Costa Mesa — 2024-06-04

1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL 24-235\nORDINANCES AND RESOLUTIONS\nRECOMMENDATION:\nCity Council and Housing Authority approve the reading by title only and waive\nfull reading of Ordinances and Resolutions.

10. RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 24-220\n2024-25 FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND\nACCOUNTABILITY ACT OF 2017\nRECOMMENDATION:\nStaff recommends the City Council adopt Resolution No. 2024-xx, approving\nHarbor Boulevard, West 17th Street, and Gisler Avenue roadway rehabilitation\nprojects for funding with Road Maintenance and Rehabilitation Account (RMRA)\nrevenues for Fiscal Year 2024-25.\nAttachments: 1. Proposed Resolution\nAUTHORITY*

11. ACCEPTANCE OF THE CITY HALL FIRE ALARM SYSTEM UPGRADE 24-222\nAND COMMUNICATION FIRE SUPPRESSION SYSTEM PROJECT -\nPHASE II, CITY PROJECT NO. 19-14\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Accept the work performed by Johnson Controls International (JCI), 12728\nShoemaker Avenue, Santa Fe Springs, CA 90670, for the City Hall Fire\nAlarm System Upgrade and Communication Fire Suppression System\nProject - Phase II, City Project No. 19-14, and authorize the City Clerk to file\nthe Notice of Completion.\n2. Authorize the City Manager to release the retention monies thirty-five (35)\ndays after the Notice of Completion filing date; release the Labor and\nMaterial Bond seven (7) months after the filing date; and release the Faithful\nPerformance Bond one (1) year after the filing date.\nAttachments: 1. Final Costs

12. RENEWED MEASURE M (M2) ELIGIBILITY 24-225\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Approve the City’s Maintenance of Effort (MOE) for Fiscal Year (FY) 2024-\n25.\n2. Approve the M2 Seven-Year Capital Improvement Program (CIP)\ncomprising the City’s Five-Year and future year CIP for FY 2024-25 through\nFY 2030-31.\n3. Adopt Resolution No. 2024-xx, for the Update of the Pavement Management\nPlan.\n4. Authorize staff to submit documents to meet M2 Eligibility requirements.\nAttachments: 1. City's MOE for FY 2024-25\n2. M2 Eligibility CIP Projects\n3. Proposed Resolution with Exhibit A\nAUTHORITY*

13. REJECT ALL BIDS RECEIVED FOR THE CAT6 STRUCTURED 24-240\nCABLE AND VERKADA CAMERA INSTALLATION SERVICES\nREQUEST FOR PROPOSAL NUMBER 24-03\nRECOMMENDATION:\nStaff recommends the City Council reject all bids for the CAT6 Structured Cable\nand Verkada Camera Installation Services Request for Proposal Number 24-03,\nand direct staff to re-advertise the project.\nAttachments: 1. Request For Proposal 24-03\nAT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT\nCALENDAR

2. READING FOLDER 24-236\nRECOMMENDATION:\nCity Council receive and file Claims received by the City Clerk and authorize\nstaff to reject any and all Claims: Aaron Davis, Gregory Fort, Judith Leik,\nNicholas Anthony Viscome.\nAUTHORITY*

5. RESOLUTIONS RELATING TO THE CALLING OF THE GENERAL 24-205\nMUNICIPAL ELECTION ON NOVEMBER 5, 2024\nRECOMMENDATION:\nStaff recommends the City Council take the following actions:\n1. Adopt Resolution No. 2024-xx, to be read by title only and waive further\nreading, calling and giving notice to conduct a General Municipal Election on\nNovember 5, 2024 for the purpose of electing a Mayor for the full term of two\nyears; and election of three members of the City Council from the first,\nsecond, and sixth districts, for the full term of four years.\n2. Adopt Resolution No. 2024-xx, to be read by title only and waive further\nreading, requesting the Orange County Board of Supervisors to consolidate\nthe General Municipal Election with the Statewide General Election and to\nissue instruction to the Orange County Registrar of Voters Elections\nDepartment to provide specific services in the conduct of the consolidated\nelection.\n3. Adopt Resolution No. 2024-xx, to be read by title only and waive further\nreading, adopting regulations pertaining to Candidate Statements submitted\nto the voters at a General Municipal Election to be held on November 5,\n2024.\nAttachments: 1. Calling Election\n2. Consolidating Election\n3. Candidate Statements\nAUTHORITY*

6. SB 1205 COMPLIANCE REPORT FOR 2023 STATE-MANDATED 24-216\nANNUAL FIRE INSPECTIONS\nRECOMMENDATION:\nStaff recommends the City Council adopt a resolution to accept this Compliance\nReport on the status of all 2023 state-mandated annual fire inspections in the\nCity as required by California Health and Safety Code Section 13146.4.\nAttachments: 1. SB 1205 RESOLUTION

