Costa Mesa — 2025-05-06

1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR\nPursuant to California Government Code Section 54956.8\nFairview Developmental Center; APN: 420-012-16\nProperty: 2501 Harbor Blvd., Costa Mesa, CA 92626\nAgency Negotiators: Lori Ann Farrell Harrison, City Manager\nNegotiating Parties: State of California\nUnder Negotiation: Price and Terms of Payment\n2. CONFERENCE WITH LABOR NEGOTIATORS\nPursuant to California Government Code Section 54957.6, (a)\nAgency Designated Representative: Lori Ann Farrell Harrison, City Manager\nName of Employee Organization: Costa Mesa Police Association (CMPA)\n3. CONFERENCE WITH LABOR NEGOTIATORS\nPursuant to California Government Code Section 54957.6, (a)\nAgency Designated Representative: Lori Ann Farrell Harrison, City Manager\nName of Employee Organization: Costa Mesa Police Management Association\n(CMPMA)\n4. CONFERENCE WITH LABOR NEGOTIATORS\nPursuant to California Government Code Section 54957.6, (a)\nAgency Designated Representative: Lori Ann Farrell Harrison, City Manager\nName of Employee Organization: Costa Mesa City Employees Association (CMCEA)\n5. CONFERENCE WITH LABOR NEGOTIATORS\nPursuant to California Government Code Section 54957.6,(a)\nAgency Designated Representative: Lori Ann Farrell Harrison, City Manager\nName of Employee Organization: Costa Mesa Confidential Unit\nAUTHORITY*\n6. CONFERENCE WITH REAL PROPERTY NEGOTIATOR\nPursuant to California Government Code Section 54956.8\nAPN: 424-051-23; Property: 778 Shalimar Drive, Costa Mesa, CA 92627\nAgency Negotiators: Lori Ann Farrell Harrison, City Manager\nNegotiating Parties: Dominic Bulone\nUnder Negotiation: Price and Terms of Payment\n7. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATION OF LITIGATION - ONE\nCASE\nPursuant to California Government Code Section 54956.9 (d)(2), Potential Litigation.\n8. PUBLIC EMPLOYEE PERFORMANCE EVALUATION\nPursuant to California Government Code Section 54957, (b)(1)\nTitle: City Manager\nAUTHORITY*

1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL 25-275\nORDINANCES AND RESOLUTIONS\nRECOMMENDATION:\nCity Council and Housing Authority approve the reading by title only and waive\nfurther reading of Ordinances and Resolutions.

2. READING FOLDER 25-276\nRECOMMENDATION:\nCity Council receive and file Claims received by the City Clerk and authorize\nstaff to reject any and all Claims: Southern California Edison, Mercury Insurance\nCompany (Robert Wolfshagen), Ali Berri, Parker Bittner, Karen Franco, Cathy Jo\nLiebel.\nAUTHORITY*

5. ALERTOC MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN 25-271\nTHE CITY OF COSTA MESA AND THE COUNTY OF ORANGE\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Approve the Memorandum of Understanding (MOU) between the City of\nCosta Mesa and the County of Orange to allow the use of the County’s\nCountywide Mass Notification System under the terms and conditions of the\nCounty’s Countywide Mass Notification System Operations Guidelines and\nvendor-provider agreements, commencing on December 30, 2024, through\nDecember 30, 2029.\n2. Authorize the City Manager and/or her designee to execute and manage the\nMOU on behalf of the City of Costa Mesa.\nAttachments: 1. 2024 MOU AlertOC Final Sheriff Approved\n2. Exhibit A - MA-060-25010178 Everbridge Inc\n3. Exhibit B - AlertOC Policy\n4. Exhibit C - Individual User Agreement\nAUTHORITY*

