Covina — 2025-06-03

CC 1. Payment of Demands\nStaff Recommendation:\nApprove Payment of Demands in the amount of $7,167,156.78.

CC 10. Professional Services Agreement with Robert Half for Temporary Staffing\nStaff Recommendation:\nApprove Professional Services Agreement with Robert Half.

CC 11. Establishment of Fiscal Year 2025-2026 Article XIIIB Appropriation Limit for the\nCity of Covina\nStaff Recommendation:\nAdopt Resolution CC 2025-51 establishing the Fiscal Year 2025-2026 Article XIIIB\nAppropriation Limit for the City of Covina.

CC 12. Adopt Resolution CC 2025-53 Declaring the Intent to Levy and Collect Assessments\non Vehicle Parking District No. 1 for Fiscal Year 2026 and Set Public Hearing for Protests in\nRelation Thereto\nStaff Recommendation:\n1. City Council to receive and file the Engineer’s Report; and\n2.\nAdopt Resolution CC 2025-53 declaring the City’s intention to levy and collect\nassessments on Vehicle Parking District No. 1 for Fiscal Year 2026 and setting the\nPublic Hearing date for July 1, 2025 for hearing protests in relation thereto.

CC 13. Resolution CC 2025-49 Accepting the Public Improvements Associated with Tract\nNo. 82874 “Covina Bowl”\nStaff Recommendation:\nAdopt Resolution CC 2025-49 accepting the public improvements associated with Tract No.\n82874 “Covina Bowl”.

CC 14. Resolution CC 2025-50 Accepting the Public Improvements Associated with Tract\nNo. 83178 “Vita Pakt”\nStaff Recommendation:\nAdopt Resolution CC 2025-50 accepting the public improvements associated with Tract No.\n83178 “Vita Pakt”.

CC 15. Resolution CC 2025-52 Accepting the Public Improvements Associated with Tract\nNo. 83343 “Century Communities”\nStaff Recommendation:\nAdopt Resolution CC 2025-52 accepting the public improvements associated with Tract No.\n83343 “Century Communities”.

CC 16. Memorandum(s) of Understanding with Covina Valley Unified, Charter Oak Unified\nand Azusa Unified School Districts Regarding School Resource Officers\nStaff Recommendation:\nApprove the three Memorandum of Understanding (MOU) to assign School Resource\nOfficers (SRO) within Covina Valley Unified, Charter Oak Unified and Azusa Unified School\nDistricts and authorize the City Manager or his designee to execute the MOUs.

CC 17. Ordering the Engineer’s Report and Approving the Engineer’s Report and Declaring\nthe Intent to Levy and Collect Assessments for Covina’s Lighting District No. 1978-79 for\nFiscal Year 2026 and Set Public Hearing for Protests in Relation Thereto\nStaff Recommendation:\n1. Adopt Resolution CC 2025-56 ordering the City’s Assessment Engineer to prepare\nand file a report levying assessments within the Covina Lighting District No. 197879 for Fiscal Year 2026; and\n2.\nAdopt Resolution CC 2025-57 approving the Engineer’s Report and declaring its\nintention to levy and collect assessments on the Covina Lighting District No. 197879 for Fiscal Year 2026 and setting the Public Hearing date for July 1, 2025 for\nhearing protests in relation thereto.

CC 18. Traffic Signal and Street Light Maintenance Services – Proposed Professional\nServices Agreement with Bear Electrical Solutions, LLC\nStaff Recommendation:\nAuthorize the City Manager to execute the attached Professional Services Agreement (PSA)\nwith Bear Electrical Solutions, LLC for Traffic Signal and Street Light Maintenance Services\nfor a three-year period between July 1, 2025 and June 30, 2028 for an amount not-to-exceed\n$495,906.

