Covina — 2024-04-02

CC 1. Adopting a 2024 Records Retention Schedule Update\nStaff Recommendation:\nAdopt Joint Resolution CC 2024-14 rescinding Resolution CC 2023-87 and adopting a\nRecords Retention Schedule.

CC 2. Payment of Demands\nStaff Recommendation:\nApprove Payment of Demands in the amount of $5,720,707.82.

CC 3. Award of Contract to FC & Sons Roofing, Inc. for Roof Repairs at the Public Works\nYard\nStaff Recommendation:\nAward a contract for the Public Works Yard Roof Repair Project to FC & Sons Roofing, Inc.\nin the amount of $164,993 and authorize the City Manager to execute the contract.

CC 4. Accepting Grant Funds and Authorizing the City Manager or his Designee to Execute\nAll Documents Related to the Energy Efficiency and Conservation Block Grant Program for\nPurchase of Electric Vehicles\nStaff Recommendation:\nAdopt Resolution CC 2024-15, approving the acceptance of the Energy Efficiency and\nConservation Block Grant Program for purchase of Electric Vehicles, and amending the Fiscal\nYear 2023-2024 Operating Budget to accept and appropriate $113,100 in grant funds from the\nUnited States Department of Energy, Office of Energy Efficiency and Renewable Energy and\nauthorizing the City Manager or his designee to execute all documents related.

CC 5. Hollenbeck Park Urban Greening Revitalization Project – Project No. P2403 – Award\nof Contract to Green Giant Landscape, Inc. for an Amount of $1,469,700\nStaff Recommendation:\n1. Approve plans and specifications for the Hollenbeck Park Urban Greening\nRevitalization Project – Project No. P2403;\n2. Award a contract for the Hollenbeck Park Urban Greening Revitalization Project to\nGreen Giant Landscape, Inc. as the lowest responsive and responsible bidder in the\namount of $1,469,700 and authorize the City Manager to execute the contract;\n3. Authorize a contingency amount of $150,000 (approximately 10% of contract\namount) for any unforeseen construction expenses; and\n4. Approve a Professional Services Agreement with CEJ Engineers, Inc. for\nConstruction Management and Inspection Services pertaining to the Hollenbeck\nPark Urban Greening Revitalization Project in an amount not-to-exceed $95,160.\nNEW BUSINESS

NB 1. Resolution of the City Council of the City of Covina, California, in Support of the\nHomelessness, Drug Addiction, and Theft Reduction Act\nStaff Recommendation: