Covina — 2023-09-05

11.b Payment of Demands 19\nStaff Recommendation:\nApprove Payment of Demands in the amount of $8,171,517.16

11.c City of Covina Investment Report for Month Ended July 31, 2023 33\nStaff Recommendation:\nReceive and File.

11.d Appropriation of Funds to the FY24 Police Department Budget 49\nStaff Recommendation:\nApprove Resolution CC 2023-86 Appropriating $27,080.01 of funds to the\nFY24 Police Department Budget.

11.e Vehicle Replacements for the Covina Police Department 53\nStaff Recommendation:\nReplace Patrol Vehicles P3 and P7 and Approve Resolution CC 2023-83\nallocating funding to the Central Equipment Motor Vehicle Account.

11.f Award Professional Service Agreement to Pacific Parking Systems, Inc. (PPSI) 57\nfor the Procurement & Installation of Pay Stations for the Metrolink and Civic\nCenter Parking Structures\nStaff Recommendation:\nAward Professional Services Agreement to Pacific Parking Systems, Inc.\n(PPSI) for the procurement, installation, and maintenance of five new pay\nstations at the Civic Center and Metrolink Parking Structures for the not-to-\nexceed amount of $58,510.45, and authorize the City Manager to execute the\nagreement.

11.g Covina Recreation Village Project – Award of Contract for Engineering and 75\nArchitectural Consulting Support to Montenegro Consultants, Inc. for an\nAmount Not-To-Exceed $70,000\nStaff Recommendation:\nAward a contract for the Covina Recreation Village Project for Engineering and\nArchitectural consulting support to Montenegro Consultant Inc. for an Amount\nNot-To Exceed $70,000 and authorize the City Manager to execute the\ncontract.

11.h Supplemental Funding Allocation for the Hollenbeck Park Pickleball Court 97\nConstruction Project – Project No. P2404 by $112,293 for Additional Project\nManagement and Inspection Services and the Installation of Solar Lighting\nStaff Recommendation:\n1. Increase contract funding for the Hollenbeck Park Pickleball Court\nConstruction Project – Project No. P2404 with Siterep Construction Services,\nInc. in the amount of $87,413 for solar court lighting system to illuminate\npickleball courts during evening hours;\n2. Authorize the City Manager or his designee to sign all contract documents\nwith CEJ Engineers Inc in the amount of $24,880 for project management and\ninspection services; and\n3. Adopt Resolution CC 2023-85 transferring monies from the General Fund to\nthe Parks CIP Fund for use for this project.

11.i Workman Avenue Street Rehabilitation Project – Final Acceptance and Filing 129\nNotice of Completion\nStaff Recommendation:\n1. Accept the work performed by Gentry Brothers, Inc; and\n2. Authorize the City Clerk to file a Notice of Completion for the Workman\nAvenue Street Rehabilitation Project.

11.j Badillo Street and Banna Avenue Bioswale Installation Project – Project No. 133\n2406 – Award of Contract to FS Contractors, Inc for an Amount Not-To-\nExceed $99,000\nStaff Recommendation:\n1. Approve plans and specifications for the Badillo Street and Banna Avenue\nBioswale Installation Project – Project No. P2406;\n2. Award a contract for the Badillo Street and Banna Avenue Bioswale\nInstallation Project – Project No. P2406 to FS Contractors, Inc as the lowest\nresponsive and responsible bidder in an amount of $99,000 and authorize the\nCity Manager to execute the contract;\n3. Authorize an amount of $15,000 as contingency to cover the cost of\nunforeseen construction expenses; and\n4. Authorize the City Manager to execute a Professional Services Agreement\nwith CEJ Engineers in an amount of $24,520 for construction management and\ninspection management services.

11.k Professional Services Agreement with RKA Consulting Group for Traffic 169\nSignal Improvements Project\nStaff Recommendation:\nAuthorize the City Manager to execute a Professional Services Agreement\n(PSA) between the City of Covina and RKA Consulting Group, Inc in an\namount not-to-exceed $52,680 for design engineering services for the Traffic\nSignal Improvements Project at the Citrus Avenue at Cypress Street and San\nBernardino Road at Grand Avenue Intersections.

11.l Covina Heritage House Repair Project – Final Acceptance and Filing Notice of 191\nCompletion\nStaff Recommendation:\n1. Accept the work performed by West Coast Design and Renovations, LLC.;\nand\n2. Authorize the City Clerk to file a Notice of Completion for the Covina\nHeritage House Repair Project.

11.m Award Contract to Fuel Serv of Montclair for the Purchase and Installation of 195\nTwo (2) Dresser Wayne Digital Fuel Pump Dispensing Units\nStaff Recommendation:\nAuthorize the City Manager to execute all contract documents with Fuel Serv\nof Montclair for the purchase and installation of two (2) Dresser Wayne Digital\nFuel Pump Dispensing Units in an amount not-to-exceed $37,195.45.

11.n City-Wide Manhole/Trench Adjustment Project – Project No. S2301 – Final 221\nAcceptance and Filing Notice of Completion\nStaff Recommendation:\n1. Accept the work performed by GRBCON, Inc.; and\n2. Authorize the City Clerk to file a Notice of Completion for the City-Wide\nManhole/Trench Adjustment Project – Project No. S2301

11.o Badillo Street and Azusa Avenue Water Main Replacement Project – Project 225\nNo. W2402 – Award of Contract to GRBCON, Inc in the Amount of $814,045\nand Adopt Resolution CC 2023-84 Appropriating $420,000 in ARPA Funds for\nCompletion of this Project\nStaff Recommendation:\n1. Approve plans and specifications for the Badillo Street and Azusa Avenue\nWater Main Replacement Project – Project No. W2402;\n2. Award a contract for the Badillo Street and Azusa Avenue Water Main\nReplacement Project – Project No. W2402 to GRBCON, Inc. as the lowest\nresponsive and responsible bidder in the amount of $814,045 and authorize the\nCity Manager to execute the Contract;\n3. Authorize a contingency amount of $50,000 for any unforeseen construction\nexpenses;\n4. Authorize the City Manager to execute a Professional Services Agreement\nwith Siterep Construction Services to provide inspection services for the\nBadillo Street and Azusa Ave Water Main Replacement Project in an amount\nnot-to-exceed $50,160; and\n5. Adopt Resolution CC 2023-84 appropriating $420,000 from available ARPA\nfunds for the completion of the project.

11.p Covina Center for the Performing Arts Emergency HVAC Repair Project – 319\nFinal Acceptance and Filing Notice of Completion\nStaff Recommendation:\n1. Accept the work performed by All Temperatures, Inc in the amount of\n$160,150; and\n2. Authorize the City Clerk to file a Notice of Completion for the Covina\nCenter for the Performing Arts Emergency HVAC Repair Project.

11.q Adopting a Records Retention Schedule and Authorizing the Destruction of 323\nCertain City Records\nStaff Recommendation:\n1. Adopt Joint Resolution CC 2023-87 rescinding Resolution CC 2022-89 and\nadopting a Records Retention Schedule; and\n2. Adopt Resolution CC 2023-88 authorizing the destruction of certain City\nrecords.

11.r Fire Station Facilities Repairs – Fire Station 153 Concrete and Asphalt Repair 477\nProject – Final Acceptance and Filing Notice of Completion\nStaff Recommendation:\n1. Accept the work performed by G.M Sager Construction., Inc.; and\n2. Authorize the City Clerk to file a Notice of Completion for the Fire Station\nFacilities Repairs – Fire Station 153 Concrete and Asphalt Repair Project.

11.s Amend the Exchange Agreement between Bently Real Estate, LLC and the 481\nCity of Covina for the Exchange of City Right-of-Way and for the Lease of 401\nN. Citrus Avenue\nStaff Recommendation:\nAuthorize the City Manager to execute an Amendment to the Exchange\nAgreement.

11.t Purchase Agreement with National Auto Fleet Group for a Service Utility 539\nTruck\nStaff Recommendation:\nAuthorize the City Manager or his designee to execute a Purchase Agreement\nwith National Auto Fleet Group for the purchase of one (1) 2023 Dodge Ram\n1500 Regular Cab Truck in an amount not-to-exceed $40,000.

11.u Agreement between the City of Covina and AQMNI LLC for Creation of a 561\nMural at 122 N. Citrus Avenue\nStaff Recommendation:\nAuthorize the execution of an Agreement between the City of Covina and\nAQMNI LLC in an amount not-to-exceed $66,825 for the creation of a mural\non the northern exterior wall of 122 N. Citrus Avenue, and authorize the City\nManager to execute the Agreement and other pertinent documents, and take\nsuch actions as are necessary to administer the Agreement.

11.v A Resolution of the City Council of the City of Covina, California, Denouncing 581\nAntisemitism and Condemning Hate Crimes and All Other Forms of Racism,\nReligious or Ethnic Bias, Discrimination, Incitement of Violence, or Targeting\na Minority\nStaff Recommendation:\nThat the City Council consider adopting Resolution CC 2023-89.

13.a Covina Irrigating Company – Board of Directors Nominee Selection Process 643\nStaff Recommendation:\nThat the City Council consider the selection of representatives to serve as\nmembers of the Covina Irrigating Company Board of Directors for 2023-24 and\ndesignate the City Manager, or his appointee, to represent the City at the\nAnnual Shareholders meeting on October 19, 2023.

7.a Chiari Malformation Awareness Month

7.b Pink Patch Project Kick-Off

12.a Adopt Resolution Ordering the Annexation of Territories to City of Covina 587\nLandscape Maintenance District No. 1, Confirming a Diagram and Assessment,\nOrdering the Improvements and the Levy and Collection of Assessments within\nSuch Territories for FY 23-24\nStaff Recommendation:\n1. Conduct a public hearing and consider all testimony that may be\nforthcoming; and\n2. Adopt Resolution CC 2023-81 Ordering the Annexation of Territories to\nCity of Covina Landscape Maintenance District No. 1, Confirming a Diagram\nand Assessment, Ordering the Improvements, and the Levy and Collection of\nAssessments within such Territories for FY 2023/2024.

12.b Adopt Resolution Ordering the Annexation of Territory to City of Covina 621\nLighting District No. 1978-79, Confirming a Diagram and Assessment,\nOrdering the Improvements, and the Levy and Collection of Assessments\nwithin Such Territory for FY 2023-24\nStaff Recommendation:\n1. Conduct a public hearing and consider all testimony that may be\nforthcoming; and\n2. Adopt Resolution CC 2023-82 Ordering the Annexation of Territory to City\nof Covina Lighting District No. 1978-79, Confirming a Diagram and\nAssessment, Ordering the Improvements, and the Levy and Collection of\nAssessments within such Territory for FY 2023/2024