CC 19. Approval of Second Amendment to Agreement between the City of Covina and BOSS\nJanitorial Services, Inc for City-Wide Janitorial Maintenance Services\nStaff Recommendation:\nAuthorize the City Manager to execute the Second Amendment to the Professional Services\nAgreement with Boss Janitorial Services, Inc extending the contract two additional fiscal\nyears from July 1, 2025, through June 30, 2027.

CC 2. City of Covina Investment Report for Month Ended April 30, 2025\nStaff Recommendation:\nReceive and File.

CC 20. Ordering the Engineer’s Report, Approving the Engineer’s Report, and Declaring the\nIntent to Levy and Collect Assessments on Covina Landscaping District No. 1 for Fiscal Year\n2026 and Set Public Hearing for Protests in Relation Thereto\nStaff Recommendation:\n1. Adopt Resolution CC 2025-54 ordering the City’s Assessment Engineer to prepare\nand file a report levying assessments within the Covina Landscaping District No. 1\nfor Fiscal Year 2026; and\n2.\nAdopt Resolution CC 2025-55 approving the Engineer’s Report and declaring its\nintention to levy and collect assessments on the Covina Landscaping District No. 1\nfor Fiscal Year 2026 and setting the Public Hearing date for July 1, 2025 for hearing\nprotests in relation thereto.

CC 21. Covina Park Aquatic Center Pool Filter Replacement – Final Acceptance and Filing\nNotice of Completion\nStaff Recommendation:\n1. Accept the work performed by Waterline Technologies, Inc; and\n2.\nAuthorize the City Clerk to file a Notice of Completion for Covina Park Aquatic\nCenter Pool Filter Replacement.

CC 22. Fuel Station Painting and Building Painting at the Public Works Yard – Final\nAcceptance and Filing Notice of Completion\nStaff Recommendation:\n1. Accept the work performed by Sky JTC Corporation (dba Sky Painting); and\n2.\nAuthorize the City Clerk to file a Notice of Completion for the Fuel Station Painting\nand Building Painting at the Public Works Yard.

CC 23. Review of City Council Policies/Protocols\nStaff Recommendation:\nThat the City Council approve the recommendations made by the Ad-Hoc Committee to\nupdate various policy and procedure guidelines.

CC 24. Approval of Professional Services Agreement with ClientFirst Technology Consulting\nfor Technology Master Planning, Land Management Software Assessment, and Utility Billing\nSoftware Selection Services\nStaff Recommendation:\nAuthorize the City Manager to execute the attached Professional Services Agreement with\nClientFirst Technology Consulting Group, LLC, for a one-year period from June 3, 2025, to\nJune 2, 2026, in an amount not to exceed $178,380.

CC 25. Establishment of Post-Employment Health Savings Plan (PEHP) through Nationwide\nRetirement Solutions for Police Management Group (PMG) Effective June 3, 2025; and Side\nLetter Agreement between the City/PMG\nStaff Recommendation:\n1. Adopt Resolution CC 2025-63, to establish a Post-Employment Health Savings Plan\n(PEHP) through Nationwide Retirement Solutions for the Police Management Group\n(PMG) as set forth in City/PMG Memorandum of Understanding (MOU) dated July\n1, 2024 – June 30, 2028.; and\n2.\nAuthorizing the City Manager to execute a Side Letter Agreement between the City\nof Covina and the Police Management Group (PMG), revising Article 14.4.D.\nPUBLIC HEARINGS

CC 3. Purchase Agreement with A-Z Bus Sales, Inc. for the Procurement of a Zero Emission\nTransit Vehicle for the Dial-A-Ride (Covina Transit) Program\nStaff Recommendation:\nAuthorize the City Manager to execute a Purchase Agreement with A-Z Bus Sales, Inc. for the\nProcurement of a new Zero Emission Transit Vehicle for the Dial-A-Ride (Covina Transit)\nProgram in an amount not-to-exceed $145,851.47.

CC 4. Approval of Chief of Police Employment Agreement\nStaff Recommendation:\nThat the City Council approve the Employment Agreement for Richard Walczak as Chief of\nPolice and authorize the City Manager to sign said Employment Agreement.

CC 5. Amending the Fiscal Year 2024/2025 Capital Improvement Program to Increase\nFunding for the Covina Recreation Village Project and Authorize the Director of Public\nWorks to Approve a Change Order for the Construction of Phase II - Library\nStaff Recommendation:\n1. Approve plans and specifications for the Covina Recreation Village Project Phase II\n– Library;\n2.\nAdopt Resolution CC 2025-40 appropriating $4,179,776.36 from various funding\nsources to the Covina Recreation Village Project in order to provide additional\nfunding for the construction of Phase II – Library;\n3.\nAuthorize the Director of Public Works/City Engineer to approve a contract change\norder for the Covina Recreation Village Project to Perera Construction and Design,\nInc. in the amount of $9,276,796.36 for the construction of the new library building;\nand\n4.\nAuthorize a project contingency amount of $565,281.10 to cover the cost of\nunforeseen construction expenses.

CC 6. Request to Amend the City’s Classification Plan to Establish the Classification of\nInformation Technology Technician\nStaff Recommendation:\nThat the City Council adopt Resolution CC 2025-62 to establish and amend the City's\nClassification plan, and establish the new job description and salary range for Information\nTechnology Technician within the Mid-Management, Supervisory and Professional, and\nConfidential and Technical Employees (Unaffiliated) Compensation Rules.

CC 7. Adopting a Records Retention Schedule and Authorizing the Destruction of Certain\nCity Records\nStaff Recommendation:\n1. Adopt Joint Resolution CC 2025-58 rescinding Resolution CC 2024-14 and adopting\na Records Retention Schedule; and\n2.\nAdopt Resolution CC 2025-59 authorizing the destruction of certain City records.

CC 8. Adoption of Resolutions Relating to the Annexation of Territory to Community\nFacilities District No. 2007-1, Declaring Intention to Authorize Annexation, Adopting\nBoundary Map, and Setting the Public Hearing Date for July 15, 2025\nStaff Recommendation:\n1. Adopt City Resolution CC 2025-42, declaring intention to authorize the annexation\nof territory (1207 West Badillo Street, Covina//Annexation 38) to Community\nFacilities District No. 2007-1 (Public Services); and\n2.\nAdopt City Resolution CC 2025-43 , adopting boundary map showing territory\nproposed to be annexed in the future to Community Facilities District No. 2007-1\n(Public Services).

CC 9. Royal Oak Middle School Greening and Forestry Plan Update and Resolution CC\n2025-41; Finding the Royal Oak Middle School Greening and Forestry Plan Exempt from\nCEQA\nStaff Recommendation:\nAdopt Resolution CC 2025-41.

NB 1. Introduction of Ordinance 25-05 Amending Chapter 2.54 (Public Projects) of Title 2\n(Administration and Personnel)\nStaff Recommendation:\nWaive full reading and introduce Ordinance 25-02, entitled “Amending Chapter 2.54 (Public\nProjects) of Title 2 (Administration and Personnel) of the Covina Municipal Code, Revising\nProcedures and Requirements for Bidding of Public Works Projects, and Finding this\nOrdinance to be Exempt Under the California Environmental Quality Act (CEQA)”.\nOLD BUSINESS – NONE\nREGULAR BUSINESS – NONE\nCONSENT CALENDAR\nAll matters listed under the Consent Calendar are considered to be routine. Any items a\nCouncilmember wishes to discuss should be designated at this time. All other items may\nbe approved in a single motion. Such approval will also waive the reading of any Ordinance.\nHOUSING SUCCESSOR\n3.\nMINUTES OF THE MAY 6, 2025 HOUSING SUCCESSOR MEETINGS\n(CITY CLERK)\nRECOMMENDATION: It is recommended that the Housing Successor:\nJune 3, 2025: City Council Meeting\nPage 4 of 5\n1) Approve the minutes as submitted.\nSUCCESSOR AGENCY\n4.\nMINUTES OF THE MAY 6, 2025 SUCCESSOR AGENCY MEETINGS\n(CITY CLERK)\nRECOMMENDATION: It is recommended that the Successor Agency:\n1) Approve the minutes as submitted.\nCITY COUNCIL\n5.\nMINUTES OF THE MAY 6, 2025 CITY COUNCIL MEETINGS (CITY CLERK)\nRECOMMENDATION: It is recommended that the City Council:\n1) Approve the minutes as submitted.\n6.\nFOURTH AMENDMENT TO EMPLOYMENT AGREEMENT WITH CITY MANAGER\n(CITY ATTORNEY)\nRECOMMENDATION: It is recommended that the City Council:\n1) Approve the Fourth Amendment to Employment Agreement Between the City of\nSanta Fe Springs and René Bobadilla.

PH 1. Consideration of Resolutions Authorizing Annexation of Territory to City of Covina\nCommunity Facilities District No. 2007-1 (Public Services) (Annexation No. 37), and to Call\nand Hold a Special Election (270 West Dexter Street, Covina)\nStaff Recommendation:\n1. City Council to open the public hearing and consider public testimony and close the\npublic hearing; and\n2.\nAdopt Resolution CC 2025-46, authorizing the annexation of territory to Community\nFacilities District No. 2007-1 (Annexation No. 37) and authorizing the levy of a\nspecial tax and submitting the levy of tax to the qualified electors; and\n3.\nAdopt Resolution CC 2025-47, calling a special election and submitting to the voters\nof Annexation No. 37 of City of Covina Community Facilities District No. 2007-1\n(Public Services), propositions regarding the annual levy of special taxes within\nAnnexation No. 37 to finance public services, and the establishment of an\nappropriations limit; and\n4.\nAdopt Resolution CC 2025-48 making certain findings, certifying the results of an\nelection and adding property to Community Facilities District No. 2007-1 (Public\nServices), Annexation No. 37.

PH 2. Introduction of Ordinance 25-03\nStaff Recommendation:\nWaive full reading and introduce Ordinance 25-03 entitled, “An Ordinance of the City\nCouncil of the City Of Covina, California, approving Zone Change (ZCH) 25-2 and amending\nthe City's official Zoning Map for 340 parcels from the existing RD Residential Zone\n(Multifamily, RD 1250 and RD 1500) to High Density Residential (HDR) Zone and the list of\nAssessors’ Parcel Numbers are attached hereto as Exhibit A, and making a finding of\nExemption Pursuant to CEQA Guidelines Section 15061(b)(3)”.

PH 3. Ordering the Annexation of Territory to Covina Landscape Maintenance District No. 1,\nConfirming a Diagram and Assessment, Ordering the Improvements, and the Levy and\nCollection of Assessments within such Territory for FY 2025/2026\nStaff Recommendation:\n1. Conduct a public hearing and consider all testimony that may be forthcoming; and\n2.\nAdopt Resolution CC 2025-44 Ordering the Annexation of Territory to Covina\nLandscape Maintenance District No. 1, Confirming a Diagram and Assessment,\nOrdering the Improvements, and the Levy and Collection of Assessments within\nsuch Territory for FY 2025/2026.

PH 4. Adopt Resolution Ordering the Annexation of Territory to Covina Lighting District No.\n1978-79, Confirming a Diagram and Assessment, Ordering the Improvements, and the Levy\nand Collection of Assessments within Such Territory for FY 2025/2026\nStaff Recommendation:\n1. Conduct a public hearing and consider all testimony that may be forthcoming; and\n2.\nAdopt Resolution CC 2025-45 Ordering the Annexation of Territory to Covina\nLighting District No. 1978-79, Confirming a Diagram and Assessment, Ordering the\nImprovements, and the Levy and Collection of Assessments within such Territory\nfor FY 2025/2026.\nNEW BUSINESS