Covina — 2023-07-18

10.b Payment of Demands 23\nStaff Recommendation:\nApprove Payment of Demands in the amount of $5,012,642.27

10.c City of Covina Investment Report for Month Ended June 30, 2023 35\nStaff Recommendation:\nReceive and File.

10.d Officer Wellness and Mental Health Grant 51\nStaff Recommendation:\nApprove Resolution CC 2023-69 increasing the FY 2023-24 Police Department\nbudget to appropriate $40,720.79

10.e Azusa Avenue Sidewalk Renovation Project from Arrow Highway to Badillo 55\nStreet – Award of Contract to FS Contractors, Inc. for an Amount Not-to-\nExceed $442,250.00\nStaff Recommendation:\n1. Approve plans and specifications for the Azusa Avenue Sidewalk\nRenovation Project\nfrom Arrow Highway to Badillo Street;\n2. Award a contract for the Azusa Avenue Sidewalk Renovation Project from\nArrow\nHighway to Badillo Street to FS Contractors, Inc. as the lowest responsive and\nresponsible bidder in an amount of $442,250 and authorize the City Manager to\nexecute the Contract\n3. Authorize an amount of $10,000 for any unforeseen construction expenses;\nand\n4. Approve Resolution CC 2023-64 to appropriate $30,000 from Environmental\nFund\nBalance and $22,250 from Proposition A.

10.f Bus Shelter Installation Project – Final Acceptance and Filing Notice of 95\nCompletion\nStaff Recommendation:\n1. Accept the work completed by E.C. Construction Co.; and\n2. Authorize the City Clerk to file a Notice of Completion.

10.g City-Wide Alleyway Resurfacing Project 99\nStaff Recommendation:\n1. Award a contract for the City-Wide Alley Repair Project to G.M. Sager\nConstruction., Inc. as the lowest responsive and responsible bidder in an\namount not-to-exceed $173,145 and authorize the City Manager to execute the\ncontract; and\n2. Authorize an amount of $17,314.50 (10% of overall contract amount) as a\ncontingency to cover the cost of unforeseen construction expenses.

10.h Covina Recreation Village Project – Award of Contract for Construction 125\nManagement & Grant Management Services to Siterep Construction Services,\nInc. for an Amount of $929,662.20\nStaff Recommendation:\n1. Award a construction management services and grant management services\ncontract for the Covina Recreation Village Project to Siterep Construction\nServices, Inc. as the responsive and responsible bidder in an amount of\n$929,662.20 and authorize the City Manager to execute the contract; and\n2. Establish a contingency allowance of $100,000 for additional services if\nneeded.

10.i Hollenbeck Park Pickleball Court Construction Project – Project No. P2404 – 165\nAward of Contract to Siterep Construction Services, Inc. for an Amount of\n$217,364\nStaff Recommendation:\n1. Approve plans and specifications for the Hollenbeck Park Pickleball Court\nConstruction Project – Project No. P2404;\n2. Award a contract for the Hollenbeck Park Pickleball Court Construction\nProject – Project No. P2404 to Siterep Construction Services, Inc. as the lowest\nresponsive and responsible bidder in an amount not-to-exceed $217,364 and\nauthorize the City Manager to execute the contract; and\n3. Authorize an amount of $20,000 as contingency to cover the cost of\nunforeseen construction expenses.

10.j Hollenbeck Park Improvements – Grant-Funded Urban Greening Revitalization 177\nProject – Project No. P2403 – Award of Contract for Design Engineering\nServices to CEJ Engineers, Inc. for an Amount Not-to-Exceed $78,040\nStaff Recommendation:\nAward a contract for the Hollenbeck Park Urban Greening Revitalization\nProject – Project No. P2403 Design Engineering Services to CEJ Engineers,\nInc. as the responsible bidder in an amount not-to-exceed $78,040 and\nauthorize the City Manager to execute the contract.

10.k Memorandum of Understanding (MOU) between Frontier Communications and 209\nthe City of Covina for Conditions of Approval on the Fiber Optic Installation\nProject at Covina Heights\nStaff Recommendation:\nApprove a Memorandum of Understanding (MOU) between Frontier\nCommunications and the City of Covina for Conditions of Approval pertaining\nto the Fiber Optic Installation Project within the Covina Heights area and\nauthorize the City Manager to execute the MOU.

10.l Police Department Locker Room Renovation Project – Asbestos and Lead- 217\nBased Paint (LBP) Survey Report and Abatement Monitoring\nStaff Recommendation:\n1. Award a contract for the Police Department Locker Room Renovation\nProject – Asbestos and Lead-Based Paint (LBP) Survey Report and Abatement\nMonitoring to Converse Consultants as the responsive and responsible bidder in\nan amount of $33,980 and authorize the City Manager to execute the contract;\nand\n2. Authorize a contingency amount of $5,000 to cover the cost of unforeseen\nconstruction expenses.

10.m Professional Services Agreement with RKA Consulting Group for the Covina 247\nHeights Water Main Replacement Project\nStaff Recommendation:\nAuthorize the City Manager to execute a Professional Services Agreement\nbetween the City of Covina and RKA Consulting Group in an amount not-to-\nexceed $71,950 for design engineering services for the Covina Heights Water\nMain Replacement Project.

10.n Street Residential Resurfacing Project – Project No. P2405 – Award of 271\nContract for Design Engineering Services to RKA Consulting Group for an\nAmount Not-to-Exceed $99,730\nStaff Recommendation:\nAward a contract for the Street Residential Resurfacing Project – Project No.\nP2405 for Design Engineering Services to RKA Consulting Group as the\nresponsible bidder in an amount not-to-exceed $99,730 and authorize the City\nManager to execute the contract.

10.o Third Amendment to Agreement Between the City of Covina and Social 295\nVocational Services, Inc. for Cleaning City Park Areas and Restrooms\nStaff Recommendation:\nAuthorize the City Manager to execute a Third Amendment to Agreement\nBetween the City of Covina and Social Vocational Services, Inc. for Cleaning\nCity Park Areas and Restrooms, in an amount not-to-exceed $29,994 for a one-\nyear period between July 1, 2023 and June 30, 2024.

10.p Third Amendment to Memorandum of Agreement with the San Gabriel Valley 305\nCouncil of Governments for Participation in the Regional Food Recovery\nProgram\nStaff Recommendation:\nAuthorize City Manager to execute a Third Amendment to the Regional Food\nRecovery Program Memorandum of Agreement with the San Gabriel Valley\nCouncil of Governments to Support the Establishment of Subregional Food\nRecovery Hubs, and increase the budget to an amount not-to-exceed $114,236.

10.q Amendment No. 2 Extending Janitorial Service Agreement 313\nStaff Recommendation:\nApprove Amendment No.2 Extending the Janitorial Service Agreement for the\nCovina Police Department.

10.r City Facility Renovation Project – Covina Park Aquatic Pump Building Roof 317\nReplacement\nStaff Recommendation:\n1. Reject Bid from Southland Roofing, Inc. as non-responsive;\n2. Award a contract for the Covina Park Improvement Project – Covina Park\nAquatic Pump Building Roof Replacement to Commercial Waterproof\nSystems, Inc. dba ERC Roofing & Waterproofing as the responsive and responsible bidder in an amount of $95,700 and authorize the City Manager to\nexecute the Contract; and\n3. Authorize an amount of $32,000 as a contingency to cover the cost of\nunforeseen construction expenses.

10.s Declaring Emergency Condition at Covina Center for the Performing Arts 343\nDeclaring Public Interest & Necessity Requires Certain Work be Performed\nWithout Competitive Bidding Pursuant to Public Contracts Code Sections\n20168 & 22050 & Amending FY24 CIP Budget\nStaff Recommendation:\n1. Adopt Resolution CC 2023-70 declaring that the public interest and necessity\ndemand the immediate expenditure of public money and completion of certain\nwork without competitive bidding to safeguard life, health, or property pursuant\nto Chapter 2.5 (Emergency Contracting Procedures of the Public Contract\nCode);\n2. Authorize the City Manager to execute all necessary contracts and\ndocuments with a qualified contractor to respond to the emergency conditions\nat the Covina Center for the Performing Arts; and\n3. Adopt Resolution CC 2023-71 to amend the FY 2024 CIP Budget to reflect\nthe addition of the Covina Center for the Performing Arts Emergency HVAC\nRepair Project and appropriate $169,785 in available funds from Measure CC\nFund Balance to be transferred into the Covina Theater Budget; and\n4. Appropriate contingency funds in the amount of $25,467.75 (15%) for\nunforeseen conditions that may require additional work for project completion.

10.t Covina Skate Park Project – Project No. P2207 379\nStaff Recommendation:\n1. Acknowledge that no bids were received during the 3rd bidding/advertising\nprocess published on June 15 and June 22, 2023 for the Covina Skate Park\nProject;\n2. Waive formal bidding requirements in accordance with Covina Municipal\nCode Chapter 2.54 and California Public Contract Code (“CPC”) § 22038 (c);\n3. In accordance with PCC § 22038 (c), authorize the City Manager to negotiate\na contract for the construction of the Covina Skate Park Project – Project No.\nP2207 utilizing the competitively bid Sourcewell Contract (Contract #112420)\nin an amount not-to-exceed $1,500,000.

10.u Grant-Funded Purchase of Vehicle for Conversion to Mobile Command Post 383\nStaff Recommendation:\nThat the City Council authorize the purchase of a 2022 Coachman Mirada\nVehicle for purposes of converting to a mobile command post.

10.v Approving Participation in the Los Angeles Urban County Community 389\nDevelopment Block Grant Program for the Qualification Period Beginning July\n1, 2024, & Authorizing the Mayor or His Designee to Sign a Cooperation\nAgreement with the County of Los Angeles\nStaff Recommendation:\nThat the City Council adopt City Resolution CC 2023-72 approving\nparticipation in the Los Angeles Urban County Community Development\nBlock Grant Program and authorizing the Mayor or his designee to sign a\nCooperation Agreement with the County of Los Angeles.

6.a K9 Jarno Retirement Presentation

11.a Adopt Resolution Confirming the Engineer’s Report Dated June 20, 2023 and 405\nOrdering the Levying of Assessments on Covina Landscaping District No. 1 for\nFiscal Year 2024\nStaff Recommendation:\n1. Conduct the public hearing and consider all testimony that may be presented;\nand\n2. Adopt Resolution CC 2023-65 confirming the Engineer’s Report dated June\n20, 2023 and ordering the levying of assessments on the Covina Landscaping\nDistrict No. 1 for Fiscal Year 2024.

11.b Adopt Resolution Confirming the Engineer’s Report dated June 20, 2023 and 461\nOrdering the Levying of Assessments on the Covina Lighting District No.\n1978-79 for Fiscal Year 2024\nStaff Recommendation:\n1. Conduct the public hearing and consider all testimony that may be presented;\nand\n2. Adopt Resolution CC 2023-66 confirming the Engineer’s Report dated June\n20, 2023 and ordering the levying of assessments on the Covina Lighting\nDistrict No. 1978-1979 for Fiscal Year 2024.

11.c Approving the Engineer's Report for Levying Assessments on the Vehicle 543\nParking District No. 1 for FY 2024 & Confirming the Engineer's Report Dated\nJune 20, 2023 and Ordering the Levying and Collection of Assessments for\nVehicle Parking District No. 1\nStaff Recommendation:\n1. Conduct the public hearing and consider all testimony that may be presented;\n2. Adopt Resolution CC 2023-67 approving the Engineer’s Report for levying\nassessments on the Vehicle Parking District No. 1 for Fiscal Year 2024; and\n3. Adopt Resolution CC 2023-68 confirming the Engineer’s Report dated June\n20, 2023 and ordering the levying and collection of assessments for Vehicle\nParking District No. 1 for Fiscal Year 2024.

11.d Adoption of Ordinance 23-08, Approving an Extension of Urgency Ordinance 567\n22-06\nStaff Recommendation:\nAdopt Ordinance 23-08, “Extending Urgency Ordinance 23-06 in Establishing\na Moratorium on Issuing Any Permits for Any New Redemption Centers, or the\nRe-Opening of Any Previously Approved but Currently Closed Redemption\nCenters, or the Expansion of Any Existing Redemption Center for a Period of\n10 Months and 15 days”.

11.e Introduction of Ordinance 23-07, approving Zoning Code Amendment (ZCA) 591\n23-02 – Walls, Fences and Screening Ordinance\nStaff Recommendation:\n1. Waive full reading and introduce Ordinance 23-07 entitled “Adopting\nZoning Code Amendment (ZCA) 23-02, By Amending Various Sections of the\nCovina Municipal Code (CMC), Chapters 17.04 (“Definitions”), 17.14 (“E-1\nEstate Residential Zone, Single-Family Estate”), 17.26 (“R-1-7500 Residential\nZone, Single Family”) and Adding Chapter 17.71 (“Walls, Fences, And\nScreening”) to the Municipal Code and Making Findings Under CEQA”; and\n2. Find the proposed Zoning Code Amendment to be exempt from the\nrequirements of the Environmental Quality Act (CEQA) pursuant to CEQA\nguidelines 15303(e).