7. AMENDMENT NO. TWO TO EXTEND THE TERM OF THE 24-218\nPROFESSIONAL SERVICES AGREEMENT WITH FALCK MOBILE\nHEALTH CORPORATION FOR AMBULANCE SERVICES\nRECOMMENDATION:\nStaff recommends the City Council approve Amendment Number Two to the\nProfessional Services Agreement with Falck Mobile Health Corporation\n(Previously known as Care Ambulance) to extend the term for the continuation\nof emergency ambulance operator and support services until July 31, 2026, and\nto provide a 2.5% increase in the Annual Compensation Package for each of the\nnext two years.\nAttachments: 1. Falck Contract Extension 2024 Amendment #2\n2. PSA Falck 2018\n3. Falck Operating Budget\n4. Falck Additional Expenses - Surge Unit\n5. Falck Contract Extension Amendment #1 2023\nAUTHORITY*

8. TWO YEAR EXTENSION OF THE PROFESSIONAL SERVICES 24-231\nAGREEMENT WITH WITTMAN ENTERPRISES, LLC FOR\nAMBULANCE BILLING AND COST RECOVERY SERVICES RFP\n18-03\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Approve Amendment Number Two to extend the term of the Professional\nServices Agreement for Ambulance Billing and Cost Recovery Services\nbetween Wittman Enterprises, LLC and the City of Costa Mesa for two (2)\nadditional years to July 31, 2026 and to increase the per call cost.\n2. Authorize the City Manager to execute the Amendment.\nAttachments: 1. Wittman PSA Amendment No 2\n2. Wittman Admendment No. 2 Proposal Letter\n3. Wittman PSA Amendment No 1\n4. Wittman PSA 2018

9. REJECT SOLE BID RECEIVED FOR THE TEWINKLE PARK LAKES 24-219\nREPAIR AND REHABILITATION PROJECT, CITY PROJECT NO.\n23-10\nRECOMMENDATION:\nStaff recommends the City Council reject the sole bid received for the TeWinkle\nPark Lakes Repair and Rehabilitation Project, City Project No. 23-10.\nAttachments: 1. Bid Abstract

1. ADOPTION OF THE MEMORANDUM OF UNDERSTANDING 24-238\nBETWEEN THE CITY OF COSTA MESA (CITY) AND THE COSTA\nMESA FIRE MANAGEMENT ASSOCIATION (CMFMA) AND THE\nADOPTION OF ACCOMPANYING SALARY RESOLUTION FOR\nCMFMA\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Approve and Adopt the Memorandum of Understanding between the City of\nCosta Mesa and CMFMA.\n2. Approve and Adopt Resolution Number 2024-XX revising the pay ranges for\nCMFMA.\n3. Authorize the City Manager and members of the City’s Negotiation Team to\nexecute the Memorandum of Understanding documents.\nAttachments: 1. CMFMA 2024-2027 MOU\n2.CMFMA Resolution

PRESENTATIONS: NONE.

1. BUSINESS IMPROVEMENT AREA (BIA) REAUTHORIZATION TO 24-242\nLEVY ANNUAL ASSESSMENT\nRECOMMENDATION:\nStaff recommend the City Council:\n1. Conduct a public hearing regarding the Business Improvement Area (BIA)\nreauthorization and levy of the annual assessment for Fiscal Year 2024-\n2025.\n2. Adopt Resolution No. 2024-XX, confirming the annual report filed by\nTravel Costa Mesa and levying an annual assessment for Fiscal Year\n2024-2025 for the Business Improvement Area covering certain Costa\nMesa hotels and motels.\n3. Adopt the Fiscal Year 2024-25 Community-Wide Marketing and Support\nBudget.\nAttachments: 1. Resolution No. 2024-XX Business Improvement Area\n2. TCM Annual Report 2023-24\n3. Financial Audit for FY Ending June 2023\n4. TCM-Citywide Comm Events budget FY24-25.pdf\nAUTHORITY*

2. FIRST READING OF ORDINANCES APPROVING DEVELOPMENT 24-230\nAGREEMENT (DA-20-02), REZONE (R-20-01), AND SPECIFIC PLAN\n(SP-20-01), AND ADOPTION OF RESOLUTION AMENDING CERTAIN\nCONDITIONS OF APPROVAL FOR THE ONE METRO WEST\nPROJECT LOCATED AT 1683 SUNFLOWER AVENUE\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Find that the proposed amendments are in substantial conformance with the\nFinal Environmental Impact Report (EIR) for the One Metro West project\n(State Clearing House No. 2019050014), including a mitigation monitoring\nprogram and statement of overriding considerations, which was certified by\nthe City Council on May 4, 2021, and that no further environmental review\nunder CEQA is required pursuant to CEQA Guidelines Section 15162.\n2. Introduce for first reading, by title only, Ordinance No. 2024-XX approving\nDevelopment Agreement 20-02, modifying payment of impact fees and\ncommunity benefits funding from one year to five years and clarifying the\nAgreement’s effective date.\n3. Introduce for first reading, by title only, Ordinance No. 2024-XX approving\nRezone 20-01.\n4. Introduce for first reading, by title only, Ordinance No. 2024-XX approving\nSpecific Plan 20-01.\n5. Adopt Resolution 2024-XX amending certain conditions of approval of\nResolution 2021-55 regarding the artwork on Building A along the I-405\nFreeway.\nAttachments: Agenda Report\n1. Ordinance (Development Agreement)\n2. Ordinance (Rezone)\n3. Ordinance (Specific Plan)\n4. Resolution\n5. Applicant Letters\n6. Applicant Letter 052024\n7. List of Development Agreement Public Benefit\n8. Planning Commission Resolution\n9. Planning Commission Minutes\n10. Planning Commission Report 051324\n11. Planning Commission Public Comments\nAUTHORITY*

3. FISCAL YEAR 2024-25 PROPOSED OPERATING AND CAPITAL 24-232\nIMPROVEMENT PROGRAM AND HOUSING AUTHORITY BUDGET\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Approve Resolution 24-XX, adopting the Proposed Fiscal Year 2024-25\nOperating and Capital Improvement Program (CIP) Budget; and\n2. Approve Joint Resolution 24-XX adopting the Housing Authority Budget\nincluding Housing and Community Development expenditures for Fiscal\nYear 2024-25; and\n3. Authorize and approve staffing as follows:\na. Authorize the following full-time positions: increase of 3.0 FTE for\nCommunity Outreach Worker for Homeless Services, decrease of 1.0\nFTE Community Outreach Worker for the Tenant Eviction Protection\nProgram, and a decrease of 1.0 FTE Code Enforcement Officer for the\nTenant Eviction Protection Program for a net increase of 1.0 FTE as\npresented at the May 14, 2024 Study Session; and\nb. Authorize the following part-time to full-time conversions: Accounting\nSpecialist II in the Police Department for a 0.37 FTE increase due to\nthe increased responsibilities, heavy workload and succession planning\npurposes, as presented at the May 14, 2024 Study Session; and\nc. Authorize a 0.75 part-time Accounting Specialist II in the Finance\nDepartment to help support the processing of invoices and a 0.50\npart-time Maintenance Worker in the Public Works Department to\nsupport the Signs and Markings Program as presented at the May 14,\n2024 Study Session; and\nd. Approve Salary and Classification Updates Resolution 2024-XX\n(various CMCEA classifications)\n4. Approve Resolution 24-XX establishing the Fiscal Year 2024-2025\nAppropriations Limit for the City of Costa Mesa at $310,115,684, by using\nOrange County’s growth for population adjustment, and the California per\ncapita income growth for inflationary adjustment; and\n5. Approve the City of Costa Mesa’s Revised Special Event Rates; and\n6. City Council action is requested for the following to comply with AB 481\nPolice Equipment Report and Resolution:\na. Receive and file the 2024 Annual AB 481 Report and take public\nAUTHORITY*\ncomment; and\nb. Approve Resolution 24-XX Renewing Ordinance No. 2022-03, the AB\n481 Equipment Use Policy of the City of Costa Mesa, California,\ngoverning the use of police safety equipment.\nAttachments: 1. Budget Resolution No 24-XX\n2. FY 2024-25 All Funds Revenues with General Fund\n3. FY 2024-25 All Funds Appropriations with General Fund,\nwithout CIP\n4. FY 2024-25 Capital Improvement Program\n5. FY 2024-25 Table of Organization\n6. Housing Authority No 24-XX\n7. FY 2024-25 Housing Authority Budget\n8. FY 2024-25 Special Event Rates\n9. Appropriation Limit Resolution No 24-XX\n10. AB481 Annual Report 2024\n11. AB481 Renewing Military Equipment Ordinance Resolution\nNo 24-XX\n12. AB481 Ordinance 22-03\n13. AB481 Equipment Inventory\n14. CMCEA Resolution\n15. Revised 5 Year CIP\nAUTHORITY*\nOLD BUSINESS: NONE.\nNEW BUSINESS: