Covina — 2026-01-20

CC 1. Minutes\nStaff Recommendation:\nApprove the Minutes of the December 2, 2025, Regular Meeting of the City\nCouncil/Successor Agency to the Covina Redevelopment Agency/Covina Public\nFinancing Authority/Housing Authority.

CC 10. Resolution Authorizing Signer for Caltrans Funds\nStaff Recommendation:\nAdopt Resolution CC 2026-02.

CC 11. First Amendment to Agreement with Civiltec Engineering, Inc. for Preparation\nof a Water Master Plan Update\nStaff Recommendation:\n1.\nAuthorize the City Manager to execute the First Amendment to Agreement\nwith Civiltec Engineering, Inc., increasing the not-to-exceed compensation to\n$181,800; and\n2.\nAdopt Resolution CC 2026-06 to amend the Fiscal Year 2025-2026 Capital\nImprovement Program Budget to increase funding by $15,000 for the Water\nMaster Plan and Water Rate Study and appropriate the necessary funds\nfrom the available Water Utility Fund balance.

CC 12. Recognized Obligation Payment Schedule (ROPS 26-27), Covering July 1,\n2026 through June 30, 2027\nStaff Recommendation:\nApprove the Recognized Obligation Payment Schedule (ROPS 26-27) covering July\n1, 2026, through June 30, 2027.

CC 13. To Authorize the Executive Director to Execute the Professional Services\nAgreement between the Covina Housing Authority and RSG, Inc. and the Deposit\nAgreement with Cienega Gardens Preservations LP\nStaff Recommendation:\n1.\nAuthorize the Executive Director to execute the Professional Services\nAgreement and any related documents between the Covina Housing\nAuthority and RSG, Inc.;\n2.\nAuthorize the Executive Director to execute the Deposit Agreement and any\nrelated documents between the Covina Housing Authority and Cienega\nGardens Preservations LP, for receipt of funds to be deposited into Account\n2020-0000-22250; and\n3.\nAdopt Resolution CC 2026-03 to authorize the Executive Director to Execute\nthe Deposit Agreement for the receipt of funds to be deposited into Account\n2020-0000-22250 for the annual compliance monitoring services for the\naffordability covenants at the 180-unit multifamily apartment building at 1121\nNorth Lyman Avenue in the City of Covina known as the Cienega Gardens\nApartments.

CC 14. Purchase Agreement/Purchase Order Authorization for Madvac LS175 Mini\nVacuum/Mobile Cleaning Unit for the Department of Public Works – Streets Division\nStaff Recommendation:\n1.\nAuthorize the City Manager to execute a Purchase Agreement/Purchase\nOrder Authorization with Haaker Equipment Company for the purchase of\none (1) new Madvac LS175 Mini Vacuum/Wash Mobile Cleaning Unit in an\namount not-to-exceed $174,447.38; and\n2.\nApprove Resolution CC 2026-08 appropriating $175,000 from available Fund\nBalance in the Environmental Fund, Impact Fees – Streets Fund, Municipal\nParking District Fund, Sanitary Sewer Fund, and Proposition A Funds for use\ntowards the purchase of the Mini Vacuum/Wash Mobile Cleaning Unit.

CC 15. Allocating Unallocated FY 25-26 Community Development Block Grant\n(CDBG) Funds to the "Residential Rehabilitation Program" Project D96164-25\nStaff Recommendation:\n1.\nAdopt Resolution CC 2026-05, Authorizing and Increase to the FY 25-26\nCommunity Development Block Grant for Projects D96164-25, and\nAmending the FY 2025-2026 Community Development Budget to reflect\nthese changes; and\n2.\nAuthorize the City Manager or his designee to execute documents related to\nthe FY 2025-2026 CDBG funds.

CC 16. Award Contract to D&H Water Systems, Inc. for the Procurement &\nInstallation of a Chloramine Boosting System (CBS) at Rancho Simi Reservoir\nStaff Recommendation:\n1.\nApprove Award Contract to D&H Water Systems, Inc. for the procurement &\ninstallation of new Chloramine Boosting System (CBS) Equipment for the\nRancho Simi Reservoir in the amount of $62,004.87 and authorize the City\nManager to execute the contract; and\n2.\nAuthorize a project contingency of $ 5,000 for unforeseen circumstances.

