Costa Mesa — 2024-10-15

CLOSED SESSION ITEMS:\n1. CONFERENCE WITH LABOR NEGOTIATORS\nPursuant to California Government Code Section 54957.6,(a)\nAgency Designated Representative: Lori Ann Farrell Harrison, City Manager\nName of Employee Organization: Costa Mesa Division Managers Association\n2. CONFERENCE WITH LABOR NEGOTIATORS\nPursuant to California Government Code Section 54957.6,(a)\nAgency Designated Representative: Lori Ann Farrell Harrison, City Manager\nName of Employee Organization: Costa Mesa Confidential Management Unit\n3. CONFERENCE WITH LABOR NEGOTIATORS\nPursuant to California Government Code Section 54957.6, (a)\nAgency Designated Representative: Lori Ann Farrell Harrison, City Manager\nName of Employee Organization: Costa Mesa City Executive Confidential Unit\n4. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION\nPursuant to California Government Code Section 54956.9 (d)(1)\nName of Case: Insight Psychology and Addiction, Inc. v. City of Costa Mesa\nUnited States District Court, Central District of California, Case No. 8:20 cv\n00504 JVS JDE\n5. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION – ONE\nCASE\nPursuant to California Government Code Section 54956.9 (d)(1)\nName of Case: City of Costa Mesa; People of State of Cal. v. D'Alessio\nInvestments LLC, et al.\n440 Fair Dr. and 1779 Newport Blvd.\nOrange County Superior Court Case No. 30-2020-01170520\n6. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION – ONE\nCASE\nPursuant to California Government Code Section 54956.9 (d)(1)\nName of Case: D'Alessio Investments LLC v. City of Costa Mesa\nOrange County Superior Court Case No. 30-2020-01132646\nAUTHORITY*\n7. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - ONE\nCASE\nPursuant to California Government Code Section 54956.9 (d)(1)\nName of Case: City of Costa Mesa v. D’Alessio; 1963 Wallace Ave.\nOrange County Superior Court Case No. 30 2020 01133479\nAUTHORITY*

1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL 24-373\nORDINANCES AND RESOLUTIONS\nRECOMMENDATION:\nCity Council and Housing Authority approve the reading by title only and waive\nfurther reading of Ordinances and Resolutions.

2. READING FOLDER 24-374\nRECOMMENDATION:\nCity Council receive and file Claims received by the City Clerk and authorize\nstaff to reject any and all Claims: Edwin Ramos Madrid, Ashley Ned.

4. COMPUTER SYSTEM REPLACEMENT PROGRAM 24-363\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Approve the purchase of 60 desktop and 32 laptop computer systems in\nphase 1-of-3 to replace end-of-life computers.\n2. Authorize the City Manager or designee to execute purchase orders with\nDell and CDW-G in the amount of $248,250.\n3. Authorize the City Manager or designee to approve cost increases of up\nto 10% for each phase of the project in the event of rising equipment\nprices.\nAttachments: 1. CDW-G Quote\n2. Dell Technologies Desktop Quote\n3. Dell Technologies Laptop Quote

5. SPECTRUM ENTERPRISE SERVICE AGREEMENT 24-362\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Approve the 5-year Spectrum Enterprise Service Agreement between the\nCity of Costa Mesa and Charter Communications Operating LLC, on\nbehalf of subsidiary Spectrum Enterprise, for the continued network\nconnections between City Hall and all of the remote sites throughout the\nCity, commencing on November 1 2024, through October 31, 2029.\n2. Approve the Service Order in the annual amount of $209,889 (paid in\nmonthly installments of $17,490.68).\n3. Authorize the City Manager and the City Clerk to execute the agreement.\n4. Authorize the City Manager or designee to accept and execute future\namendments including any potential increase in services and equipment\nas long as the amendments are within the appropriated budget.\nAttachments: 1. Service Agreement\n2. Ethernet Intrastate-Only Traffic Certification\nAUTHORITY*

6. ON-CALL ENGINEERING STAFF SUPPORT AND PROGRAM 24-366\nMANAGEMENT SERVICES\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Approve and authorize the City Manager and the City Clerk to execute a\nProfessional Services Agreement (PSA) with each consulting firm listed\nbelow from October 15, 2024 - June 30, 2029, in substantially the form as\nattached and in such final form as approved by the City Attorney for on-call\nengineering staff support and program management services for various\nPublic Works projects.\n· Ardurra Group, Inc.\n· TKE Engineering, Inc.\n· Transtech Engineers, Inc.\n· Iteris, Inc.\n2. Authorize the City Manager and the City Clerk to execute future amendments\nwith the above-listed firms including any potential increases in compensation\nas long as the amendments are within the approved allocated aggregate\namount of $400,000 annually amongst all firms.\nAttachments: 1. PSA with Ardurra Group\n2. PSA with TKE Engineering\n3. PSA with Transtech Engineers\n4. PSA with ITERIS Inc.\nAT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT\nCALENDAR

1. RECEIVE AND FILE CONCEPTUAL DESIGN OF THE FIRE STATION 24-367\nNO. 2 RECONSTRUCTION PROJECT\nRECOMMENDATION:\nStaff recommends the City Council receive and file the conceptual plans for the\ndesign of the Fire Station No. 2 Reconstruction Project.\nAttachments: 1. Conceptual plans

2. PROFESSIONAL SERVICES AGREEMENT (PSA) WITH DUDEK FOR 24-361\nCLIMATE ACTION AND ADAPTATION PLAN CONSULTING\nSERVICES\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Approve a Professional Services Agreement (PSA) for two years with two\none-year renewals in the amount of $418,625 to Dudek (Environmental,\nPlanning and Engineering Firm) for consulting services.\n2. Authorize a ten percent (10%) contingency in the amount of $41,862 for\nunforeseen costs related to the project.\n3. Authorize a budget adjustment of $300,000 from the Capital Improvement\nFund (401) fund balance and $50,000 from the SoCal Gas Climate\nAdaptation and Resiliency Grant.\n4. Authorize the City Manager, or designee, and City Clerk to execute the PSA\nand any future amendments to the agreement.\nAttachments: 1. Dudek Professional Services Agreement\nAUTHORITY*

3. HOUSING ELEMENT IMPLEMENTATION UPDATE & DEVELOPMENT 24-371\nSERVICES PROCESS IMPROVEMENTS TO FACILITATE HOUSING\nDEVELOPMENT\nRECOMMENDATION:\nStaff recommends the City Council receive the staff presentation regarding\nHousing Element implementation progress and development services resource\nenhancements and provide feedback.\nAttachments: Agenda Report\n1. Housing Element Implementation Timeline 2024\n2. Housing Plan Programs

4. ACCEPTANCE OF PART 1 OF THE STORM DRAIN MASTER 24-365\nDRAINAGE PLAN (SDMDP) UPDATE\nRECOMMENDATION:\nStaff recommends the City Council accept Part 1 of the Storm Drain Master\nDrainage Plan (SDMDP) update consisting of the Existing Conditions\nAssessment Report (ECAR) and the Proposed Drainage & Water Quality\nImprovements.

PRESENTATIONS:\n1. 2024 Breast Cancer Awareness Month