLANDSCAPE AND LIGHTING ACT OF 1972).\nAttachment(s): Proposed Resolution

8. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH\nCMPG PROJECT MANAGEMENT FOR PROJECT AND CONSTRUCTION MANAGEMENT\nSERVICES FOR THE POLICE DEPARTMENT FEMALE LOCKER ROOM __ ADDITION\n(FUNDING SOURCE: AMERICAN RESCUE PLAN ACT FUND)\nRecommendation: Staff recommends the City Council authorize the City Manager to enter into a\nprofessional services agreement with CMPG _ Project Management for\n$113,000 for project and construction management services for the Police\nDepartment female locker room addition project and authorize a five percent\ncontingency in the amount of $5,650, for a total amount not to exceed\n$118,650.

9. SECOND AMENDMENT TO THE LEGAL SERVICES AGREEMENT WITH RUTAN &\nTUCKER, LLP (FUNDING SOURCE: GENERAL FUND)\nRecommendation: Staff recommends the City Council authorize the Mayor to execute the\nproposed Second Amendment to the Legal Services Agreement between the\nCity of Claremont and Rutan & Tucker, LLP to update the fee schedule to\nreflect rates currently in effect.\nAttachment(s): Second Amendment to Rutan & Tucker Agreement