Covina — 2024-07-16

CC 1. Minutes\nStaff Recommendation:\nApprove the Minutes of the July 2, 2024, Regular Meeting of the City Council/Successor\nAgency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing\nAuthority.

CC 10. Notice of Termination of Expired Lease Agreement for City-Owned Property at 114\nE. Italia Street\nStaff Recommendation:\nThat the City Council receive and file this report.

CC 11. Designating Certain Officials as Individuals Authorized to Execute Applications and\nDocuments for the Purpose of Obtaining Financial Assistance Under Public Law 93-288 (PL\n93-288)\nStaff Recommendation:\nAdopt Resolution CC 2024-58 designating the Mayor, City Manager, or Administrative\nServices Deputy Director – Finance as authorized agent to execute applications and\ndocuments for the purpose of obtaining financial assistance for disaster relief.

CC 12. Award Minor Construction & Maintenance Services Agreement to Air On Time, Co.\nfor HVAC Unit Replacements at the Public Works Yard\nStaff Recommendation:\nAward Minor Construction & Maintenance Services Agreement for the Public Works Yard\nHVAC Replacement to Air On Time, Co. in the amount of $33,200, and authorize the City\nManager to execute the agreement.

CC 13. An Amendment to the Lease Agreement Between the City of Covina and WB\nCOVINA – KI, LLC for Property Located at 602-626 S. Citrus Ave and 128 E. Rowland Ave\nfor Administrative Revisions to the Exhibit A Legal Description of Land\nStaff Recommendation:\nAmend the Lease Agreement Between the City of Covina and WB COVINA – KI, LLC for\nProperty Located at 602-626 S. Citrus Ave and 128 E. Rowland Ave for Administrative\nRevisions to the Exhibit A Legal Description of Land.

CC 14. A Request from WB COVINA – KI, LLC to Approve an Assignment of the Lease\nAgreement Between the City of Covina as Landlord and WB COVINA – KI, LLC as Tenant\nfor Property Located at 602-626 South Citrus Avenue and 128 East Rowland Street\nStaff Recommendation:\nAdopt Resolution CC 2024-65, Approving the Assignment of a Lease Agreement Between the\nCity of Covina as Landlord and WB COVINA – KI, LLC as Tenant for Property Located at\n602-626 South Citrus Avenue and 128 East Rowland Street to Hang 10, LLC and Authorize\nthe City Manager or his Designee to Execute Necessary Documents.

CC 15. Covina Recreation Village Project Phase I – West Gymnasium Building - Award of\nContract to Perera Construction and Design Inc. for an Amount of $12,112,926\nStaff Recommendation:\n1. Approve plans and specifications for the Covina Recreation Village Project– West\nGymnasium Building Phase I;\n2. Reject bid protest by AMG & Associates, Inc.;\n3. Award the Contract for the Covina Recreation Village Project – West Gymnasium\nBuilding Phase I to Perera Construction and Design Inc. as the lowest responsive\nbidder in an amount of $12,112,926 and authorize the City Manager to execute the\nContract; and\n4. Authorize contingency amount of $750,000 for any unforeseen construction\nexpenses.

CC 16. Resolution CC 2024-63 Requesting to Amend the Fiscal Year 2023-2024 Operating\nBudget to Adjust for Unanticipated Increases in Plan Check Revenue and Expenditures\nStaff Recommendation:\nAdopt Resolution CC 2024-63.

CC 17. Approval of Contract for Dell Storage Refresh and Networking with Side Path\nStaff Recommendation:\nApprove an agreement with Side Path, allowing the City to execute a contract not to exceed\n$195,175.68 for Dell storage refresh and networking services.\nCC 19. Request to Cancel the Regular City Council Meeting of August 6, 2024\nStaff Recommendation:\nThat the City Council consider cancelling the regular scheduled City Council Meeting of\nAugust 6, 2024.

CC 18. Approval of Contract for Increased Bandwidth at City Public Works and Parks and\nRecreation Between the City of Covina and Frontier\nStaff Recommendation:\nApprove an agreement with Frontier, allowing the City to execute a\ncontract for $3,480.00 monthly.\nCC 20. Purchase of Police Equipment\nStaff Recommendation:\n1. Adopt Resolution CC 2024-66 Amending the FY 2024-25 Operating Budget to\nReflect an Appropriation of $200,000 from Measure CC Fund Balance to be\ntransferred into the general funds for Police Communications Safety Equipment;\n2. Approve the purchase of a twenty-four (24) mobile radios and Stancil 911 recording\nsystem; and\n3. Approve the waiving of competitive bid/purchasing requirements under Municipal\nCode 2.20.080.\nCC 21. Authorizing the Destruction of Certain City Records\nStaff Recommendation:\nAdopt Resolution CC 2024-60 authorizing the destruction of certain City records.\nCC 22. FY 2024-25 Budget Increase from HOST Award Funding\nStaff Recommendation:\n1. Adopt Resolution CC 2024-62 increasing the FY 2024-25 Police Department\nrevenue and expenditure budget for accepting HOST funding; and\n2. Authorize the City Manager or his designee to sign all related HOST participation\ndocuments.\nCC 23. Adoption of Resolution CC 2024-64 endorsing a Public Convenience or Necessity\n(PCN) for an On-Sale Alcohol in Conjunction with a Bone-fide Eating Establishment (Type\n47) License at 230 N Citrus Ave (Bravado)\nStaff Recommendation:\nEndorse a determination of Public Convenience or Necessity (“PCN”) to allow Carlos Gomez,\napplicant representing Bravado, to obtain an On-Site Alcohol Beverage Sales in Conjunction\nwith a Bone-Fide Establishment (Type 47) License.\nCC 24. Consideration to Approve Compensation Rules and Salary Schedules & Amend the\nCity’s Classification Plan to Establish a Public Works Manager – Engineering & Capital\nImprovement Services and Public Works Manager – Environmental and Utility Services\nStaff Recommendation:\nAdopt Resolutions CC 2024-70 and CC 2024-69 approving the salary schedules and\nCompensation Rules between the City of Covina and Mid-Management, Supervisory and\nProfessional, and Confidential and Technical Employees and Executives, Effective July 1,\n2024; and adopt Resolution CC 2024-71 to establish and amend the City’s Classification plan,\nand establish job descriptions and salary ranges for Public Works Manager – Engineering &\nCapital Improvement Services and Public Works Manager – Environmental and Utility\nServices with the Mid-Management, Supervisory and Professional, and Confidential and\nTechnical Employees (Unaffiliated) Compensation Rules.

CC 2. Payment of Demands\nStaff Recommendation:\nApprove Payment of Demands in the amount of $2,993,361.85.

CC 3. Professional Services Agreement with El Dorado Climbing for the Design, Build, and\nInstallation of a Rock-Climbing Facility as a Component of the Covina Recreation Village\nProject\nStaff Recommendation:\nAuthorize the City Manager to enter into a Professional Services Agreement with El Dorado\nClimbing with a compensation amount not to exceed $160,000.

CC 4. Resolution CC 2024-51, A Request to Amend the Fiscal Year 2024-2025 Operating\nBudget to Fund Annexation Services for Stormwater Covina Community Facilities District\nNo. 2022-1 - Stormwater\nStaff Recommendation:\nAdopt Resolution CC 2024-51 amending the operating budget for fiscal year 2024-2025 to\nfund Annexation Services for Community Facilities District No. 2022-1 – Stormwater.

CC 5. Covina Skate Park Project – Project No. P2207 – Final Acceptance and Filing Notice of\nCompletion\nStaff Recommendation:\n1. Accept the work performed by Spohn Ranch, Inc; and\n2. Authorize the City Clerk to file a Notice of Completion for the Covina Skate Park\nProject – Project No. P2207.

CC 6. Resolution CC 2024-52 to Amend the Fiscal Year 2024/2025 Capital Improvement\nProgram to Increase Funding for the Hollenbeck Park Urban Greening Revitalization Project –\nProject No. P2403\nStaff Recommendation:\nAdopt Resolution CC 2024-52 to appropriate $252,800 from available Quimby Fees Fund –\nFund Balance to the Hollenbeck Park Urban Greening Revitalization Project (Account No.\n2604-3400-55200-P2207) to provide additional project funding necessary to complete the\nHollenbeck Park Urban Greening Revitalization Project.

CC 7. Professional Services Agreement with Robert Half\nStaff Recommendation:\nApprove Professional Services Agreement with Robert Half.

CC 8. Covina Skate Park – Purchase and Installation of Solar Lighting\nStaff Recommendation:\n1. Approve plans and specifications for new solar lighting equipment at the Covina\nSkate Park;\n2. Award a contract for the purchase and installation of solar lighting equipment to\nSiterep Construction Services, Inc. as the lowest responsive and responsible bidder\nin the amount of $51,413 and authorize the City Manager to execute the contract;\nand\n3. Adopt Resolution CC 2024-59 to reflect a transfer of $56,413 from the General Fund\ninto the Parks CIP Fund for the purchase and installation of solar lighting equipment\nat the Covina Skate Park; and\n4. Authorize a project contingency amount of $5,000 to cover the cost of unforeseen\nconstruction expenses.

CC 9. FY 2024 Police Department Budget Increase Resulting from the 2021 State Homeland\nSecurity Grant Funding Award\nStaff Recommendation:\n1. Adopt Resolution CC 2024-61 to increase the Police Department's 2024-25 budget\nby $85,460 resulting from the 2021 Homeland Security Grant award and\n2. Approve the purchase of cyber security equipment and software as well as staff\ntraining offered through the reimbursable State of California FY 2021 Homeland\nSecurity Grant Program (SHSP) in an amount not to exceed $85,460.

PH 1. Ordinance 24-08, Approving Zoning Code Amendment (ZCA) to Amend Various\nSections of Chapter 17.64 of the Covina Municipal Code and to Find the Proposed ZCA to be\nExempt from the Requirements of the California Environmental Quality Act (CEQA)\nStaff Recommendation:\nWaive full reading and introduce Ordinance 24-08 entitled, “An Ordinance of the City\nCouncil of the City of Covina, California, Approving Zoning Code Amendment (ZCA) 24-01\nby Amending Sections 17.64.060 and 17.64.120 of Chapter 17.64 (Site Plan Review) of Title\n17 (Zoning) of the Covina Municipal Code, and Making a Determination of Exemption from\nthe California Environmental Quality Act”.

PH 2. Adopting the City of Covina Development Impact Fee Nexus Study, Adopting a Capital\nImprovement Program as Part of the Development Impact Fee Study, Adopting a Revised\nDevelopment Impact Fee Schedule, & Making Determinations under CEQA\nStaff Recommendation:\nAdopt Resolution CC 2024-57.

PH 3. Adopt Resolution Confirming the Engineer’s Report Dated June 18, 2024 and Ordering\nthe Levying of Assessments on Covina Landscaping District No. 1 for Fiscal Year 2025\nStaff Recommendation:\n1. Conduct the public hearing and consider all testimony that may be presented; and\n2. Adopt Resolution CC 2024-53 confirming the Engineer’s Report dated June 18,\n2024 and ordering the levying of assessments on the Covina Landscaping District\nNo. 1 for Fiscal Year 2025.

PH 4. Adopt Resolution Confirming the Engineer’s Report Dated June 18, 2024 and Ordering\nthe Levying of Assessments on the Covina Lighting District No. 1978-79 for Fiscal Year 2025\nStaff Recommendation:\n1. Conduct the public hearing and consider all testimony that may be presented; and\n2. Adopt Resolution CC 2024-36 confirming the Engineer’s Report dated June 18,\n2024 and ordering the levying of assessments on the Covina Lighting District No.\n1978-1979 for Fiscal Year 2025.

PH 5. Approving the Engineer’s Report for Levying Assessments on Vehicle Parking District\nNo. 1 for FY 2025 and Confirming the Engineer’s Report and Ordering the Levying and\nCollection of Assessments for Vehicle Parking District No. 1 for FY 2025\nStaff Recommendation:\n1. Conduct the public hearing and consider all testimony that may be presented;\n2. Adopt Resolution CC 2024-54 approving the Engineer’s Report for levying\nassessments on the Vehicle Parking District No. 1 for Fiscal Year 2025; and\n3. Adopt Resolution CC 2024-55 confirming the Engineer’s Report dated June 18,\n2024 and ordering the levying and collection of assessments for Vehicle Parking\nDistrict No. 1 for Fiscal Year 2025.