Costa Mesa — 2025-10-21

1.\nCONFERENCE WITH LEGAL COUNSEL – ANTICIPATION OF LITIGATION - ONE\nCASE\nPursuant to California Government Code Section 54956.9 (d)(2), Potential Litigation.\n2.\nCONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION\nPursuant to California Government Code Section 54956.9 (d)(1)\nName of Case: Ohio House, LLC v. City of Costa Mesa, USDC, Central District of CA,\nCase No. 8:19 cv 01710 DOC (KESx)\n3.\nCONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION\nPursuant to California Government Code Section 54956.9 (d)(1)\nName of Case: Insight Psychology and Addiction, Inc. v. City of Costa Mesa,\nU.S. District Court, Central District of California, Case No. 8:20 cv 00504 JVS JDE\n4.\nCONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION\nPursuant to California Government Code Section 54956.9 (d)(1)\nName of Case: Schaefer v. City of Costa Mesa\nOrange County Superior Court Case No. 30-2022-01286737-CU-PO-CJC\n5.\nCONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION\nPursuant to California Government Code Section 54956.9 (d)(1)\nName of Case: City of Costa Mesa; People of State of Cal. v. D'Alessio Investments\nLLC, et al.\n440 Fair Dr. and 1779 Newport Blvd.\nOrange County Superior Court Case No. 30-2020-01170520-CU-OR-CJC\n6.\nCONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION\nPursuant to California Government Code Section 54956.9 (d)(1)\nName of Case: City of Costa Mesa v. D’Alessio; 1963 Wallace Ave.\nOrange County Superior Court Case No. 30 2020 01133479\nOctober 21, 2025\n7.\nCONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION\nPursuant to California Government Code Section 54956.9 (d)(1)\nName of Case: D'Alessio Investments LLC v. City of Costa Mesa\nOrange County Superior Court Case No. 30 2020 01132646\n8.\nCONFERENCE WITH LABOR NEGOTIATORS\nPursuant to California Government Code Section 54957.6(a)\nAgency Designated Representative: Cecilia Gallardo-Daly, Interim City Manager\nName of Employee Organization: Costa Mesa City Executive Unit\nOctober 21, 2025

1.\nPROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL 25-545\nORDINANCES AND RESOLUTIONS\nRECOMMENDATION:\nCity Council and Housing Authority approve the reading by title only and waive\nfurther reading of Ordinances and Resolutions.

4.\nPROFESSIONAL SERVICES AGREEMENT FOR UPGRADING THE 25-528\nCITY’S PHONE SYSTEM\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Authorize the use of OMNIA Partners, Public Sector National Cooperative\nAgreement No. 01-125 with Merrill & Associates for the City’s analog\nphone system upgrade.\n2. Approve and authorize the Statement of Work (Attachment 1) to Merrill &\nAssociates, an Avaya value-added reseller (VAR) (Attachment 4), for the\nupgrade of the City’s analog phone system from v6.0.1 to v10.2 for an\namount not to exceed (NTE) $275,754.\n3. Approve and authorize a ten percent (10%) contingency in the amount of\n$27,575 for unforeseen costs related to the project.\n4. Approve and authorize an annual subscription and support services in an\namount of $70,069 for a term of one year (Attachment 2). Subscription\nservices will begin after the completion of installation and will be subject\nto price increase based on an increase in the Consumer Price Index (CPI)\nfor all Urban Consumers for the Los Angeles-Long Beach-Anaheim area,\nwhich would be determined using the November index for the current\nyear and the November index for the preceding year.

5. Authorize the Interim City Manager, or designee, and the City Clerk to\nexecute the Professional Services Agreement (Attachment 3) for a total\namount of $373,398 for implementation and one-year subscription,\nmaintenance, and support.\nAttachments: 1. Merrill Avaya SOW\n2. Merrill Avaya Annual Subscription Quote\n3. Merrill PSA\n4. Merrill VAR Letter\n5.\nOctober 21, 2025\nACCEPTANCE AND ALLOCATION OF THE 2025-26 OFFICE OF 25-535\nTRAFFIC SAFETY GRANT FOR THE SELECTIVE TRAFFIC\nENFORCEMENT PROGRAM\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Approve the proposed Resolution No. 2025-XX, which ratifies the\napplication for a grant award from the State of California - Office of Traffic\nSafety (OTS) for the Selective Traffic Enforcement Program (STEP) and\nauthorize the Interim City Manager or designee to execute the grant\ndocuments, including the Grant Agreement, and accept and administer\nthe grant.\n2. Approve revenue and expense appropriations in the amount of $280,000,\nfor the Fiscal Year 2025-26 OTS STEP Grant for a grant period from\nOctober 1, 2025 through September 30, 2026.\nAttachments: 1. Grant Agreement\n2. Resolution No. 2025-XX OTS STEP Grant\nAT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT\nCALENDAR

PRESENTATIONS: NONE.