Costa Mesa — 2025-03-04

CLOSED SESSION ITEMS:\n1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION – ONE CASE\nPursuant to California Government Code Section 54956.9 (d)(1)\nName of Case: Munoz v. City of Costa Mesa,\nUnited States District Court, Central District of California, Case No 8:23-cv-01959 JWH\n(ADSx)\nAUTHORITY*

1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL 25-203\nORDINANCES AND RESOLUTIONS\nRECOMMENDATION:\nCity Council and Housing Authority approve the reading by title only and waive\nfurther reading of Ordinances and Resolutions.

2. READING FOLDER 25-205\nRECOMMENDATION:\nCity Council receive and file Claims received by the City Clerk and authorize\nstaff to reject any and all Claims: Grant Cody, Stephen Scoles, Shelly Toole.\nAUTHORITY*

5. ACCEPTANCE OF THE ADAMS AVENUE PAVEMENT 25-169\nREHABILITATION PROJECT, CITY PROJECT NO. 23-07\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Accept the work performed by All American Asphalt, Inc., 400 East Sixth\nStreet, Corona, CA 92879 for the Adams Avenue Pavement Rehabilitation\nProject, City Project No. 23-07, and authorize the City Clerk to file the Notice\nof Completion.\n2. Authorize the City Manager to release the retention monies thirty-five (35)\ndays after the Notice of Completion filing date; release the Labor and\nMaterial Bond seven (7) months after the filing date; and release the Faithful\nPerformance Bond one (1) year after the filing date.\nAttachments: 1. Location Map\n2. Final Cost Summary\n3. CWA Final Report by Solis Group (Adams Ave.)\nAUTHORITY*

6. ACCEPTANCE OF THE TRAFFIC SIGNAL MODIFICATION AT BAKER 25-186\nSTREET AND BABB STREET PROJECT, CITY PROJECT NO. 24-02\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Accept the work performed by Crosstown Electrical & Data, Inc., 5454 Diaz\nStreet, Irwindale, CA 91706, for the Traffic Signal Modification at Baker\nStreet and Babb Street Project, City Project No. 24-02, and authorize the City\nClerk to file the Notice of Completion.\n2. Authorize the City Manager to release the retention monies thirty-five (35)\ndays after the Notice of Completion filing date; release the Labor and\nMaterial Bond seven (7) months after the filing date; and release the Faithful\nPerformance Bond one (1) year after the filing date.\nAttachments: 1. Final Cost Summary

7. REPLACEMENT OF CHILLER UNITS AT CITY HALL 25-194\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Authorize the use of Sourcewell’s Cooperative Agreement No.070121-SIE\nwith Siemens Industry, Inc.\n2. Authorize the purchase of two (2) Trane chillers for $334,856 from Siemens\nIndustry, Inc., 6141 Katella Ave, Cypress, CA, 90630.\n3. Approve an appropriation of $573,000 in the Capital Improvement Fund\n(Fund 401) fund balance to purchase the equipment outlined above totaling\n$334,856, and provide additional funding for a separate design and\ninstallation contract to be brought under separate cover in the future,\nensuring sufficient funds are available to complete the project.\nAttachments: 1. Sourcewell Quote\nAT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT\nCALENDAR

1. INFORMATION TECHNOLOGY STRATEGIC PLAN PHASE II AND 25-161\nROADMAP FOR THE CITY OF COSTA MESA\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Authorize the use of the County of Marin’s cooperative service agreement\nwith Third Wave Corporation.\n2. Approve a Professional Services Agreement with ThirdWave Corporation in\nthe amount of $125,014, for consulting services for the Information\nTechnology Strategic Plan and Roadmap Phase II, effective March 4, 2025 -\nDecember 31, 2025.\n3. Authorize the City Manager or designee to approve an additional 10%\ncontingency in the amount of $12,501, if required, to deliver the scope of\nwork identified in the Statement of Work.\nAttachments: 1. ThirdWave ITSP County of Marin PSA\n2. ThirdWave ITSP Proposal\n3. ThirdWave ITSP County of Marin 1st Addendum\n4. ThirdWave ITSP

PRESENTATIONS:\n1. Proclamation: Women's History Month 2025