CC 17. Approval of Plans and Specifications, Authorization for Bid Advertisement and\nAuthorization to Amend the City’s Community Workforce Agreement with the LAC/OC\nBuilding and Construction Trades to include the Wingate Park Regional EWMP\nProject\nStaff Recommendation:\n1.\nApprove Plans and Specifications for the Wingate Park Regional EWMP\nProject – Project No. WM211 and authorize the Department of Public Works\nto solicit bids; and\n2.\nAuthorize an amendment to the City’s Community Workforce Agreement to\ninclude the Wingate Park Regional EWMP Project – Project No. WM211 as\nan eligible project.

CC 18. Annual Comprehensive Financial Report (ACFR) for Fiscal Year Ended June\n30, 2025\nStaff Recommendation:\nReceive and file the following reports for Fiscal Year ended June 30, 2025: (1)\nAnnual Comprehensive Financial Report (ACFR) and related Auditor\nCommunications, and (2) Independent Accountants’ Report on Agreed-Upon\nProcedures Applied to Appropriations Limit.

CC 19. Proposed Allocation of $308,795 in Permanent Local Housing Allocation\n(PLHA) Funds to a Future Homeownership Opportunities Assistance Program\nStaff Recommendation:\n1.\nAdopt Resolution CC 2026-12 , approving the allocation of funds from\nparticipation in the Los Angeles Urban County Permanent Local Housing\nAllocation Program for FYs 2023-2024 and 2024-2025 to the\nHomeownership Opportunities Assistance category; and\n2.\nAuthorize the City Manager or his designee to execute related documents as\nnecessary.

CC 2. Payment of Demands\nStaff Recommendation:\nApprove Payment of Demands in the amount of $9,395,100.20.

CC 20. Purchase Order Authorization to Purchase a Custom-built Food Trailer as a\nComponent of the Covina Recreation Village Project\nStaff Recommendation:\nAuthorize the City Manager or his designee to approve a Purchase Order in the\namount of $40,109.15 with Arete Food Trailers to purchase a new custom-built food\ntrailer for the Covina Recreation Village Project.

CC 21. Second Amendment to the Agreement between the City of Covina and\nDunwright Painting and Coatings for Interior Painting as Tenant Improvements at 401\nN. Citrus Avenue\nStaff Recommendation:\nApprove the Second Amendment between the City of Covina and Dunwright Painting\nand Coating and Authorize the City Manager or his designee to and execute all\nrelated documents.

CC 22. Police Department & Public Works Surveillance Camera Upgrade Project –\nProject No. F2604\nStaff Recommendation:\n1.\nAmend the Fiscal Year 2025-2026 Capital Improvement Program to rename\nthe “CCTV Facilities Installation Project” to the “Police Department & Public\nWorks Surveillance Camera Upgrade Project – Project No. F2604”;\n2.\nAward of Contract for the Police Department & Public Works Surveillance\nCamera Upgrade Project – Project No. F2604 to Vector USA, Inc. in the\nAmount of $534,240.96;\n3.\nAuthorize a contingency amount of $53,424.10 (approximately 10% of\nconstruction costs) for any unforeseen construction expenses; and\n4.\nAdopt Resolution CC 2026-13 appropriating $588,000 from various Police\nDepartment & Public Works’ funds for use towards the Police Department &\nPublic Works Surveillance Camera Upgrade Project – Project No. F2604.

CC 23. First Amendment to the Agreement between the City of Covina and Infinite Air\nSolutions for HVAC System Installation as Tenant Improvements at 401 N. Citrus\nAvenue\nStaff Recommendation:\nApprove the First Amendment between the City of Covina and Infinite Air Solutions\nand Authorize the City Manager or his designee to and execute all related\ndocuments.

CC 24. Hazard Mitigation Plan Grant Funding\nStaff Recommendation:\nApprove Resolution CC 2026-14 to appropriate funding for the Hazard Mitigation Plan\nUpdate.\nPUBLIC HEARINGS

CC 3. City of Covina Investment Report for Month Ended November 30, 2025\nStaff Recommendation:\nReceive and File.

CC 4. Resolution Regarding a Safe Streets for All Grant Award for a Safety Action\nPlan\nStaff Recommendation:\nAdopt Resolution CC 2026-04 Authorizing the City Manager to enter into a restricted\ngrant agreement with the Federal Highway Administration and approving amendment\nto the Fiscal Year 2025/2026 Operating Budget to accept $336,000 in grant monies\nand appropriate $54,000 in local match funds for the City of Covina Citywide\nComprehensive Safety Action Plan.

CC 5. Renewal of License Agreement for Use of a Portion of City Property at\nHeritage Plaza for a Certified Farmers Market\nStaff Recommendation:\nApprove the Renewal of License Agreement for Use of a Portion of City Property at\nHeritage Plaza for a Certified Farmers’ Market and Authorize the City Manager to\nExecute the Agreement.

CC 6. Professional Services Agreement with Advantage Mailing, LLC for Printing and\nBinding Services for the City of Covina’s Quarterly Newsletter Publication\nStaff Recommendation:\nApprove the Professional Services Agreement with Advantage Mailing, LLC for\nPrinting and Binding Services for the City of Covina’s Quarterly Newsletter\nPublication and Authorize the City Manager to Execute the Agreement.

CC 7. Covina Recreation Village Project – Phase II – Library Building – Award of\nContract to Vector USA, Inc. in the Amount of $133,009.26\nStaff Recommendation:\n1.\nAward of Contract for the Covina Recreation Village Project – Phase II –\nLibrary Building to Vector USA, Inc. in the amount of $133,009.26 and\nauthorize the City Manager to execute the contract;\n2.\nAuthorize a contingency amount of $20,000 for any unforeseen construction\nexpenses; and\n3.\nAdopt Resolution CC 2026-01 appropriating $153,009.26 from available\nMeasure CC Funds to be transferred into the Parks CIP Fund for the Covina\nRecreation Village Project – Phase II – Library Building for the installation of\na new computer network system.

CC 8. Consideration of Resolutions Relating to Covina's General Municipal Election\nto be Held on June 2, 2026\nStaff Recommendation:\n1.\nAdopt Resolution CC 2026-09 calling for and giving notice of the holding of a\nGeneral Municipal Election to be held on Tuesday, June 2, 2026, for the\nelection of certain officers as required by the provisions of the laws of the\nState of California relating to General Law Cities and requesting the\nRegistrar of Voters of the County of Los Angeles to conduct said Election\nand canvass the results;\n2.\nAdopt Resolution CC 2026-10 requesting the Board of Supervisors of the\nCounty of Los Angeles to consolidate a General Municipal Election to be\nheld on June 2, 2026, with the Statewide Primary Election to be held on the\ndate pursuant to §10403 of the Elections Code; and\n3.\nAdopt Resolution CC 2026-11 adopting regulations for candidates for\nelective office pertaining to candidates' statements submitted to the voters at\nan Election to be held on Tuesday, June 2, 2026.

CC 9. City-Wide Pavement Management Program Update – Project No. P2603 –\nFinal Acceptance and Filing Notice of Completion\nStaff Recommendation:\n1.\nAccept the work performed by Bucknam Infrastructure Group, Inc; and\n2.\nAuthorize the City Clerk to file a Notice of Completion for the Pavement\nManagement Program Update – Project No. P2603.

PH 1. Consideration of Fiscal Year 2026-2027 Community Development Block Grant\n(CDBG) Program Budget\nStaff Recommendation:\n1.\nOpen the public hearing and receive public testimony;\n2.\nClose the public hearing;\n3.\nConsider approval of the FY 2026-2027 CDBG program budget as\nrecommended in Column C of the Table on Attachment A with the provision\nthat: a) the allocation be adjusted based on the final allocation as determined\nby the Los Angeles County Development Authority (LACDA), with a\nmaximum of 15 percent of funding allocated for public service programs;\n4.\nAdopt Resolution CC 2026-07, authorizing the allocation of the Fifty Second\nYear CDBG funds for FY 2026-2027; and\n5.\nAuthorize the City Manager or his designee to execute the documents\nrelated to the FY 2026-2027 CDBG funds.