6. FAIRVIEW ROAD ACTIVE TRANSPORTATION IMPROVEMENTS - 25-274\nADAMS AVENUE TO FAIR DRIVE\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Award a Professional Services Agreement (PSA) to Onward Engineering for\nprofessional engineering design services for the Fairview Road Active\nTransportation Improvements - Adams Avenue to Fair Drive project (Federal\nProject No. STPL-5312(109)) in the amount of $313,081, in final form\napproved by the City Attorney.\n2. Authorize a ten percent (10%) contingency in the amount of $31,308 for any\nunforeseen costs that may be required by the project.\n3. Authorize the City Manager and the City Clerk to execute the PSA and any\nfuture amendments to the agreement.\nAttachments: 1. Proposed PSA with Onward Engineering

7. PROPOSED BUSINESS IMPROVEMENT AREA (BIA) 25-281\nREAUTHORIZATION AND INTENTION TO LEVY AN ANNUAL\nASSESSMENT\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Approve the 2024-2025 Annual Report for the Business Improvement Area\n(BIA) (Attachment 1).\n2. Receive and file the audited financial report for Fiscal Years Ended June 30,\n2024 and June 30, 2023 (Attachment 2).\n3. Adopt the Resolution declaring the City’s intention to levy an annual\nassessment for Fiscal Year 2024-25 for the Business Improvement Area\ncovering certain Costa Mesa hotels and motels and setting the time and\nplace for a Public Hearing on the proposed annual assessment (Attachment\n3).\nAttachments: 1. TCM Annual Report\n2. FY Ending June 2024 Financial Audit\n3. Resolution No. 2025-XX Intent Business Improvement Area\n4. BIA Update for City Council 4.30.25\nAUTHORITY*\nAT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT\nCALENDAR

1. CAPITAL ASSET NEEDS (CAN) ORDINANCE EMERGENCY 25-283\nEXCEPTION AND CAPITAL IMPROVEMENT PROGRAM (CIP)\nPROJECT DEFERRALS - FISCAL YEAR 2024-25\nRECOMMENDATION:\nStaff requests the City Council:\n1. Authorize the “Emergency Exception” clause of the Capital Asset Needs\nOrdinance under Section 2-209.2 (a)(2), Economic Downturn, for Fiscal Year\n2024-25.\n2. Provide direction on which approved projects may be deferred to help\naddress the General Fund revenue shortfall resulting from the current\neconomic downturn.\n3. Approve a financial plan to reinstate the $2.9 million in deferred projects by:\na. Prioritizing funding in FY 2025-26 if revenues exceed expectations,\nand if needed.\nb. Reinstate the funding over a 10-year period for fiscal years that\nrevenues exceed expenditures to ensure a fiscally sustainable\nGeneral Fund budget.\nAttachments: 1. Capital Asset Needs Code\n2. Capital Improvement Program\n3. Summary of Proposed Alternative Projects for Deferral

PRESENTATIONS:\n1. Proclamation: National Bike Month

1. APPEAL OF THE PLANNING COMMISSION’S DECISION TO 25-239\nUPHOLD THE DIRECTOR OF DEVELOPMENT SERVICES\nDETERMINATION THAT CONDITIONAL USE PERMIT (CUP) PA-21-23\nTO ESTABLISH A CANNABIS STOREFRONT LOCATED AT 1687\nORANGE AVENUE (DBA KING’S CREW) HAS EXPIRED\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Find that the appeal is not subject to the California Environmental Quality Act\n(CEQA) per California Public Resources Code Section 15268.\n2. Uphold the Director of Development Services determination that Conditional\nUse Permit (CUP) PA-21-23 has expired pursuant to Costa Mesa Municipal\nCode Sections 13-29(k)(2) and CUP Condition of Approval No. 2.\nAttachments: Agenda Report\n1. Resolution\n2. Appeal Application\n3. Planning Commission Resolution\n4. Planning Commission Agenda Report\n5. Planning Commission Minutes\n6. Notice of Expiration of CUP\nOLD BUSINESS: NONE.\nAUTHORITY*\nNEW BUSINESS: