Covina — 2023-09-19

3.a Government Code § 54956.8 – CONFERENCE WITH REAL PROPERTY\nNEGOTIATORS\nProperty: 100 N. Citrus Avenue\nAgency Negotiator: Chris Marcarello, City Manager, City of Covina\nNegotiating Parties: Carol Springstead\nUnder Negotiation: Price and Terms of Payment

3.b Government Code § 54956.8 – CONFERENCE WITH REAL PROPERTY\nNEGOTIATORS\nProperty: 626 & 602 S. Citrus Avenue, Covina\nAgency Negotiator: Chris Marcarello, City Manager, City of Covina\nBrian Lee, Community Development Director, City of\nDirector\nNegotiating Parties: Bayer Auto Group, Tenant\nUnder Negotiation: Price and Terms of Payment

3.c Government Code § 54957.6 – CONFERENCE WITH LABOR\nNEGOTIATORS

3.d Government Code §54956.9(d)(1) CONFERENCE WITH LEGAL COUNSEL -\nANTICIPATED LITIGATION\nSignificant exposure to litigation pursuant to paragraph (2) of subdivision (d) of\nSection 54956.9: (One potential case)

3.e Government Code §54956.9(d)(1) CONFERENCE WITH LEGAL COUNSEL -\nANTICIPATED LITIGATION\nInitiation of litigation pursuant to paragraph (4) of subdivision (d) of Section\n54956.9: (Two potential cases)

14.b Payment of Demands 19\nStaff Recommendation:\nApprove Payment of Demands in the amount of $4,159,324.18

14.c City of Covina Investment Report for Month Ended August 31, 2023 29\nStaff Recommendation:\nReceive and File.

14.d Appropriation of Donation Funds for the Demolition of the Outdoor Storage 45\nArea at the Library\nStaff Recommendation:\nAdopt Resolution CC 2023-90 amending the Parks & Recreation and Library\nServices FY 2023-24 Operating Budget to allocate restricted donation revenue\nfor the demolition of the outdoor storage area at the Library.

14.e Minor Construction and Maintenance Services Agreement with Eagle Signs, 49\nInc. to Replace the Covina Performing Arts Center’s Digital Marquee Sign\nStaff Recommendation:\n1. Authorize the City Manager to execute all necessary contracts and\ndocuments with Eagle Signs, Inc. to replace the inoperative digital marquee\nsign at the Covina Performing Arts Center with a new high-resolution light\nemitting diode (LED) marquee;\n2. Adopt Resolution CC 2023-92 to amend the FY 2023-2024 Capital\nImprovement Program Budget and transfer $85,413.68 from the General Fund\ninto the Covina Theater budget for project construction; and\n3. Authorize a 10% ($8,542) contingency amount from available Measure CC\nFund Balance to be transferred into the Covina Theater budget for unforeseen\nconditions identified during project construction.

14.f Hollenbeck Park Urban Greening Revitalization Project – Award of Contract 73\nfor Design Engineering Services to David Volz Design Landscape Architects,\nInc. for an Amount Not-to-Exceed $137,374\nStaff Recommendation:\n1. Award a contract for the Hollenbeck Park Urban Greening Revitalization\nProject Design Engineering Services to David Volz Design Landscape\nArchitects, Inc. as the responsible bidder in an amount not-to-exceed $137,374\nand authorize the City Manager to execute the Contract; and\n2. Approve Resolution CC 2023-93 Appropriating $37,574 from TDA Fund\nBalance and $60,000 from Measure W Fund Balance for Design Completion.

14.g Request to Cancel the Regular City Council Meeting of October 3, 2023 133\nStaff Recommendation:\nThat the City Council consider cancelling the regular scheduled City Council\nMeeting of October 3, 2023.

14.h Carryover of Encumbrances and Continuing Appropriations from Fiscal Year 135\n2022-23 to Fiscal Year 2023-24\nStaff Recommendation:\nAdopt Resolution CC 2023-95 approving the Carryover of Encumbrances and Continuing Appropriations from Fiscal Year 2022-23 to Fiscal Year 2023-24.

14.i Proposed 1st Amendment to the Professional Services Agreement with PCAM, 147\nLLC (dba Parking Company of America) to Include On-Call Fleet Maintenance\nand Repair Services to the Existing Transit Operations Services for Covina\nDial-A-Ride Program\nStaff Recommendation:\n1. Authorize the City Manager to amend the existing contract with PCAM,\nLLC (dba Parking Company of America), for Transit Operations Services for\nthe addition of On-Call Fleet Maintenance and Repair Services, in an amount\nnot-to-exceed $230,000 annually for FY 2024 thru FY 2025, with an option for\ntwo additional one-year terms upon the mutual agreement of both parties,\nsubject to City Council authorization; and\n2. Adopt Resolution CC 2023-94 appropriating $230,000 of funds from\navailable Central Equipment Fund Balance.

14.j Adopt Resolution Ordering the Annexation of Territory to City of Covina 159\nLighting District No. 1978-79, Confirming a Diagram and Assessment,\nOrdering the Improvements, and the Levy and Collection of Assessments\nwithin Such Territory for FY 2023-24\nStaff Recommendation:\nAdopt Resolution CC 2023-91 Ordering the Annexation of Territory to City of\nCovina Lighting District No. 1978-79, Confirming a Diagram and Assessment,\nOrdering the Improvements, and the Levy and Collection of Assessments\nwithin such Territory for FY 2023/2024.

15.a Covina Irrigating Company – Board of Directors Nominee Selection Process \nStaff Recommendation:\n1. Nominate Covina Irrigating Company Board of Directors to Represent the\nCity of Covina; and\n2. Designate the City Manager or his appointee to represent the City at the\nAnnual Shareholders meeting on October 19, 2023.

16.a Consideration of a Request for Proposals Related to the City’s Commercial \n Cannabis Permit Program\n Staff Recommendation:\n That the City Council consider the following actions:\n 1. Review and approve the Request for Proposals (RFP) document;\n 2. Authorize the City Manager to make any non-substantive changes to the RFP\n document prior to initiating a bidding process;\n 3. Authorize staff to solicit proposals from qualified applicants, as described in\n the RFP;\n 4. Adopt Resolution CC 2023-96, establishing process standards for applicant\n and/or third-party communications during the RFP process.

10.a DAR Constitution Week

10.b Domestic Violence Awareness Month Proclamation

10.c National Night Out Presentation